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HomeMy WebLinkAbout2005 01 13 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 13,2005 CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak F orest Wall and Beautification District Advisory Committee to order at 7:00 p.m., Thursday, January 13, 2005 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Brian Oliver, present Committee Member Dick Taylor, present Committee Member John H. Rickards, present Committee Member Brian Oliver led the Pledge of Allegiance. PUBLIC INPUT None. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The November 11,2004 Regular Meeting Minutes. Chairman Patten stated, "I will entertain a Motion to accept the Minutes of the November 11, [2004] if anyone wishes to make that proposal." "I SO MOVE." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 13,2005 PAGE20F6 REGULAR REGULAR 500. Public Works Department - Urban Beautification Division Budget. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department presented this Agenda Item. Discussion. With further discussion on the Budget, Mr. Richart stated, "The '309' [Capital Fund] currently is basically unchanged, slightly anyway." Mr. Richart added, "But, basically it is unchanged except for one hundred forty two [dollars] thirty six [cents] ($142.36). I am not exactly sure why that changed, but I will look into it." REGULAR 501. Public Works Department - Urban Beautification Division Maintenance Items And Progress Report. Mr. Richart discussed this Agenda Item. With discussion, Mr. Richart said, "At the November Meeting we talked about me researching the possibility of putting planters on the gates on the walls. I spoke with Kip [Lockcuff, Director, Public WorkslUtility Department] about it and some other people and really the gates are not designed to carry that weight." Mr. Richart stated, "He [Mr. Lockcuff] suggested that if you want to consider it, painting the gates a Hunter Green or something that may match our fig vines more closely. I can bring in color samples." Further Discussion. Committee Member John Rickards stated, "I just quickly reviewed the report that you gave us and I looked at the Budget in Eastwood Turf [Eastwood Tuff Turf of Central Florida] - looks like it is our main landscaping, but I looked at the scores that we have given them and I wondered what kind of action we are taking." Furthermore, Committee Member Rickards stated, "When is that contract up with them?" Mr. Richart added, "That's going to be, I believe it is later this year, I do not have the exact date on me, but I can certainly let you know." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 13,2005 PAGE30F6 Mr. Richart said, "If we go out to bid on this, which we will have to, it will jump up in price." Mr. Richart continued, "If you want to do it sooner, we have a thirty (30) day clause, we can surely go out at any time and do that, so let me know." Chairman Patten said, "At this point, does anyone see a necessity to even discuss it further as far as going out to bid?" Vice Chairperson Louise Allen said, "I don't." Committee Member Dick Taylor said, "I don't either." Committee Member Rickards said, "No, I don't believe so either, but once again, I think it's something that we need to keep our eye on." There were no other comments made by the Committee Members. Mr. Richart stated, "And another option too is if someone wants to volunteer and meet with the company [and] with me - we can go over some of the things we expect to be improved on the job. That would be great too." Committee Member Rickards said, "I started to work on a presentation for the Committee here, specifically with the Oak Forest Wall, to make a comparison between what type of standards we want to see for that 'Wall'." Committee Member Rickards added, "So, maybe, Steve [Mr. Richart] you and I can work together and maybe make a recommendation to the Committee about what we think is best for us." Mr. Richart said, "That would be good. As a matter of fact, if you have some time to set up a Meeting, we can set a schedule and meet with Eastwood [Eastwood Tuff Turf of Central Florida] to walk the job and tell them where we are." Discussion. REGULAR 502. Public Works Department - Urban Beautification Division Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart discussed this Agenda Item. With discussion on the Project, Mr. Richart added, "In February, we will be receiving the bids and making a decision. I would like to bring them into you - and we can go over them. I would like that to be an 'Item' for next month." Chairman Patten stated, "For the benefit of Mr. John Rickards [Committee Member Rickards], when it comes to communicating outside of these Chambers, we - need to make sure that everything goes through Mr. Richart as far as any communications via e- mail, things of this nature in order to meet the Sunshine Law." