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Home My WebLink About2010 04 12 Consent 204 Requesting Authorization to execute a Contract Amendment with P&S Paving, Inc. for Asphalt Resurfacing COMMISSION AGENDA CONSENT X INFORMATIONAL ITEM 204 PUBLIC HEARING REGULAR ,o /V April 12, 2010 MGR DEPT Meeting Authorization REQUEST: The Public Works Department requesting authorization to execute a contract amendment with P &S Paving, Inc. for Asphalt Resurfacing of Old Sanford - Oviedo Road and Hicks Avenue in the amount of $54,950.42. SYNOPSIS: This agenda item requests Commission approval for resurfacing of Old Sanford - Oviedo Road from Wade Street to its western terminus, and Hicks Avenue within Central Winds Park from Central Winds Parkway to its terminus at the Cross - Seminole Trail. CONSIDERATIONS: • In 2009, the City completed reconstruction of a portion of Wade Street from Old Sanford - Oviedo Road to the CSX Railroad. Construction is currently in progress under a federally funded project for the reconstruction of the remainder of Wade Street (from the CSX railroad to S.R. 419) and intersection improvements on S.R. 419 at Wade Street (see Exhibit A) • Resurfacing of Old- Sanford Oviedo Road from Wade Street to its western terminus (approximately 0.3 miles) is needed and would complete all necessary road resurfacing and reconstruction in this area. • Hicks Avenue (Old S.R. 434) is a 1/4 mile roadway segment within Central Winds Park from Central Winds Parkway to the Cross - Seminole Trail Crossing near the new dog park (see Exhibit B). The existing pavement on Hicks Avenue is in poor condition and is likely to experience higher traffic volumes with the completion of the dog park and the future completion of the reclaimed water augmentation plant. • P &S Paving is currently under contract for the S.R. 419 / Wade Street improvements project and can complete the resurfacing of Old Sanford - Oviedo Road and Hicks Avenue at their current contract unit prices without any additional mobilization costs. The two resurfacing segments would be performed as contract amendments to P &S Paving's S.R. 419 / Wade Street contract. Consent Agenda Item #204 April 12, 2010 Page 2 of 2 FISCAL IMPACT: The project cost is $54,950.42, consisting of $32,875.48 for Old Sanford- Oviedo Road and $22,074.84 for Hicks Avenue. Funding is available in the Transportation Improvement Fund ( #104- 65000- 30075, Local Option Gas Tax) to complete the project. COMMUNICATION EFFORTS: All of the occupied properties along Old Sanford - Oviedo Road will be notified about the planned resurfacing schedule. Hicks Avenue will likely be resurfaced on a day when the dog park is closed to minimize impacts to the public. RECOMMENDATION: Staff recommends the City Commission approve a contract amendment with P &S Paving, Inc. for Asphalt Resurfacing of Old Sanford- Oviedo Road and Hicks Avenue in the amount of $54,950.42 plus 10% contingency funded from 104 - 65000 -30075 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit A — Old Sanford - Oviedo Road Map 2. Exhibit B — Hicks Avenue Map 3. P &S Paving Quotes for Old Sanford - Oviedo Road and Hicks Avenue Exhibit A - Old Sanford - Oviedo Road Map 130 !, 140 1;0 r # s A Z 3 0 f m __ Z FUTURE A z r z II* n, n SaNpoio F OVi 100 RD , 4- .... , ODD SA NE ORD -O , , O RD t f. i Sr ATF D 479 -- T T _ GA � �eye EO RGE e R� Sr Proposed Resurtacing of - T v Q Old Sanford -Oviedo Road GEORGE - -- v E _ RG ST ' ., �,.._.__.