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HomeMy WebLinkAbout2008 07 10 Oak Forest Wall Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 10, 2008 CALL TO ORDER The Oak Forest Wall and Beautification District Advisory Committee Regular Meeting of Thursday, July 10, 2008 was called to Order by Chairman Terry Patten at 7.02 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, and Winter Springs, Florida 32708) Roll Call: Chairman Terry Patten, present Vice Chairperson Judy Converso, present Committee Member Sharon Hotchkiss, absent Committee Member Brian Oliver, present Mr Steven Richart, Urban Beautification Services Division Manager, Community Development Department led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The June 12, 2008 Regular Meeting Minutes. Vice Chairperson Judy Converso stated, "There is a typo (typographical error), it has to do with my last name, on the top of page 4 " Ms. Carol Lallathin, Assistant to the City Clerk, stated, "I apologize for that." Chairman Patten stated, "Hearing that typo, do we approve the Minutes otherwise?" "I MOVE THAT WE APPROVE THEM." MOTION BY VICE CHAIRPERSON CONVERSO. SECONDED BY CHAIRMAN PATTEN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 10, 2008 PAGE 2 OF 4 VOTE- VICE CHAIRPERSON CONVERSO: AYE CHAIRMAN PATTEN• AYE COMMITTEE MEMBER OLIVER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Ms. Carol Lallathin, Assistant to the City Clerk, distributed copies of two (2) letters to each Committee Member (Introduction and Sunshine Law) and (Sunshine Law and Public Records) pertaining to the Sunshine Law It was noted for the Record, that Steven Richart and Carol Lallathin are always available to assist with any inquiries from the Committee Members. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Review Of Budget. Mr Richart presented this Agenda Item. Discussion ensued regarding any residual equity being put toward the Debt Service Fund and Mr Richart will bring more information on this back to the October Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 10, 2008 PAGE 3 OF 4 REGULAR 601 Community Development Department - Urban Beautification Services Division Maintenance Items And Progress Report. Mr Richart introduced this Agenda Item and mentioned that there have been three (3) separate auto accidents on the Oak Forest Wall. Mr Richart commented, "We have got claims on all those accidents, so it has not cost us anything yet; it seems to happen right after a rain." In other Committee business, Mr Richart noted, "Our new Meeting schedule will be January, April, July, and October; four (4) times a year If in fact, someone wants to call a special Meeting just let us know; we will have a Meeting in between if there is an issue If there is any service items or problems you see in the field please call me or email me directly and we will get them handled right away " Advisory Committee Member Brian Oliver said, "I have a question about our Meetings. The next one is in October; now say that we do not have enough for a quorum, would we go to November for another Meeting or do we dust wait until January?" Mr Richart answered, "It is up to you. If we come in October and we do not have a quorum, we will contact everybody to see if we need to have one in November; we will try to have another one " Mr Richart added, "If we miss a month, let's say October we do not have a quorum, we will do it in November if we need to But I still want to have it and stay on that schedule, January we would have it again, even if it were in December we would have it again in January because I want to keep that spacing on it consistent. That is what I told the Commission as well." Mr Richart continued, "Again, if you feel like we need a Meeting we will have one." Vice Chairperson Converso asked, "And these will continue to fall in the second Thursday of the month?" Mr Richart stated, "Yes, everything else is the same." With further discussion Vice Chairperson Converso asked, "Now because we have the Oak Forest Newsletter that goes - to homes, we will probably put in the schedule this change that we are on quarterly and the dates, do you want me to go ahead and suggest that we put in a little blurb about this Committee that would follow with these dates. It would go into the September Newsletter " Mr Richart remarked, "Sure." Continuing the conversation, Mr Richart suggested, "I think that you ought to invite some of the Homeowners to come out and if there is anything that they see that deals with the wall or the beautification in that area, the entrances. One of the hot issues coming up is the Christmas decorations - maybe they want to step that up a little or do something different. October should be the last chance " Vice Chairperson Converso commented, "I will go ahead and put together a little blurb and I will send it to you." Vice Chairperson Converso added, "Then I will send it on to our publisher and it will go into the September Newsletter " CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 10, 2008 PAGE 4 OF 4 ADJOURNMENT Chairman Patten adjourned the Regular Meeting at 7.23 pm. RESPECTFULLY SUBMITTED CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE. These Minutes were approved at the January 8, 2009 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.