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Home My WebLink About1999 11 22 Regular Item B Date: 112299 The following was not discussed at the 11/22/1999 Meeting. COMMISSION AGENDA ITEM B Consent Informational Public Hearings Regular X November 22, 1999 Meeting ~ Mgr. / Dept. Authorization REQUEST: City Manager requests consideration of the attached sample Resolution designating certain policies and procedures for the orderly conduct of City Commission Meetings. PURPOSE: The City Manager has been requested to propose a Resolution designating certain policies and procedures for the orderly conduct of City Commission Meetings. CONSIDERATIONS: The :~ity Commission has on a number of occasions, discussed and proposed various rules and procedures to follow, in an effort to hold more concise, efficient, and orderly meetings. On June 7, 1999 (at 6:00 p.m.), the City Commission scheduled and held a workshop on Commission Meeting Guidelines and Parliamentary Procedures with Ms. Randy Sutphin of Agenda & Associates. On July 13, 1999, the City Commission again scheduled and held a workshop on Commission Meeting Guidelines. CITY OF WINTER SPRINGS REGULAR AGENDA - NOVEMBER 22, 1999 REGULAR AGENDA ITEM "B" PAGE2 OF 2 At the October 11, 1999, Regular Agenda Item "E" covered this same subject. The consensus of the Commission was that the City Manager should propose a Resolution which embodies the Commission's desires to hold more efficient and effective meetings. FUNDING: None. ST AFF RECOMMENDATION: Consider the attached draft Resolution (Attachment "A") for possible adoption. ATTACHMENTS: A. Proposed Resolution [Including the "I. Ranking Motions Chart" and "Chart II. Motions" found in "Parliamentary Procedure Basics for Governmental Bodies" (Third Edition, Agenda Associates]. COMMISSION ACTION: DRAFT RESOLUTION NUMBER 908 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING CERTAIN POLICIES AND PROCEDURES FOR THE CONDUCT OF ANY COMMISSION MEETINGS, PROVIDING FOR CONFLICT, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City Commission has had workshops and discussions on conducting its' business, with a concern for better efficiency and is desirous to establish certain rules and criteria to follow, in order to provide for more efficient, effective, and decorous City Commission meetings; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, that: 1. The Commission shall hold Workshop Meetings, 5:00 P.M. to 6:30 P.M., prior to each Commission Meeting for a trial period of two months, beginning October 25, 1999 to be re-evaluated at the end of that time. 2. Agenda Packets shall be made available to Commissioners no later than Wednesday prior to the Commission Meeting. 3. Robert's Rules of Order shall be the "underlying foundation" for the conduct of Commission Meetings. (Robert's Rules of Order may be suspended by a majority vote). 4. Any Commissioner may request that a Consent Agenda Item be held for separate consideration. 5. No Motion shall be recognized by the Chair until all Commissioners and the City Manager have had an opportunity to address that Agenda Item. 6. Motions, once made, and seconded, belong to the Commission, not the individual making the original Motion. (Amendments need not be accepted by Maker of Motion). 7. All Motions shall be considered in accordance with the Chart 1., Ranking Order and Chart II, Motions in the "Parliamentary Procedure Basics for Governmental Bodies" (Third Edition, Agenda Associates). 8. There shall be no limit as to the amount of time a Commissioner may speak. 