HomeMy WebLinkAbout2009 01 12 Regular 607 Community Visioning and Commission Goal Setting MeetingsCOMMISSION AGENDA
ITEM 607
January 12, 2009
Regular Meeting
MGR. ~-~ /DEPT.
Authorization
REQUEST: Requesting the City Commission set dates for the upcoming Community Visioning and
Commission Goal Setting meetings with Marilyn Crotty.
PURPOSE: This agenda item is needed for the City Commission to consider and set dates for the upcoming
Community Visioning and Commission Goal Setting meetings with Marilyn Crotty.
CONSIDERATIONS:
On December 8, 2008, the Commission approved a proposal from Marilyn Crotty with the Florida Institute of
Government at the University of Central Florida (FIG-UCF) for a strategic planning program for the City. This
program includes and requires two meetings as follows:
1. A Community Visioning Forum
2. A Commission Goal Setting Workshop
Accordingly, staff and Mrs. Crotty are requesting that the Commission consider and set dates for these meetings.
Mrs. Crotty is available for each of the meetings on the following dates:
PART 1: Community Visionins Forum
This meeting will take approximately 3 hours and should be held in the evening or on a Saturday to afford
maximum opportunity for community attendance. Marilyn is available (only) on the following evenings and
Saturdays in the months of January and February:
Saturday, January 31, 2009 (9 - 12 noon)
Saturday, February 21, 2009 (9 - 12 noon)
Consent
Informational
Public Hearin
Re ular X
Evenings (6-9 PM):
o January 13, 14, 20, 21, 27, 28
o February 2, 3, 4, 5, 11, 16, 17, 18, 19, 25, 26
PART 2: Commission Goal Setting Workshop
This meeting will take approximately 6 hours and may be held in the daytime (subject to your availability) or on a
Saturday. An evening meeting is also possible, but would need to start early as Marilyn would prefer to have one
6 hour session and to NOT break this up into two sessions. The Commission Meeting should take place on a date
AFTER the Community Meeting (preferably at least 2 weeks after).
Again, Marilyn is available (only) on the following evenings and Saturdays in the months of January and
February:
• Saturday, January 31, 2009 (9AM - 4PM)
• Saturday, February 21, 2009 (9AM - 4PM)
• Evenings:
o January 13, 14, 20, 21, 27, 28
o February 2, 3, 4, 5, 11, ] 6, 17, 18, 19, 25, 26
Additionally, Marilyn is available in the daytime on the following dates in January and February:
January 13, 19, 21, 26, 27, 28
February 2, 3, 4, 5, 9, 11, 12, 13, 16, 17, 18, 20, 23, 24, 25, 26, 27
ADDITIONAL CONSIDERATIONS:
Also, we need to think about the best way(s) to market this event to the Community in order to maximize citizen
participation. I would suggest we give some thought to having the meetings in February, rather than January, as
this will afford us more time to effectively market the meeting to the community. We also need to think about a
venue for these meetings, e.g., Commission Chambers, Senior Center, etc.
RECOMMENDATION:
The City Manager recommends the City Commission do the following:
1. Set a date for the Community Visioning Forum.
2. Set a date for the Commission Goal Setting Workshop.
3. Set locations for each of the meetings.
4. Approve a marketing strategy for the Community Visioning meeting.
ATTACHMENTS:
• Calendar of Available dates in January and February.
COMMISSION ACTION:
Community Visioning & Goal Setting Workshop Potential Dates
January 2009
January 13th available - daytime available - evening
January 14th available - evening
January 19th available - daytime
Janaury 20th available - evening
January 21st available - daytime available - evening
January 26th available - daytime
January 27th available - daytime available - evening
January 28th available - daytime available - evening
Janaury 31st available
Community Visioning & Goal Setting Workshop Potential Dates
February 2nd - Available - daytime available - evening
February 3rd - available - daytime available - evening
February 4th - available - daytime available - evening
February 5th - available - daytime available - evening
February 9th - available - daytime
February 11th - available - daytime available - evening
February 12th - available - daytime
February 13th - available - daytime
February 16th - available - daytime available - evening
February 17th - available - daytime available - evening
February 18th - available - daytime available - evening
February 19th - available - Evening
February 20th - available - daytime
February 21st - available - Evening
February 23rd - available - daytime
February 24th - available - daytime
February 25th - available - daytime available - evening
February 26th - available - daytime available - evening
February 27th - available - daytime