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HomeMy WebLinkAbout2004 11 11 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING NOVEMBER 11, 2004 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:02 p.m., Thursday, November 11, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, absent Committee Member Brian Oliver, present Committee Member Dick Taylor, present Committee Member Ted Zeiher, arrived at 7:03 p.m. Committee Member Brian Oliver led the Pledge of Allegiance. Chairman Patten noted, "Let the Record show that [Committee Member]. Ted Zeiher, is present." Committee Member Ted Zeiher arrived at 7:03 p.m. II. PUBLIC INPUT Ms. Sharon Tackaberry, 634 Cheoy Lee Circle, Winter Springs, Florida: suggested decorations for the entrances to the Oak Forest subdivision for the holidays. With discussion, Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department said "We should have the Poinsettias in by the end of next week." Chairman Patten stated, "I will entertain a Motion to give permission to the Homeowner's Association to go ahead and move forward with this under the conditions that it does not cause any damage to the wall as been described," CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER] 1,2004 PAGE20F6 "I WILL MAKE THE MOTION." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. III. CONSENT AGENDA CONSENT A. Approval Of The October 14, 2004 Regular Meeting Minutes. Regarding the Minutes of the last Meeting, Chairman Patten stated, "I will entertain a Motion to accept the Minutes as proposed." "I SO MOVE." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. IV. REGULAR AGENDA REGULAR A. Budget. Mr. Richart presented this Agenda Item and discussed the Budget with the Committee Members. Discussion, REGULAR B. Maintenance Items And Progress Report. Mr. Richart presented this Agenda Item. Discussion. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER II, 2004 PAGE 3 OF6 REGULAR C. Update On The Oak Forest Landscaping And Irrigation Expansion Project. This Agenda Item was not discussed. REGULAR D. Discussion Of The Property Damage Insurance Premium. Mr. Richart discussed this Agenda Item, With discussion on the Insurance rates, Mr. Richart said, "What I would suggest is every year we make it a point to reevaluate our needs and I think - this will be good for a year; whatever we decide today, but every year we need to make it a point, as this Board, to reevaluate all our needs - we should just make that a practice; then it won't slip through the cracks." "I WILL MAKE THE MOTION THAT WE KEEP THE PREMIUM AND THE COVERAGES WHICH YOU NOW HAVE IN PLACE." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. COMMITTEE MEMBER OLIVER STATED, "I JUST WANTED TO INCLUDE SOMEWHERE IN THE WRITING - THAT WE DO COME BACK AND LOOK AT IT ON A YEARLY BASIS AT LEAST, SO THAT - IT DOES NOT FALL - BY THE WAYSIDE." "I WILL AMEND THE MOTION TO INCLUDE THAT EACH SUBSEQUENT YEAR, WE REVIEW THE COSTS AND THE PREMIUM RATIO." AMENDMENT TO THE MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. VOTE ON THE AMENDMENT TO THE MOTION - WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. VOTE ON THE MAIN MOTION, AS AMENlDED. WiTH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER II, 2004 PAGE40F6 REGULAR E. Discussion Of The Lorie Taylor Memorial Garden. Committee Member Taylor presented this Agenda Item and discussion ensued on the related costs and possibly changing the bricks part of the project. Discussion. Mr. Richart stated, "We would do an 'Informational' [Agenda Item] to the Commission- it would not be any funds - from the City's Fund, It would be an 'Informational' [Agenda Item], just to let them know what is going on." Furthermore, Mr, Richart added, "We should probably look at that and clarify what we did," Discussion. Tape l/Side B With further discussion on what has been proposed for this project, Mr, Richart stated, "I will research the issue and bring it back to you." Chairman Patten stated, "Anything that we would discuss, would be a moot point because until we can research the Minutes and find out just exactly where we stand; I think that would be the wise thing to do - find out just exactly where it does stand in the Minutes because it seems as though we are not in agreement on what was done and how it was approached before. So I think at this point what we need to do is just simply Table it, and we will bring it up next Meeting. And between now and then I know Steve [Richart] will go ahead and research that. I will research it as well and by all means if anyone else wants to in order to be well informed for the discussion for next Meeting, by all means do so," Mr. Richart stated, "Absolutely," Chairman Patten further added, "Agenda Item 'IV E.' we are going to go ahead and Table that at the moment and pick it up next Meeting." REGULAR F. Homeowner's Communication. Chairman Patten mentioned the vines suggested for the Oak Forest Wall, and said to Mr. Richart, "I was wondering if you could find out what the feasibility is of having planters put on the gates. From the stand point of, my thinking is - having some vines or something on the gates; something that's going to help conceal the gates so that they are not quite an eye sore and standing out from the rest of the wall. CITY OF WINTER SPRlNGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 11,2004 PAGE 5 OF6 And I was thinking about how it might be a possibility to actually put some planters - have them welded or bolted or whatever would be necessary on the gates themselves; so that we could literally have the vines growing from the planters up the gate which is going to help to conceal the gate." Mr. Richart said, "That would have to go through our Public Works Superintendent, our Public Works Director, our Permitting Department - I don't know if the gates, as far as hanging the planters on them structurally, I don't know if they are designed to withhold additional weight." Mr. Richart added, "I would have to do a lot of research on that. I think the answer is going to be 'No' ," Additionally, Mr, Richart noted, "I will check into that for you." With further discussion, Mr, Richart remarked, "I'll be sure to let you know next Meeting," V. FUTURE AGENDA ITEMS Chairman Patten stated, "Any changes from what we have been covering this evening?" No comments were made. VI. REPORTS Committee Member Ted Zeiher stated, "I have a letter addressed to the Commissioner Sally McGinnis, the Oak Forest Wall and Beautification District Advisory Committee: This is to inform you that effective this date [November 11, 2004], I am submitting my resignation as a Committee Member of this Committee, Sincerely, Ted Zeiher." Chairman Patten said, "Have the record indicate that the Chairman did accept the Resignation Letter and we thank you for the time that you put on the Committee." Brief discussion on upcoming City Holiday Events, VII. ADJOURNMENT Chairman Patten stated, "I will entertain a Motion to Adjourn." "I SO MOVE." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 11,2004 PAGE60F6 Chairman Patten adjourned the Meeting at 8:01 p.m. RESPECTFULLY SUBMITTED BY: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK dtu;~ DEBBIE FRANKLIN DEPUTY CITY CLERK NOTE: These Minutes were approved at the January 13, 2005 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.