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HomeMy WebLinkAbout2005 02 10 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING FEBRUARY 10,2005 CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:03 p.m., Thursday, February 10, 2005 in the Commission Chambers ofthe Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairman John Rickards, absent Committee Member Brian Oliver, present Committee Member Dick Taylor, absent Committee Member Louise Allen, present Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department led the Pledge of Allegiance. PUBLIC INPUT No one spoke. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The January 13, 2005 Regular Meeting Minutes. Chairman Patten stated, "I will entertain a Motion to approve the Minutes of the January 13, [2005] Meeting." "I MAKE A MOTION TO APPROVE THE MINUTES OF JANUARY [2005]." MOTION BY COMMITTEE MEMBER ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUAR Y 10, 2005 PAGE20F5 REGULAR AGENDA REGULAR 500. Public Works Department - Urban Beautification Division Budget. Mr. Richart presented this Agenda Item. Mr. Richart said, "There is supposed to be a 'Capital' summary in here and it is not here." Chairman Patten asked Mr. Richart, "Since it is not in here, could you go ahead and email that to all of us? Just so that we can be sure that we see that." Mr. Richart said, "Certainly." REGULAR 501. Public Works Department - Urban Beautification Division Maintenance Items And Progress Report. Mr. Richart discussed this Agenda Item and stated, "At the last Meeting, we discussed the liability question pursuant to the Lorie Taylor Memorial Garden. We talked about the volunteer labor and you asked if I could bring you an answer. There is an email from the [Fire] Chief [Timothy J. Lallathin] - and he found out that we are covered under our liability policy. So, if we do any volunteer projects, as long as they are on public area rights-of-way, it is covered under our policy." REGULAR 502. Public Works Department - Urban Beautification Division Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart presented this Agenda Item. Mr. Richart stated, "The Bids are coming in here on February 18th, [2005] at 3:00 p.m. I would welcome anyone of the Board Members to come. We will receive the packages, open them, record the amounts and, of course, the next Meeting they will be here for us to review and hopefully select a Contractor to do our improvement project." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 10, 2005 PAGE30F5 Mr. Richart added that regarding this Bid, "Who we pick for that job will be recommended to the Commission at the next immediate Commission Meeting. Once it goes through Commission, then we can actually start the project. Because the amount is so large, it is definitely a Commission approval on that." Discussion. REGULAR 503. Public Works Department - Urban Beautification Division Discussion Of The Lorie Taylor Memorial Garden. Mr. Richart discussed this Agenda Item. Mr. Richart stated, "I stand ready to go with the planting we discussed. 1 would just like some direction from this Board where we are at with this." Chairman Patten said, "I would like to see it move forward." Chairman Patten added, "I would like to see something that would be modest, but - tasteful." Mr. Richart said, "What we could do then is go ahead and plan to move forward with the design that we selected before, then - set a date when we can have some volunteers come and do that. 1 am willing to do that on a Saturday myself. Everything else is really in order." Mr. Richart further stated, "The only missing piece would be the Memorial placard that we discussed, and we don't have to have that to do the rest of it; that can come later. But, 1 would look to you to tell me a date that we would target for this keeping in mind that probably April or May would be a good time seasonally to do it." Chairman Patten said, "How about if we look at something in the early part of May?" Mr. Richart said, "Would we want to come back next month and set an exact weekend in May and decide how we are going to advertise for a little help? We probably need five (5) to seven (7) people to do this." Chairman Patten said, "Yes, that would be something that we can finalize. Anybody have any ideas between now and next Meeting. We will have Mr. Richart and also Mr. Taylor [Committee Member Taylor] - here and have their input as well." Discussion. Chairman Patten added, "What 1 will do is, 1 will include in the item that 1 will have in the Newsletter, but it will not be out until the 10th or lih of March at this point. So, 1 will go ahead and put that in. Would you like them to contact you as far as for you to spearhead it?" Mr. Richart stated, "That would be great. Actually, if you could have that run in the April edition of your Newsletter, if possible, that way it is closer to the time that we will do the project. But, they can call my office that would be fine." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY IO, 2005 PAGE40F5 REGULAR 504. Public Works Department - Urban Beautification Division Presentation by Vice Chairman John Rickards. Mr. Richart stated, "Presentation - that will be postponed due to Mr. Rickards absence." REGULAR 505. Public Works Department - Urban Beautification Division Homeowner's Communication. Regarding Homeowner's Communication, Chairman Patten said, "We did get an email from [Ms. Sharon] Tackaberry in regards to a missing wreath that was at one of the entrances. " 600. REPORTS No Reports were given. FUTURE AGENDA ITEMS Chairman Patten said, "We will keep everything just the way it is on this Agenda." ADJOURNMENT "I MAKE A MOTION TO ADJOURN." MOTION MADE BY COMMITTEE MEMBER OLIVER. SECONDED BY COMMITTEE MEMBER ALLEN. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 7:30 p.m. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 10, 2005 PAGE 5 OF 5 RESPECTFULLY SUBMITTED: ~.WM~/' C OL A. LALLA THIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the March 10, 2005 Oak Forest Wall and Beautification District Advisory Committee Meeting.