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Home My WebLink About1999 11 22 Consent Item B .'1 . , COMMISSION AGENDA ITEM B CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR November 22, 1999 Meeting I MGR ~DEPT ~ /It.- Authorization REQUEST: Public Works Requesting Authorization to Enter into a Contract Agreement for Landscape Maintenance Services for Facilities. PURPOSE: The purpose of this Board item is to request authorization to enter into a contract agreement with Bon Terre Group, Inc. for Landscape Maintenance Services for Facilities at a cost of$41,080.00. CONSIDERA TIONS: The Public Works Department did not renew the Landscape Maintenance Services for Facilities contract #99-001 with K & P Lawn Maintenance for the 1999/2000 budget. This agreement is needed to continue contractual landscape maintenanGe services of City facilities throughout the City. Bid #ITB-OOI-00/AH was opened on November 3, 1999 with only 3 of9 bidders meeting the requirement's of the bid proposal. The Bon Terre Group, Inc. submitted a complete low bid of$41,080.00. The bid summary is attached. The contract period is for twelve months with an option for a second and third twelve-month period contingent on acceptable job performance. The contract requires a supplemental agreement if changes involve a net increase or decrease to the original contract of more than twenty five percent (25%) , . ". November 22, 1999 Consent Agenda Item B Page 2 FUNDING: The scope of work for this contract encompasses the Public Works, Parks and Recreation, and Utilities Departments. The funding source is as follows; Public Works (4410-54682) $10,445.00, Parks and Recreation (7200-54682) $24,750.00, and Utilities (3600-54671 & 3600-54680) $5,885.00. RECOMMENDA TION: It is recommended that authorization be given to enter into a contract agreement with The Bon Terre Group, Inc. for Bid #ITB-00I-00/AH, Landscape Maintenance Services for Facilities at a cost of$41,080.00. IMPLEMENTATION SCHEDULE: The new landscape maintenance contract will commence on December 1, 1999 for a twelve-month period with an option for a second and third twelve-month period if the work performance is satisfactory. ATTACHMENTS: 1. Agreement Form 2. City Clerk Bid #ITB-001-00/AH Tabulation 3. Bid Tabulation Review COMMISSION ACTION: A TT ACHMENT NO. 1 PROPOSAL AND AGREEMENT THIS AGREEMENT, entered into this day of , 1999, by and between the City of Winter Springs, Florida, (hereinafter referred to as "City/Owner"), and (Hereinafter referred to as "Contractor"), provides as follows: WHEREAS, City is desirous of having certain City property maintained; and WHEREAS, Contractor is desirous of performing the maintenance of the properties, NOW, THEREFORE, for and in consideration of the mutual promises hereinafter made, the parties agree as follows: 1 . All Contract Documents are attached hereto as Exhibits and incorporated herein by reference. 2. All work done under the Contract Documents, including the furnishing of all labor, equipment and materials and the performing of all operations in connection with the LANDSCAPE MAINTENANCE SERVICES - FACILITIES, BID # ITB-001 -OO/AH will be made under the following Pay Items. Other work for which there is not a pay item will be considered included in the contract Unit Price for the various pay items and no additional compensation will be allowed. 3. The City reserves the right to alter the Plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of anyone or more of the Pay Items. Such changes shall not be considered as a waiver of any conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental agreement between the Contractor and the City will be required when such changes involve a net increase or decrease in the total amount of the original contract of more than twenty-five percent (25%). Should such changes result in changes in the quantities of the work to be performed, the Contractor will accept payment according to Contract Unit Prices for such items of work as appear in the original contract. 4. The work will be done in compliance with the Contract Documents and paid for under the Pay Items herein listed. Quantities shown on the Plans shall govern over those shown herein. The Contractor shall take no advantage of any apparent error or omission in the Plans or Specifications, and the Public Works Director shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the Contract Documents. 5. The undersigned agrees that his Bid as stipulated herein shall be valid for a period of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three lowest bidders shall be held for that period or until an award of the contract is made. Page 11 of 52 .- 6. The Contractor warrants the landscape services provided hereunder will be fit for the intended purposes and use of the City and per plan and specifications. 