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Home My WebLink About2010 04 12 Consent 205 Requests Authorization to Dispose of Surplus Assets COMMISSION AGENDA Informational ITEM 205 Consent X Public Hearings Regular April 12, 2010 Regular Meeting Mgr. / ■ept. Authorization REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. SYNOPSIS: Each month, the Information Services Department coordinates the disposal of assets from each department. Once the assets have been inventoried a list is provided to the City Manager for approval for disposal by various methods based upon the requesting department's preference. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2 -194 of the City's Code of Ordinances. Items that have been identified as being surplus no longer provide a useful purpose for the City. A vast majority of these assets are no longer functioning properly and are either beyond repair or the costs to repair such items are prohibitive. The following includes a brief explanation of the methods of disposal for the City's assets which are deemed surplus: Auction or Online Auction - Items that do hold some market value are sold at auction or on Ebay. eWaste — Some electronic items that no longer work, are beyond repair, are not eligible for auction, and contain some hazardous parts /materials are considered eWaste and must be disposed of properly; we currently take advantage of Seminole County's "Electronic Collection and Recycling Program" for these items. REGULAR MEETING - APRIL 12, 2010 AGENDA ITEM - CONSENT 205 PAGE 2 OF 2 Destroy /Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. Trade -in - Some items may be used as a trade -in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade -in must be approved by Commission. Totaled /Accident - Vehicles that have been totaled in an accident. Lost — Items that have been lost. Stolen — Items that have been stolen — a police report is required for these items. Donated — Items to be given to another person or entity. The donation must be approved by Commission. Public auctions are held by George Gideon Auctioneers on the 3` Saturday of every month, with the exception of December. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: $0. There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: A copy of the list of items to be disposed of has been posted on the City's website under Public Notices. Additionally, the contact information for the vendor conducting the auction has also been provided on the website. RECOMMENDATION: It is requested that the City Commission approve the disposition of the attached list of surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) i:\admin_docs\agenda items \fy 2010 \041210_comm_consent 205_ surplus_assets_disposition.docx CITY OF WINTER SPRINGS REQUEST TO TRANSFER OR DISPOSE OF SURPLUS ASSETS il 1„ ti DATE : 4/12/2010 Name of Submitting Department: V ( I) Incorpornled Submitting Dept. Head: Date Sent to Commission: 1959 (Signature 8 Date) . %ORIPP IS Dept Head: Forward toil yS who will dlstribute,electrotuc coples as.follows (Signature 8 Date) /Information Services /Finance Department City Manager Approval: /Submitting Dept (Signature & Date) /Dept transferred to - if applicable ( Transfer) (Transfer) Description Asset # Vin# Model # From To Original Method of 0 Serial # Location Location Cost Disposal 1 Dell 5100cn Color Printer (IS) 300333 5100cn $1,183.00 1 2 Black Toner Cartridge for Dell 5100cn Color Printer (IS) 310 -5807 $52.24 1 3 Cyan Toner Cartridge for Dell 5100cn Color Printer (IS) 310 -5810 $178.59 1 4 Magenta Toner Cartridge for Dell 5100cn Color Printer (IS) 310 -5809 $178.59 1 5 Yellow Toner Cartridge for Dell 5100cn Color Printer (IS) 310 -5808 $178.59 1 6 Transfer Roller For Dell 5100cn Color Printer (IS) J6343 $29.99 1 7 Imaging Drum for Dell 5100cn Color Printer (IS) 310 -5811 $139.99 1 8 Ithaca Slip Printer- (Finance /UB) 4731 1535895 PCOS53 5 9 Epson Check Validator (Finance /UB) 8P20021070 5 10 Ativa ATP Desktop Adding Machine (Finance /UB) ATP3000 $31.49 5 11 HP Laserjet 1200 Desktop Printer (Finance /UB) CNBRJ57203 5 12 Efficiency Data Processing work Station (Finance /UB) $724.79 1 15 TaserX26 (PD) 301487 X00 - 026856 X26 Police 4 14 TaserX26 (PD) 301485 X00 - 026783 X26 Police 4 15 Comments: Method of Disposal: 1 Auction - Gideon 2 Auction - Online 3 e -Waste • 4 Destroy 5 Salvage 6 Trade -in 7 Totaled /Accident 8 Lost 9 Stolen Repairs for the Dell 5100cn color printer were more than its worth. 10 Donated 'If Stolen - Please list police report number in "Comments" section above. 11 Transfer ISF 2004 -1004 Revised 01 -13 -2010 CITY OF WINTER SPRINGS REQUEST TO TRANSFER OR DISPOSE OF SURPLUS ASSETS 4 4o$TE 4 DATE : 4/12/2010 Name of Submitting Department: Information Services V I nwrp Med 1 959 Submitting Dept. Head: Date Sent to Commission: (Signature & Date) FCORtOP IS Dept Head: For ardto.I,S. who will distribute eIectroic copes as folioWs (Signature B Date) /Information Services /Finance Department City Manager Approval: /Submitting Dept (Signature & Date) /Dept transferred to - if applicable (Transfer) ( Transfer) Description Asset # Vin# Model # From To Original Method of • Serial # Location Location Cost Disposal 1 Toughbook CF29 (PD) 301497 4EKSA36918 CF29 $4,933.90 1 2 Toughbook CF29(PD) 301541 4EKSA37063 CF29 $4,847.93 1 3 Toughbook CF29(PD) 301496 4EKSA36903 CF29 $4,933.89 1 4 Toughbook CF29(PD) 301543 4EKSA37071 CF29 $4,847.93 1 5 Toughbook CF29(PD) 301499 4EKSA36926 CF29 $4,933.90 1 6 Toughbook CF29(PD) 301583 4GKSA47313 CF29 $4,933.92 2 7 Toughbook CF29(PD) 301509 4EKSA36935 CF29 $4,933.92 2 8 Toughbook CF29(PD) 301526 4EKSA36956 CF29 $4,847.93 2 9 Toughbook CF29(PD) 301531 4EKSA36962 CF29 $4,847.93 2 10 Toughbook CF29(PD) 301542 4EKSA36981 CF29 $4,847.93 2 11 12 15 14 15 Comments: Method of Disposal: 1 Auction - Gideon 2 Auction - Online 3 e -Waste • 4 Destroy 5 Salvage 6 Trade -in 7 Totaled /Accident 8 Lost 9 Stolen 10 Donated "If Stolen - Please list police report number in "Comments" section above. 11 Transfer ISF 2004 -1004 Revised 01 -13 -2010