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HomeMy WebLinkAbout2005 06 16 East Rural Area Property Owners Committee Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES EAST RURAL AREA PROPERTY OWNERS COMMITTEE MEETING JUNE 16, 2005 1. CALL TO ORDER The East Rural Area Property Owners Committee Meeting of Thursday, June 16, 2005 was called to order at 7:35 p.m. by City Manager Ronald W. McLemore in the East Training Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). 2. ROLL CALL: Committee Member William Rex Clonts, present Committee Member Paul Aurbeck, present Committee Member Robert J. King, present Committee Member William T. Minter, present Committee Member Helen E. VanHouten, present Committee Member Susan Wooley, present Committee Member Robert Wright, present 3. INTRODUCTIONS Introductions were conducted. Deputy City Clerk Joan Brown discussed the Orientation package and City Attorney Anthony A. Garganese conducted the Oath of Office and swore in the new Committee Members. 4. REVIEW RESOLUTION 2005-09 City Manager Ronald W. McLemore discussed in Resolution Number 2005-09. With discussion on the Proposed Meeting Schedule, Manager McLemore said, "As far as I know, there is only one (1) date that is fixed in stone on this schedule and that is going to be - July ih [2005] - Meeting." Manager McLemore added, "As far as staying on schedule, we may need an additional Meeting or two (2)." Discussion. Tape I/Side 8 CITY OF WINTER SPRINGS, FWRIDA MINUTES EAST RURAL AREA PROPERTY OWNERS COMMITTEE MEETING - JUNE 16,2005 PAGE 2 OF 3 5. SUNSHINE LAW ORIENTATION City Attorney Garganese briefly summarized this Agenda Item to the Committee Members by stating, "You are an Advisory Board that has been appointed by the City Commission that makes you subject to the Sunshine Law. The Sunshine Law means several things, one (1), your Meetings have to be 'Noticed' before they commence to the Public, two (2), the Meeting has to be Public where any member of the Public can come in and hear what is being said, and three (3), Joan [Brown] has to take Minutes of this Meeting and you have to approve them and they go into the Public Record." Attorney Garganese added, "As Board Members, you can communicate with each other regarding your Board business, only at a Public Meeting. You can not communicate your Board's business to one another outside of a Public Meeting." With further discussion, Attorney Garganese stated, "That means you cannot communicate face to face; you cannot communicate by email; you cannot communicate by written document outside of a Public Meeting - you cannot communicate outside of a Public Meeting. You have to do it here after it has been 'Noticed' and the Public can hear it." Attorney Garganese said, "You can communicate with your Advisor, anyone that is not a Board Member." In discussing Public Records, Attorney Garganese said, "Any documents that are created regarding this Committee are Public Records subject to inspection and copying by the Public." 6. ELECTION OF CHAIRPERSON City Manager McLemore stated, "You - need to Appoint a Chairman." "I WOULD LIKE TO NOMINATE [COMMITTEE MEMBER] TOM MINTER." MOTION BY COMMITTEE MEMBER CLONTS. SECONDED BY COMMITTEE MEMBER AURBECK. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES EAST RURAL AREA PROPERTY OWNERS COMMITTEE MEETING - JUNE 16, 2005 PAGE 3 OF 3 7. ESTABLISHMENT OF MEETING DATES AND TIMES Manager McLemore said, "We need to talk about the best times to meet. Is there a night that is best for you?" Manager McLemore said, "Is Thursday the best night?" Manager McLemore stated, "We have the first (1 st) Thursday and the fourth (4th) Thursday open." Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department stated, "I know that the Board of Adjustment typically meets on the first Thursday." Manager McLemore added, "So, do we have a Consensus on the fourth (4th) [Thursday of the month]?" There were no objections by the Committee Members. Manager McLemore asked, "What time is good for you?" Discussion. Manager McLemore asked, "Can we agree on 7:30 [p.m.]? Okay. So, we've got the fourth Thursday at 7:30 [p.m.] except for this one (1) Meeting and we really need everybody to be at that Meeting [Thursday, July ih, 2005]." Manager McLemore added, "And, this is where we would like to meet [East Training Room] - does that give anyone a problem?" There were no objections by the Committee Members. Chairman William T. Minter said, "I appreciate being asked to have some input on things that affect me and this is the first time Government has ever asked me to have some input - I really appreciate the invitation to have some input." Committee Member Paul Aurbeck said, "I agree with that." Committee Member Helen E. VanHouten said, "I agree as well." Discussion ensued regarding Committee Members emailing various issues to the Staff. 8. ADJOURNMENT Manager McLemore adjourned the Meeting at approximately 8:30 p.m. RESPECTFULLY SUBMITTED BY: AN L. BROWN EPUTY CITY CLERK NOTE: These Minutes were approved at the July 7,2005 East Rural Area Property Owners Committee Meeting.