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Home My WebLink About2005 05 12 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MAY 12,2005 CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:00 p.m., Thursday, May 12, 2005 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairman John Rickards, present Committee Member Brian Oliver, present Committee Member Louise Allen, present Vice Chairman John Rickards led the Pledge of Allegiance. Regarding "Agenda Changes", Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department stated, "I would like to add to the Agenda - to discuss the 'Wall Extension'." PUBLIC INPUT No one spoke. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The April 14,2005 Regular Meeting Minutes. Chairman Patten said, "I will entertain a Motion to approve the Minutes of the April Meeting. " "I SO MOVE." MOTION BY COMMITTEE MEMBER ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MAY 12,2005 PAGE20F5 REGULAR REGULAR 500. Public Works Department - Urban Beautification Division Budget. Mr. Richart presented this Agenda Item. Brief discussion. REGULAR 501. Public Works Department - Urban Beautification Division Maintenance Items And Progress Report. Mr. Richart discussed this Agenda Item. Discussion. REGULAR 502. Public Works Department - Urban Beautification Division Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart presented this Agenda Item. Discussion. REGULAR 503. Public Works Department - Urban Beautification Division Update On The Lorie Taylor Memorial Garden. Mr. Richart remarked that the Monument will be set by June 13, 2005. Mr. Richart added, "[Mr.] Dick Taylor is wanting to do the Ceremony either June 18th or 19t\ that happens to be 'Father's Day Weekend', so I do not know how that is going to work. I am not going to be available. So, it may be something that he has to do on his own, but we did try to honor the original date for this month. We want to give him the opportunity to pay respects and finish the project. We will have all the planting, the Monument; everything will be set for the date that he chooses." Mr. Richart continued, "In your packet you will find an email from him." I CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MAY 12,2005 PAGE 3 OF 5 REGULAR 504. Public Works Department - Urban Beautification Division Homeowner's Communication. There was no Homeowner's Communicatios. .:..:. AGENDA NOTE: THE FOLLOWING DISCUSSION WAS NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:..:. Mr. Richart stated, "The 'Wall Extension' discussion." Committee Member Louise Allen said, "I think that we should go ahead with the 'Wall Extension'. We will have about thirty thousand dollars ($30,000.00) you said. And what I have come up with is that Mr. Oliver (Committee Member Brian) allow the Extension to be put on the area where his fence is and donate that little section to the City or whatever is necessary. And then go ahead with the 'Wall Extension'. It would have the jog and then come across like your fence is. That was one of the original plans in the very beginning to do it that way because the City did not own that piece of property. I think that you should do whatever is necessary to donate it. We should go ahead with the 'Wall Extension'." Committee Member Brian Oliver stated, "That is not a problem. I do not mind donating the land. The only thing is I do not know is how well it will look with that zig zag in there. " Discussion. Committee Member Allen further added, "And I think that in order for the Wall to be uniform, this should be done so that the entire Wall is uniform; there will be the same type plantings; the same type everything else along the Wall." Discussion. Committee Member Oliver said, "I don't mind signing over..." Mr. Richart stated, "...Just an Easement." Committee Member Oliver said, "But how far - six feet (6')?" Mr. Richart said, "I have to see what that is, but it would be an Easement to come on your property to construct it which would be maybe a fifteen foot (15') Easement and then an Easement just for the Wall to permanently be there." With more discussion Mr. Richart said, "If you do decide to go forward and do this project, I would like to go get a Bid from a Contractor to tell us, 'Here's what we are going to charge to do this Wall' and then I need to find the fees - what it would cost to do the legal work - the whole cost package." