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HomeMy WebLinkAbout2005 09 08 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 8, 2005 CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:01 p.m., Thursday, September 8, 2005 in the East Side Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairman John Rickards, present Committee Member Brian Oliver, present Committee Member Louise Allen, present Committee Member Leo Marion, present Committee Member Leo Marion led the Pledge of Allegiance. Chairman Patten introduced Committee Member Leo Marion for the Record. Regarding "Agenda Changes", Mr. Steven Richart, Urban Beautification Division Services Manager, Community Development Department noted that Item "502" of the Regular Agenda will be moved up. PUBLIC INPUT No one spoke. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The July 14, 2005 Regular Meeting Minutes. Chairman Patten stated, "I noticed in the Minutes of the last Meeting it was indicating that it took place in the 'East Room', I just wanted to get clarification of which one is the 'East Room'?" Mr. Richart responded, "This is the 'East Room'." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 8, 2005 PAGE20F4 Chairman Patten continued, "With indications to that correction that will be made as far as where the Meeting took place, I will entertain a Motion to Approve the July Minutes." "I MAKE A MOTION THAT WE ACCEPT THE MINUTES OF THE MEETING IN JULY." MADE BY VICE CHAIRMAN RICKARDS. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED IN THE ORDER AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA.:..:. REGULAR AGENDA REGULAR 502. Community Development Department - Urban Beautification Division Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart presented this Agenda Item and stated, "Ken-Un Landscaping. It looks like Ken-Lin [Landscaping Incorporated] is about ninety nine percent (99%) complete and he [Mr. Ken Martin of Ken-Un Landscaping Incorporated] is here with us tonight to answer any questions. We have been delayed on the project due to an internal problem - we had some paperwork issues, but Ken [Martin] will be finishing in about a week or so." Mr. Richart continued, "We would like to have a walk-through with at least one (1) Advisory Board Member next week to go through the Project." The Committee Members indicated by pointing to Vice Chairman Rickards that he should do the walk- through with Mr. Richart and Mr. Martin. Mr. Richart added, "So, Ken, [Martin] if we could maybe set a date for that to get together." Mr. Martin discussed what remains to be done on the Oak Forest Landscaping and Irrigation Expansion Project. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 8, 2005 PAGE30F4 REGULAR 500. Community Development Department - Urban Beautification Division Budget. Mr. Richart discussed this Agenda Item and stated, "Eastwood [Tuff Turf of Central Florida] will be doing it [Maintenance] again." Mr. Richart discussed the recently received Bids for the lawn maintenance. Discussion. REGULAR 501. Community Development Department - Urban Beautification Division Maintenance Items And Progress Report. Mr. Richart presented this Agenda Item. Discussion. Tape l/Side B Vice Chairman John Rickards stated, "Do we want to have a Professional Engineer come and look at it [gate] and give us a suggestion as to what to do?" Vice Chairman Rickards continued, "We have Professional Engineers that live in my section of Oak Forest that have Professional Engineer Licenses to come over and do it and give us recommendations." Mr. Richart said, "That will be fine." REGULAR 503. Community Development Department - Urban Beautification Division Wall Extension Project Update. Mr. Richart discussed this Agenda Item. 600. REPORTS Committee Member Louise Allen stated, "The area down on Winter Springs Boulevard where you have landscaped it - looks very good." FUTURE AGENDA ITEMS Mr. Richart stated, "By next Meeting, we will be reviewing how our project came out and we will be going back to the Wall Extension." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 8, 2005 PAGE40F4 Regarding scheduling a walk-through, Mr. Richart stated to Vice Chairman Rickards, "I will let you know." Discussion ensued regarding the Monthly Newsletter for Oak Forest. Vice Chairman Rickards said, "I have been meeting with the Oak Forest Board on Monday nights and that is one of the things that I have been talking about. How can we let the Community know what we are doing and acknowledge the fact we have started to move forward? I will talk to the Oak Forest Board Homeowners Association about that and maybe next time we meet." Mr. Richart stated, "We could do a mail out a couple times a year - a mail out to all the Members. We can do it as an Informational and have different columns." Discussion. Vice Chairman Rickards said, "Terry [Patten] would you be so kind to put your eloquent pen to paper and script something for this Meeting and then maybe when we come to the next Meeting let us put it on the Agenda to 'Discuss the Communications from the Board' and then we will come to a Consensus on how we would like to do it." Chairman Patten said, "We can certainly discuss it next Meeting and that way we can come back with some thought that we have given to it." ADJOURNMENT Chairman Patten said, "I will entertain a Motion to adjourn." "I MAKE A MOTION." MOTION BY COMMITTEE MEMBER ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 8:16 p.m. RESPECTFULLYSUBAfITTED: &t~J;;,4/~ ) CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the November 10,2005 Oak Forest Wall and Beautification District Advisory Committee Meeting.