9. Motions to "Call the Question" shall require a second and a vote. 10. The Mayor shall strongly enforce the directives of the Commission relative to disruptive members of the audience and time limits on Public Input. Attest: CITY OF WINTER SPRINGS RESOLUTION 908 11. Members of the Commission may call the Mayor's attention to disruptive behavior by members of the audience, if the Mayor fails to notice the behavior. In such event, the Mayor shall issue a warning to those individuals. 12. The Mayor shall give disruptive members of the audience a (one) warning. If these individuals commit further disruptions the Police Chief shall escort them out of the Commission Chamber for the remainder of the meeting. 13. Commission Meetings shall be adjourned by 11 :00 P.M., however, they may be extended in one-hour increments by a super majority vote. 14. Regardless of the time, Adjournment shall require a motion, second and a majority vote. PASSED AND ADOPTED THIS day of ,1999. 'lie ~ ~ 'l 4.we ~ <Jet ""I ~ ad ~ t4i4 ded to de ~. CITY CLERK PAUL P. PARTYKA, MAYOR DATE ~ Ii !~ - -,. Il r-- I' - T-~ r-- .T-- I .--~ 1---- i ! I I- T: -r-- ..J _ ....-.- ....-- L'_~ -.- --- - - - ......... ..,.............. .....................-...............'........'. ......................................................,..' ....,.", .. 11\1:111:1:11\\\j:\\II!:!I\llll:\\lj:I\I::\I~~I:!I~l:1:111111:11\;mll[~I~\i:I.III:l:::il:i::l::ill\\i\\I\!\i\1:\I\I\\il\l: :::.:;::::;:::::.:::::;::::=;:;:;::::::::;.:;::;::- ..... ... ........ "," ". .;.:.;.:.:.;.;.;." ..,...... :.:..." . ..' .;" . "." :::;::::: .....'", .. -.. ., .'.. ....:.'~. .;.:-:.;.:-:.:.:.;.:. t?f\t~:~::::;:::~::;:~t\1\~~( .........::......".".._............ ....... ;;;~:~\~~\~::;:;:;:;:;,;:;::::",'.:-:/:~:~r{r:~:t~\fr:::::::::::::::::::.:~:~:::.. :::::::. Privile ed Motions 13 Fix time to which to adjourn. Yes No Yes 12 To ad'ourn Yes No No Ma' No 11 To take a recess Yes No Yes Ma" No 10 No No No -. --- No 9 Call for orders of the da No No No . No S b "d' M f U Sl lary o Ions 8 Lay on Table Yes No No Maj No 7 Previous Question Yes No No 2/3 Yes 6 Limit or Extend Limits of Debate Yes No Yes 2/3 Yes 5 Postpone Definitely Yes Yes Yes Maj Yes 4 Commit or Refer Yes Yes* Yes Maj Yes* " 3 Amend Yes Yes Yes Maj Yes 2 Postpone Indefinitely Yes Yes No Maj Yes. Main Motion lwl Main Motion I Yes I Yes I Yes I Maj I Yes II *Consult Robert's Rules of Order Newly Revised for special rules. 20 - r r r r--- J--- ,-- - ..--. ~ ---. - - --r- \.. --- i- -~ 1- ------r-.... 1- I ..... - 1- ! -- ~ ~ I .. ....:"{/.::.::::.~::::..:..}:t~::=;~...:..:~~i::::::::~~~~~~:~~s...'::'.;:'.::.::'.;'::':':'.':'::::::'::., ::.::';....;:':;.::::::~:\I\\:i;\:\~:!!!!:!i11:1:\:I::::1:11111\\11'.\..\.:.1\.1:. \.i.'!.I.\,:.!,I.\,\.::I\:\II::::I\:;:::;":' :,.:':.:~.~';,:::::::::'. ., .:.,:: . :. ."':';?'.:t:..': :.;.:.:.:.:;:;::.:.;.:-:.:.:.:.:.:............. .... . ....... .. .:" .......;.........;.......;.:.:.::-:: . ...... ........ .....:::::::::\ii\i~tt::::i;i;i~i:;:;}~i~r~~<.~~\:~:\:~:~:~:\~\[~;~;\:~~~~~~~~\~l:;:;:;~;:;~;:;:;:;:~~~~\~!~~~~:!~~~;~;:;:\:\:::\:;:;::: . ..,.. INCIDENTAL MOTIONS Ap eal Yes Yes* No Ma"* Yes Sus end Rules Yes No No 2/3* No Point of Order No No No No No Objection to Consideration No No No 2/3* Neg * Vote Division of Assembl No No No No No Read a Pa er Yes No No Ma' Yes Withdraw a Motion No* No No Maj* Yes Ne Vote Divide a Question Yes No Yes Ma' No Close Nominations or Polls Yes No Yes 2/3 No Consider Seriatim Yes No Yes Ma" No UNCLASSIFIED MOTIONS MOTIONS THAT BRING BACK Reconsider Yes Yes* No Maj No Rescind Yes Yes* Yes Maj** yes Nee Vote Take From The Table Yes No No Maj No * Consult Robert' Rules of Order Newly Revised for special rules. ** With previous notice. Without previous notice - 2/3 vote. 21