___ Under Construction ' "^+.. , r ` ] (Federally Funded Project) - - -- ""� 7 1+� ; venrwP Wade Street Construction Completed 2009 .AVID sr DAVID S T w N� _.. > W �j \I E I ; , NK $T � . y l i 5 �u�wrrrrwrr �+ jig" AVINt 3701 Olson Drive, Daytona Beach, FL 32124 Office: (386) 258-7911 Fax: (386) 258 -9313 PROPOSAL To: CITY OF WINTER SPRINGS Date: 3(26/2010 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 Job Name: 419 & WADE Old - Sanford Oviedo Road Overlay Location: Winter Springs Attn: BRIAN FIELDS Phone: 407327 -7507 Email: bfieidsejwinters rin sfl, r, Description Quantity Unit Unit Price Extension 1. ASPHALT MILLING 1" MILLING 3.618 SY $1.36 $4,920.48 SUBTOTAL 1 LS $4,920.48 2. ASPHALT OVERLAY 1.5" TYPE SP12.5 OVERLAY 299 TN $87.00 $26.013.00 SUBTOTAL 1 LS $26,013.00 3. TRAFFIC CONTROL TRAFFIC CONTROL 1 LS $1,942.00 $1,942.00 SUBTOTAL 1 LS $1,942.00 TOTAL: $32,875.48 NOTES: PRICING INCLUDES MILLING 1" OF EXISTING ASPHALT ON OLD SANFORD OVIEDO ROAD FROM WADE STREET TO THE WESTERN TERMINUS. PRICING ALSO INCLUUES A 1.5" TYPE SP12.5 OVERLAY. THIS PROPOSAL IS BEING OFFERED AT AGREED UPON CONTRACT PRICES FOR ORIGINAL SUBCONTRACT AMOUNT $362,449.15 PROPOSED AMOUNT CHANGE ORDER #1 APPROVED $5,350.00 PROPOSED AMOUNT CHANGE ORDER #2 PENDING $32,875A8 PROPOSED SUBCONTRACT AMOUNT TO DATE $400,674.63 All material is guaranteed to be as specified. Al! work to be completed in a workmanlike manner according to standard practices. Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above this estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fe vered by Workman's Compensation insurance. Submitted by� / Date: ( r PLEASE SIGN AND RETURN ORIGINAL UPON ACCEPTANCE. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be as stated in the above notes. In the event the amount herein show is not paid when due, interest at the highest legal rate per annum shall accumulate on the total amount due. All cost of collection shall be paid by the customer including reasonable attorney tees. Accepted by Client: Authorized Signature. Date: Accepted by P & S Paving Company Authorized Signature: Date: 1 3°414° S 371E 423- 3701 Olson Drive, Daytona Beach, FL 32124 Office: (388) 2564911 Fax: (386) 258-9313 PROPOSAL To. CITY OF WINTER SPRINGS Dale: 312612010 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 Job Name: 419 & WADE Old-Sanford Oviedo Road Overlay Location Winter Springs Alta BRIAN FIELDS Phone 407-327-7597 0.051§CebtlrltersilrElag101 Description Quantity Unit Unit Price Extension 1. ASPHALT MILLING 1 MILLING 2.494 SY $1.36 $3,391,84 SUBTOTAL 1 LS 63,391.84 2. ASPHALT OVERLAY 1.5" TYPE SP12.5 OVERLAY 209 TN $87 00 $18,183.00 SUBTOTAL 1 LS $18,183.00 • 3. TRAFFIC CONTROL TRAFFIC CONTROL LS $500.00 $600.00 SUBTOTAL 1 LS $500.00 TOTAL: $22,074.84 5 NOTES: PRICING INCLUDES MILLING 1" OF EXISTING ASPHALT ON A 1,059" SECTION OF HICKS AVENUE WITHIN CENTRAL WINDS PARK PRICING ALSO INCLDUES A 1.5" TYPE SP12.5 OVERLAY. TRAFFIC CONTROL ITEM WILL ONLY APPLY IF WORK CANNOT BE ACCOMPLISHED ON A WEDNESDAY WHEN ROADWAY IS CLOSED TO PUBLIC TRAFFIC. THIS PROPOSAL IS BEING OFFERED AT AGREED UPON CONTRACT PRICES FOR 419 & WADE. ORIGINAL SUBCONTRACT AMOUNT $362449.15 PROPOSED AMOUNT CHANGE ORDER #1 APPROVED $5,350.00 PROPOSED AMOUNT CHANGE ORDER #2 PENDING $32,87548 PROPOSED AMOUNT CHANGE ORDER #3 PENDING $22,074.84 TC/POSED SUBCO NTRAC T AMOUNT TO DATE $422,749.47 All material is guaranteed to 80 85 specified All work 10 80 completed in a workmanlike manner according to standard practices. Any alterations or devotion from above specifications involving extra costs will be executed only upon written orders and wfil become an extra charge over and above this estimate. All agreements contingent upon strikes, accidents, or delays beyond our control Owner to carry tire, tornado, and other necessary insurance, Our workers are . by Workman's Compensation Insurance 1 - Submitted b Date: . ji 2 PLEASE SIGN AND RETURN ORIGINAL UPON ACCEPTANCE. he above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified Payment will be as stated in the above notes. III the event the amount herein show is not paid when due. interest at the highest legal rate per annum shall accumulate on the total amount due. Ail cost of collection shall be paid by the cr. atomer including reasonable attorney fees Accepted by Client: Authorized Signature: Date: Accepted by P & S Paving Company Authorized Signature: Date: ........