Loading...
HomeMy WebLinkAbout2007 08 09 Oak Forest Wall Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 9, 2007 CALL TO ORDER The Oak Forest Wall and Beautification District Advisory Committee Regular Meeting of Thursday, August 9, 2007 was called to Order by Vice Chairman Leo Marion at 7:07 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, and Winter Springs, Florida 32708). Roll Call: Vice Chairman Leo Marion, present Committee Member Brian Oliver, present Committee Member Terry Patten, present Committee Member Sharon Hotchkiss, absent Advisory Committee Member Terry Patten led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The May 10, 2007 Regular Meeting Minutes. "I MAKE A MOTION TO ACCEPT THE MINUTES [MAY 10, 2007]." MOTION BY ADVISORY COMMITTEE MEMBER OLIVER. SECONDED BY VICE CHAIRMAN MARION. DISCUSSION. VOTE: COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER PATTEN: AYE VICE CHAIRMAN MARION: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -AUGUST 9, 2007 PAGE 2 OF 6 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk Election Of Officers. "I NOMINATE LEO MARION FOR CHAIRMAN." MOTION BY ADVISORY COMMITTEE MEMBER PATTEN. SECONDED BY ADVISORY COMMITTEE MEMBER OLIVER. DISCUSSION. VOTE: COMMITTEE MEMBER PATTEN: AYE COMMITTEE MEMBER OLIVER: AYE VICE CHAIRMAN MARION: AYE MOTION CARRIED. "I MAKE A MOTION TO NOMINATE TERRY PATTEN AS VICE CHAIRMAN." MOTION BY CHAIRMAN MARION. SECONDED BY ADVISORY COMMITTEE MEMBER OLIVER. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -AUGUST 9, 2007 PAGE 3 OF 6 ADVISORY COMMITTEE MEMBER PATTEN STATED, "I RESPECTFULLY DECLINE. I MAY ACTUALLY; DUE TO CIRCUMSTANCES BEYOND MY CONTROL, I MAY BE RESIGNING IN JUST A COUPLE OF MONTHS AND I WOULDN'T WANT TO LEAVE THE COMMITTEE IN THAT POSITION." ADVISORY COMMITTEE MEMBER PATTEN SAID, "I DO NOMINATE BRIAN OLIVER." ADVISORY COMMITTEE MEMBER OLIVER SAID, "NO." CONTINUING THE DISCUSSION, CHAIRMAN MARION SAID TO ADVISORY COMMITTEE MEMBER PATTEN, "I THINK UNTIL THE TIME THAT YOU WOULD LEAVE THAT WE COULD STILL HAVE YOU AS VICE CHAIRMAN AND WE MAKE A DECISION LATER ON WHAT WE ARE GOING TO DO." ADVISORY COMMITTEE MEMBER OLIVER STATED, "THAT SOUNDS GOOD." ADVISORY COMMITTEE MEMBER PATTEN STATED, "BASED ON YOUR COMMENT, I WILL ACCEPT THE NOMINATION." ADVISORY COMMITTEE MEMBER OLIVER SAID, "I SECOND IT." VOTE: CHAIRMAN MARION: AYE COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER PATTEN: AYE MOTION CARRIED. REGULAR 601. Community Development Department -Urban Beautification Services Division Review Of Budget. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item. The Advisory Committee mentioned that the pages are not numbered on the Budget Handout given out by Mr. Richart. Discussion ensued regarding the Funds available to build the Wall extension and Mr. Richart stated, "I am hoping that we will have about ten thousand [dollars] ($10,000.00) that we can put toward the Debt Service [Fund]. We had an estimate for nineteen thousand [dollars] ($19,000.00) to build the wall not long ago -six (6) months ago. So, I am thinking it is going to be around twenty thousand [dollars] ($20,000.00) to do it. We will have a few miscellaneous costs for recording the Easements that are generously being given to us to build the wall. And there will be some survey costs that we will have to pay, but it is nothing big. I would like to have ten thousand [dollars] ($10,000.00) at least to put towards the Debt Service [Fund]." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -AUGUST 9, 2007 PAGE 4 OF 6 Mr. Richart continued, "Once that's all done, this Fund will go away. There will be nothing there and we will just have a Maintenance Budget." Vice Chairman Patten said, "Now, in light of the fact that we had hoped that that wall would have been constructed by now, would some of the five thousand [dollars] ($5,000.00) that is in the Maintenance have been depleted due to maintenance around the wall, as far as any kind of irrigation systems, things of this nature?" Mr. Richart said, "I would say a very small amount." Further discussion. Mr. Richart added, "As soon as we get the survey back, we got to get the two homeowners to sign the agreement, that will be attached with the new survey showing the Easements. It will go to Commission. Of course, we are going to go ahead and Vote again if you are still in favor of doing it. Vote that you guys accept the packages that we put together for the Easements and all that, and that you endorse it and then it will go to the Commission and they will likely approve it; and then we can build." Mr. Richart continued, "If everything goes well, - I am hoping