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HomeMy WebLinkAbout1989 10 04 Planning and Zoning Board Regular Minutes e e AMENDED PLANNING AND ZONING BOARD WJRKSHOP MINUTES October 4, 1989 The meeting was called to order il1D1lediately after the regular meeting. BOARD MEMBERS: David Hopkins, Vice-Chairman, Present Gene Dorman, Chairman, Present John Torcaso, Present David McLeod, Present Joseph Ehardt, Present CITY OFFICIAL: .1. Koch, Dir . Adm. /Comp. Planning WJRKSHOP OVerview of Public Participation Program to Ensure Awareness and Elicit Camnent fran Citizens on Proposed Elements of 1991 Comprehensive Plan: A. Staff, Consultant, and Agency Informational and Technical Sessions with Board. B. Open Houses, Exhibits, Publications, Speakers, Questionnaires, and Similar OpPortunities to Acquire Citizens COl1D1lents. The Board received a preliminary draft schedule of the topics and dates for the review of the Comprehensive Plan. Koch stated that some may shift to different times because of the speakers availability. Koch stated that during the next few months staff will provide as much information as possible to the Board on various topics prior to presenting elements for review. We will begin with the natural envirornnent to examine the undeveloped land and evaluate how well the envirornnent was treated in prior developmen"t;s. Then we will look at existing development, demographic projections, and housing needs for anticipated growth. Then at the capital improvements needed to provide for that growth. Traffic is the main element where there are difficulties to make recol1D1lendations to the Col1D1lission because there are so many questions in the State requirements. Starting in January the Board will have draft framework of the elements. Simul taneously in the public participation schedule, presentations will be scheduled at different times and dates to make it possible for as many citizens as possible to participate in the public input. In the review schedule, the topics are grouped in themes, with a variety of topics and activities to create the greatest public interest. Koch stated that many of the elements are interrelated and their review will be over lapped with each other. Ehardt stated that the outline is excellent the way the groups are mixed together with the cOllDllOn identity. AMENDED I Planning and Zoning Board Workshop Minutes October 4, 1989 Page 2 Hopkins asked if the public participation aspect will be more of an open house concept at City Hall with the citizens notified by public notice in the newspaper. Hopkins also stated that he thought the outline schedule and topic groups were excellent. Koch stated that some of the sessions will be open houses with specific times that the different events will be happening. Koch stated that if the Board has different ideas for the workshops to feel free to give their input. Torcaso stated that the Homeowners Associations should be notified of these meetings and if there are no Homeowners Associations, a notice in the newspaper announcing the workshops. McLeod stated that he didn't feel that the general public would cane in on a Saturday to give their input. He stated that he feels that these open houses should be held on the regular meeting nights of the Planning and Zoning Board. Koch she did not want to limit the open houses to one specific day because some of the public may not be able to make it on the nights of the regular meetings. She stated that the Comprehensive Plan needs to have the input from the general public, giving them the opportunity to cane in for information and to give camnent. Dorman stated that he agreed wi th McLeod with the method of this type of participation. He stated that he thinks i t ~d be more appropriate to have these meetings at night maybe not particularly on Wednesday evenings. Koch stated these meetings need to be held at different times as some of the public cannot make the evening meetings. Ehardt asked about Staff input. Koch stated that the Staff will be available to the public to answer any questions they may have. She stated that the Staff will have a draft plan for the Board's review and the draft will also be available to the public so they will kn.ow the direction the City will be going in, wi th opportuni ty to have input into the elements also as they are finalized . Ehardt asked if the Board could have the first two months outline in detail of the upcoming events. Koch stated that wi thin the next couple weeks she planned to do just that. Koch stated that Citizen's review camnittees might be chosen from among people ... ~~ . - ... it ~ AMENDED Planning and Zoning Workshop Minutes October 4, 1989 Page 3 Koch stated that Citizen's review ccmnittees might be chosen from among people who participate in the public input meetings and from response to a notice placed in the newspaper stating that the City is looking for volunteers for this specific purpose. Koch stated that she discussed the issue of citizen boards with the Mayor last year, suggesting that there be a ccmni ttee on each element, then wi thin each caroni ttee to have representation from different areas of the City and she agreed this is a good idea. The issue of how to choose the conuni ttee members is what is the question. Donnan stated that the Board should make a list of people they know to make up the citizen conunittees just in case there is a need for them, a list of the people that the Board thinks might be good. Donnan stated that if the caroni ttees are made up of citizens who volunteer by just knowing the City needs people for these conuni ttees, he could envision some of the people that would volunteer would be the ones we would least like to have on the ccmnittees. Koch stated that the whole point of the law is for the whole City's citizens input. Ehardt agreed. Koch said she would check with the Mayor on how to select conuni ttee members and report back to the Board. The meeting was adjourned at 9:10 P.M. Respectfully SUbnitted, ~~ Margo Hopkins, Recording Secretary Plarming and Zoning Board