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MAY 12, 2005 PAGE40F5 Discussion. Committee Member Oliver stated, "1 don't mind donating the land, the only stipulation that 1 would have is, 1 need to know about how long it is going to take and 1 would need my little wood fence moved back so, 1 will know what kind of amount 1 will be donating and how far back so that 1 don't have to lose any trees or anything." Mr. Richart stated, "My process after this Meeting, if you decide to have us go forward, 1 would contact a Contractor, maybe a couple, get some pricing to give us an idea. And contact the City Attorney; find out what we have to do with the Agreement. 1 will talk with [Mr.] Kip Lockcuff, [(P.E., Director, Public Works/Utility Department)]. 1 will bring all this together and immediately go into action. Finding out what we need to do and putting our pricing together and hopefully would have that by next Meeting for you to see. At that point, we could recommend to go forward and bring it to the [City] Commission. " "I WILL MAKE THE MOTION THEN THAT WE GO AHEAD WITH IT. FOR YOU TO DO WHATEVER YOU HAVE TO DO AND BRING IT BACK TO US NEXT MONTH." MOTION MADE BY COMMITTEE MEMBER ALLEN. CHAIRMAN PATTEN SAID, "COULD YOU CLARIFY THAT JUST A BIT BETTER." COMMITTEE MEMBER ALLEN SAID, "OKAY, YOU SAY IT FOR ME AND THEN I WILL SAY IT IN MY MOTION." CHAIRMAN PATTEN SAID, "I WILL ENTERTAIN A MOTION FOR THE COMMITTEE TO GIVE AUTHORITY TO MR. RICHART TO INVESTIGATE WHAT THE COST WOULD BE TO MOVE FORWARD WITH THE WALL EXTENSION INVOLVING ALL NECESSARY FEES, COSTS, AND EXPENSES INVOLVED WITH PUTTING IN PLACE A WALL ON THAT EXTENSION." "I WILL MAKE THE MOTION FOR THAT." MOTION BY COMMITTEE MEMBER ALLEN. SECONDED BY VICE CHAIRMAN RICKARDS. DISCUSSION. COMMITTEE MEMBER OLIVER SAID, "I HAVE TO REFRAIN [ABSTAIN]." WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CHAIRMAN PATTEN SAID, "AS IT STANDS THEN, MR. RICHART WILL PURSUE THAT AND YOU SUSPECT THAT YOU WILL BE ABLE TO GET THAT DONE FOR US BY NEXT MEETING?" CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MAY 12,2005 PAGE 5 OF 5 MR. RICHART SAID, "YES, I THINK THAT WITHIN TWO (2) DAYS. I KNOW A CONTRACTOR THAT IS WORKING FOR US NOW, I CAN HAVE SOMETHING. SO, I WILL GET ON IT RIGHT A WAY AND SEE HOW EVERYBODY FEELS ABOUT IT." Discussion. 600. REPORTS No Reports were given. FUTURE AGENDA ITEMS Chairman Patten said, "Everything including the 'Wall Extension' discussion." ADJOURNMENT Chairman Patten said, "I will entertain a Motion to adjourn at 7:42 [pm]." "I MAKE IT." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED BY VICE CHAIRMAN RICKARDS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 7:42 p.m. RESPECTFULLY SUBMITTED: ~;}<~~ CA OL A. LALU\ THIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the June 9,2005 Oak Forest Wall and Beautification District Advisory Committee Meeting. C"~'`~l~ vtav , ~ ~nnc FORM 86 MEMORANDUM OF VOTING CONFLy ~T ~ OR COUNTY MUNICIPAL AND OTHER LOCAL PUB'`OF`~~- LAST N FIRST N !/ MIDD N/~(1AE ~ (///l [/' ~ ~ NAME OF~Of~RD~NCIL,50A~AtSSION„AU/~~TF~OIjITY, OR G*M~ /h / ~"~e '/T N /! /`/ ' / ~ /J 'L/ S s ~ v / O GJ MAILING DD ~~ ~ R ~® ~ ~ ~ ~ J~~~p LL THE BO A R D , C OUNCIL C O MMI SION, A T HORI U TY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: CITY "' COUNTY ~T~' ^ COUNTY ^ OTHER LOCAL AGENCY ~ ~~ ~~ ~`x ~ f'"sm B/~ ' V oX% 6 NAME OF POLITICAL SUBDIVISION: DATE ON WHI TE OCC UR Rf G ~ ~ ,{ GG V' MY POSITION IS: 0 ELECTIVE APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of govemment on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting confiici of interest under Section 112.3143, Fionda Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) CE FORM 86 - EFF. 112000 PAGE 1 T APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, ~K /fi/ ~~ ~/~l~S ~~ld~ ,hereby disclose that on f ~m~~ ~`~ , 20 ~~ {a) A measure came or will come before my agency which (check one) ~~inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, _ inured to the special gain or loss of , by whom I am retained; or inured to the special gain or loss of ,which is the parent organization or subsidiary of a principal which has retained me. {b) The measure before my agency and the nature of my conflicting interest in the,measure is as follows: I~ G,~ Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2