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 13,2005 PAGE40F6 REGULAR 503. Public Works Department - Urban Beautification Division Discussion Of Planter Vines On The Wall- Maintenance Access Gates. This was discussed in Agenda Item "501". REGULAR 504. Public Works Department - Urban Beautification Division Discussion Of The Lorie Taylor Memorial Garden. Mr. Richart presented this Agenda Item. Mr. Richart said that he was in favor of Dick [Committee Member Taylor] going to get sponsorship for the memorial plaque. Mr. Richart added, "In any case, we will have to go to the Commission - whether it be volunteer or the sponsorship program. We will decide what we want to do; put our plan together, and put that into a Commission Packet and just bring it as a 'Regular' Agenda Item." Discussion. Chairman Patten stated, "From the standpoint of the repercussions and the procedure that would be involved when we were talking about having a volunteer type of work force _ one of the things that came to my mind is the liability on the part of the Oak Forest Community, if someone gets hurt; injured, what exactly is the procedure and the process to be sure that we are covered and also from the standpoint of doing a quality job." Chairman Patten asked, "Could you check - just to verify that for us?" Mr. Richart said, "Yes, I will verify that with Kip [Lockcuff], my Director." Committee Member Taylor said, "I will get the prices for you as quickly as I can - on the bronze plaque - is it your idea to do it on a piece of stone or rock?" Mr. Richart said, "You were going to get the business sponsors and it would depend on how much you can secure as far as funds for that." Discussion. REGULAR 505. Public Works Department - Urban Beautification Division Homeowner's Communication. Mr. Richart spoke regarding the hanging of the wreaths. Mr. Richart stated, "We need to do a little bit different thing on that next year with the Oak Forest Homeowners Association [HOA]." Mr. Richart further added, "Maybe we can be involved with them doing that next year. We are still having problems with the kids messing with the outlets and the lights." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 13,2005 PAGE50F6 REGULAR 506. Office Of The City Clerk ADD-ON Election Of Officers. Chairman Patten spoke regarding this Agenda Item. Chairman Patten said, "I open the floor to Nominations for the position of Chairperson." "I NOMINATE [CHAIRMAN] TERRY PATTEN." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. Tape l/Side B "I WOULD LIKE TO NOMINATE MR. BRIAN OLIVER [COMMITTEE MEMBER]." MOTION BY CHAIRMAN PATTEN. COMMITTEE MEMBER OLIVER DECLINED THE NOMINATION. CHAIRMAN PATTEN STATED, "I WILL ENTERTAIN A MOTION TO ELECT [CHAIRMAN] TERRY PATTEN BY PROCLAMATION OF THE BOARD." "I WILL MAKE THAT MOTION." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY VICE CHAIRPERSON ALLEN. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CHAIRMAN PATTEN STATED THAT HE WOULD ACCEPT NOMINATIONS FOR THE VICE CHAIR. "I NOMINATE [VICE CHAIRPERSON] LOUISE ALLEN." MOTION BY COMMITTEE MEMBER TAYLOR. VICE CHAIRPERSON ALLEN DECLINED THE NOMINATION. "I NOMINATE [COMMITTEE MEMBER] JOHN RICKARDS." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY VICE CHAIRPERSON ALLEN. DISCUSSION. CHAIRMAN PATTEN SAID TO COMMITTEE MEMBER RICKARDS, "DO YOU ACCEPT THAT NOMINATION?" COMMITTEE MEMBER RICKARDS REPLIED, "YES, I DO." CHAIRMAN PATTEN SAID, "DO WE HA VE ANY OTHER NOMINATIONS FOR VICE CHAIR? HEARING NONE, WE WILL CLOSE NOMINATIONS. AND ONCE AGAIN I WILL ACCEPT A MOTION TO INSTALL BY PROCLAMATION OF THE COMMITTEE." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUAR Y 13, 2005 PAGE 6 OF 6 "I MOVE THAT WE INSTALL BY PROCLAMATION OF THE COMMITTEE MR. RICKARDS [COMMITTEE MEMBER] AS VICE CHAIR." MOTION MADE BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. 600. REPORTS No Reports were given. FUTURE AGENDA ITEMS · Lorie Taylor Project. · Proposal on type of landscaping to be maintained by the City on the outside of the "Wall". ADJOURNMENT "I MAKE A MOTION WE ADJOURN." MOTION MADE BY COMMITTEE MEMBER ALLEN. SECONDED BY VICE CHAIRMAN RICKARDS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 7:55 p.m. RESPECTFULLY SUBMITTED: JOAN BROWN, DEPUTY CITY CLERK, AND ~' ' . /0,;(dWb?1J CA OLA. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the February 10, 2005 Oak Forest Wall and Beautification District Advisory Committee Meeting.