7. This contract shall be in effect for twelve (12) months commencing on December 1, 1999 and termination on November 30, 2000 with the option to extend for a second and third 12 month period, not to exceed thirty (36) months total. The contract may be cancelled in whole or part by the City or the Contractor, upon giving at least (30) days written notice prior to cancellation; EXCEPT that non-performance on the part of the Contractor will be grounds for termination. Termination will take place within five (5) days of notification. 8. The undersigned agrees to start construction of this project within twenty (20) calendar days after notice of award of contract and notice to proceed IN WITNESS WHEREOF, the parties hereto have executed this Proposal and Agreement as of the day and year first above written. ~,., t. _ CONTRACTOR: "" By: By: .~ ;;,- :.~ ." Print: Print: Paul P. Partyka ;; . . ' Title: Title:Mayor Page 12 of 52 ATTACHMENT NO.2 CITY OF WINTER SPRINGS 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708 PHONE (407) 327-1800 FACSIMILE (407) 327-4753 LANDSCAPE MAINTENANCE SERVICES - FACILITIES BID NUMBER: ITB-00I-00/AH BID OPENING DATE: NOVEMBER 3,1999 The Bid Opening Was Called By: Ms. Nancy Vobomik Purchasing Department Bid Opened: Bid Closed: 3:00 p.m. 3:10p.m. Nine (9) Bids Received: 1. LUIZ LANDSCAPE POST OFFICE BOX 161105, ALTAMONTE SPRINGS, FLORIDA 32716-1105 TELEPHONE: (407) 786-4740 FACSIMILE: (407) 786-4738 BASE BID: $34,332 2. LAND DESIGN DEVELOPERS, INC. 150 MAUREEN DRIVE, SANFORD, FLORIDA 32771 TELEPHONE: (407) 330-0481 FACSIMILE: (407) 330-0498 BASE BID: $83,980.00 3. DAWN ALEE CORPORATION 585 DUNMAR CIRCLE, WINTER SPRINGS, FLORIDA 32708 TELEPHONE: (407) 696-7343 FACSIMILE: (407) 696-8401 BASE BID: $46,620.00 4. H & L LAWN SERVICE AND MAINTENANCE 647 WHITETAIL LOOP, APOKA, FLORIDA 32703 TELEPHONE: (407) 889-5244 FACSIMILE: (407) 889-5001 BASE BID: $95,290.00 5. GROUND CONTROL LANDSCAPING 910 CHARLES STREET, LONGWOOD, FLORIDA 32750 TELEPHONE: (407) 339-7701 r ACSIM1LE: (407) 339-4135 BASE BID: $39,013.00 .' " LANDSCAPE MAINTENANCE SERVICES - FACILITIES BID NUMBER: ITB-OOI-OO/AH BID OPENING DATE: NOVEMBER 3. \999 PAGE20F2 6. MATTHEW W A TSONS LANDSCAPING 900 MONROE HARBOR PLACE, SANFORD, FLORIDA 32773 TELEPHONE: (407) 461-3734 BASE BID: $38,400.00 7. CALVERT'S SURE CUT 3927 OCOEE APOPKA ROAD, APOPKA, FLORIDA 32703 TELEPHONE: (407) 886-0809 BASE BID: $90,785.76 8. THE BON TERRE GROUP 1218 ALDEN ROAD, ORLANDO, FLORIDA 32803 TELEPHONE: (407) 896-2623 FACSIMILE: (407) 830-6719 BASE BID: $41,080.00 9. P & L LAWN MAINTENANCE, INC. 7301 GARDNER STREET, WINTER PARK., FLORIDA 32792 TELEPHONE: (407) 679-2010 FACSIMILE: (407) 679-1085 BASE BID: $57,060.00 Copy: Mr. Kipton D. Lockcuff, P.E., Director, Public Works/Utility Department Ms. Nancy Vobornik, Purchasing Department DOCSlbids/results/fy9900/00-00 \ ,doc .. A TT ACHMENT NO. 3 CITY OF WINTER SPRINGS 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708 PHONE (407) 327-1800 FACSIMILE (407) 327-4753 LANDSCAPE MAINTENANCE SERVICES - FACILITIES BID NUMBER: ITB-00I-00/AH BID OPENING DATE: NOVEMBER 3,1999 Nine (9) Bids received, reviewed and listed in numerical order: CONSIDERA TIONS 1. LUIZ LANDSCAPE POST OFFICE BOX 161105 ALTAMONTE SPRINGS, FLORIDA 32716-1105 TELEPHONE: (407) 786-4740 FACSIMILE: (407) 786-4738 BASE BID: $34,332.00 Incomplete Bid Package 2. MATTHEW W A TSONS LANDSCAPING 900 MONROE HARBOR PLACE SANFORD, FLORIDA 32773 TELEPHONE: (407) 461-3734 BASE BID: $38,400.00 Incomplete Bid Package 3. GROUND CONTROL LANDSCAPING 910 CHARLES STREET LONGWOOD, FLORIDA 32750 TELEPHONE: (407) 339-7701 FACSIMILE: (407) 339-4135 BASE BID: $39,013.00 Incomplete Bid Package 4. THE BON TERRE GROUJP 1218 ALDEN ROAD ORLANDO, FLORIDA 32803 TELEPHONE: (407) 896-2623 FACSIMILE: (407) 830-6719 BASE BID: $41,080.00 Complete Bid Package 5. DA WNALEE CORPORATION 585 DUNMAR CIRCLE WINTER SPRINGS, FLORIDA 32708 TELEPHONE: (407) 696-7343 FACSIMILE: (407) 696-8401 BASE BID: $46,620.00 Complete Bid Package 6. ,P & L LAWN MAINTENANCE, INC. 7301 GARDNER STREET WINTER PARK, FLORIDA 32792 TELEPHONE: (407) 679-2010 FACSIMILE: (407) 679-1085 BASE BID: $57,060.00 Complete Bid Package .- " LANDSCAPE MAINTENANCE SERVICES - FACILITIES BID NUMBER: ITB-OOI-OO/AH BID OPENING DATE: NOVEMBER 3.1999 PAGE20F2 7. LAND DESIGN DEVELOPERS, INC. 150 MAUREEN DRIVE SANFORD, FLORIDA 32771 TELEPHONE: (407) 330-0481 FACSIMILE: (407) 330-0498 BASE BID: $83,980.00 Incomplete Bid Package 8. CALVERT'S SURE CUT 3927 OCOEE APOPKA ROAD APOPKA, FLORIDA 32703 TELEPHONE: (407) 886-0809 BASE BID: $90,785.76 Incomplete Bid Package 9. H & L LAWN SERVICE AND MAINTENANCE 647 WHITETAIL LOOP APOPKA, FLORIDA 32703 TELEPHONE: (407) 889-5244 FACSIMILE: (407) 889-5001 BASE BID: $95,290.00 Incomplete Bid Package By completeness of bid proposal and bid price only (3) three bidders were considered, with bidder number 4, The Bon Terre Group, Inc. meeting all expectations of the bid. dkA/W Alan G. Hill, Public Works Superintendent