before Christmas that this will be a distance memory. But, I would like to have it done in November." Discussion. REGULAR 602. Community Development Department -Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and stated, "Annan [Landscape Co] is performing to standard in most areas; we are a little concerned with his weeding and his chemical control." Mr. Richart added, "His [Annan Landscape Co] Contract is up - we want to go ahead and bid it out -and see where we are at within the Market. We have put it out publicly; we have also asked some of our other Vendors to come in and bid when it is open." Discussion followed on the opening the Bids for Landscaping Vendors, plants that are growing on the Wall, and on how the Committee would like the plant growth to look on the Wall. When discussing the plant growth on the Wall, Mr. Richart stated, "I am not so sure that the `wild look' is the right thing. I -like it now. Tell me your thoughts." With further discussion, Members of the Advisory Committee noted that covering the whole Wall is not attractive; and the well manicured look, keeping it neat and trimmed was a good look. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -AUGUST 9, 2007 PAGE 5 OF 6 Further discussion ensued regarding the Soil around the Wall area and having the appropriate chemical balance for the soil. It was concluded that looking at new and different Landscaping Vendors will hopefully help with the issue of the proper Chemicals being applied to the soil. Mr. Richart stated, "I would like to bring the Proposals back to you at the next Meeting. We will probably have just enough time to get it in before the final Commission Meeting in September. So, I could bring it to you before that Meeting and we could look at it and talk about them." Discussion. Next, discussion followed on a Neighborhood Improvement Grant awarded by the City Commission and improvement to the median at Sequoia Court. Mr. Richart spoke of letting the "Oak Forest News" know about the improvements that will be happening in the Oak Forest Community and added, "Let me let them know." REGULAR 603. Community Development Department -Urban Beautification Services Division Update On The Proposed Wall Extension. Mr. Richart presented this Agenda Item and stated, "We are working with the Survey Company, we've got the plot plans from the two (2) residents that have been kind enough to donate the Easements." Discussion. Continuing, Mr. Richart noted, "Once we get the new Survey back, I have to meet with the two (2) parties and have them sign the Easement Agreement and then I can move forward." Further discussion. Mr. Richart stated, "One other issue; it was not on the Agenda but I need to cover it, just so that you are aware of it. There is a new home on Winter Springs Boulevard -the five (5) acres." Mr. Richart continued, "The thing about it, the interesting thing about it is; it is not in our Assessment District." Discussion. Vice Chairman Patten stated, "I also have a question about the liability factor of the signage hanging over our wall." Discussion. Mr. Richart said, "It's a very good question and that has happened before. What I need to do since I am not an Attorney is call or email our Attorney tomorrow and ask that very question. I think that it would be easy to resolve by calling the Real Estate Company and saying `We have an issue with this - a liability issue, could you move it?'. But let me ask the Attorney if it is our liability. I don't know." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -AUGUST 9, 2007 PAGE 6 OF 6 Discussion. Mr. Richart stated, "At some point, you guys may consider thinking about going quarterly." Advisory Committee Member Oliver said, "Is there going to be anything to discuss next month?" Mr. Richart said, "Only to review the Landscape Proposals; I would like to bring those to you and let you see." Vice Chairman Patten said, "If we were to Vote among the Committee to have a semi- monthly or quarterly Meeting, can we suggest to the City Commissioners, should it pass here among the Committee Members. Can we make the suggestion to them when we would like it to start, such as next year or next June?" Mr. Richart said, "Oh, certainly." Further brief discussion. ADJOURNMENT "I MOVE THAT WE ADJOURN." MOTION BY VICE CHAIRMAN PATTEN. SECONDED BY CHAIRMAN MARION. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Marion adjourned the Regular Meeting at 7:50 p.m. RESPECTFULLY SUBMITTED. C~-~ ~ ~~~ ~-~. CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE. These Minutes were approved at the September 13, 2007 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.