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Home My WebLink About2009 07 09 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 9, 2009 CALL TO ORDER The Oak Forest Wall and Beautification District Advisory Committee Regular Meeting of Thursday, July 9, 2009 was called to Order by Chairman Terry Patten at 7:03 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, and Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Judy Converso, present Committee Member Harry Arthur, present Committee Member Brian Oliver, present Vice Chairperson Judy Converso led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The April 9, 2009 Regular Meeting Minutes. Chairman Patten stated, "The first thing on the Agenda would be the approval of the Minutes of the Meeting for April. I will entertain a Motion to approve those." "I MOVE TO ACCEPT." MOTION BY VICE CHAIRPERSON CONVERSO. SECONDED BY ADVISORY COMMITTEE MEMBER OLIVER. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 9, 2009 PAGE 2 OF 5 VOTE: CHAIRMAN PATTEN: AYE VICE CHAIRPERSON CONVERSO: AYE COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER ARTHUR: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS None were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department Urban Beautification Services Division Review Of Budget. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item. Discussion. Next, Mr. Richart remarked, "So, tonight I would ask you to ask questions of me about this Budget, and if you are satisfied with it. I would ask you to Vote if you wish to send this and support this Budget to the City Commission for Approval." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 9, 2009 PAGE 3 OF 5 Chairman Patten inquired, "I have a question about the `Repair and Maintenance of Signs and Wall', it has four thousand dollars ($4,000.00); is that taking into account repainting the Entrance signs Mr. Richart responded, "It has the Light maintenance and that is a fixed amount generally for the Contract; repairs for that; it has some pressure washing; and it has one (1) painting for this Budget. Now we have on the Table later tonight the cost estimate and proposal for that new backing that you asked for; I found some solutions that might work for us. I did not include it in this Budget. This is an interesting year. We tried to Zero Base everything, in other words, when we put our Budgets together, not just for the General Fund but for everything." Mr. Richart added, "For Oak Forest we have always run very lean. So that is not built in. If you all decided to pursue refinishing your entrance signs, I would take it back as a supplemental appropriation to the Commission because we did a Zero Based Budget and it would come out of this twenty -five thousand dollar ($25,000.00) Fund Balance. The money is there if we want to do it and if the Commission approves it." Discussion. Vice Chairperson Converso asked, "Can you explain the `6006' and how that differs from the one above Mr. Richart replied, "Certainly. That is a Project Number and you will find it in the `Repair and Maintenance Grounds' and `Repair and Maintenance Signs and Walls'. That is monies that was collected as a result of an auto accident and used to repair walls and landscaping." Advisory Committee Member Harry Arthur inquired, "On the interest that you have up there at the top is that money that is generated off the Fund Balance Mr. Richart replied, "Yes." Committee Member Arthur asked, "And is that through a CD or how do you..." Mr. Richart stated, "The way that it has been explained to me is the City has a pool of funds and it is invested in multiple funds spread out throughout multiple banks." Discussion. Chairman Patten inquired, "I have a question about the Fund Balance; I know that about a year, year and a half ago, we went through a quandary where there the Principal was paid down from money that was..." Mr. Richart noted, "...Separate issue. That was our debt related to construction of the wall and the landscaping and the project. That debt was paid down with an excess of Capital that was leftover from the construction." Mr. Richart added, "We put it towards the debt created by that project. It went back towards the debt lowering our principal requirement and there in turn lowering our interest. That has gone away and you do not see those reports anymore because the Capital money is gone. We are finished constructing. It is all about Maintenance." Discusssion Then, Mr. Richart stated, "So, what I would ask you to do at this point, if there are no questions, is to take a Vote if this is the Budget that you as a Board would like to recommend to the Commission to Pass. If not, then we need to hammer it out tonight." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 9, 2009 PAGE 4 OF 5 Chairman Patten remarked, "Hearing no further questions, I would entertain a Motion to Vote on the Budget." "I SO MOVE TO TAKE A VOTE ON THE PROPOSED BUDGET AND THE FACT THAT WE ACCEPT IT AS WRITTEN OR PRESENTED." MOTION BY VICE CHAIRPERSON CONVERSO. SECONDED BY ADVISORY COMMITTEE MEMBER OLIVER. DISCUSSION. VOTE: VICE CHAIRPERSON CONVERSO: AYE COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER ARTHUR: AYE CHAIRMAN PATTEN: AYE MOTION CARRIED. Discussion. REGULAR 601. Community Development Department Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item. Discussion. REGULAR 602. Community Development Department Urban Beautification Services Division Discussion Of The Entrance Signs. Mr. Richart presented this Agenda Item and stated, "We talked about the Entrance Signs and like I said we had painted the background because of the fading. At the last Meeting, you all asked me to go and decide what would be the best route to take for a backing instead of continually painting them. Because of the moisture bleed through and everything. I got some good advice. What I looked at is tiling. There are several products that can be used for tiling that background." Further discussion ensued on the subject of doing tiling as the background granite tiles; polished granite; porcelain; natural and synthetic stones. Mr. Richart stated, "We could easily have a ten thousand dollar ($10,000.00) job pretty quickly. We can do for that amount of money about eight (8) paintings." Vice Chairperson Converso commented, "One of the discussions that we had at the last Meeting was to try the sealant, do the painting, do the sealant; see how it goes. Then if that seems to solve our problem, at least with the leaking sealant see how it goes." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 9, 2009 PAGE 5 OF 5 Discussion. Chairman Patten stated, "I want to thank you for the research that you did in bringing this forth and it would probably be the prudent thing to go ahead and shelf it for the time being and revisit it." ADJOURNMENT Chairman Patten adjourned the Regular Meeting at 7:41 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the January 14, 2010 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.