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Home My WebLink About2004 07 08 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 8, 2004 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:00 p.m" Thursday, July 8, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Brian Oliver, present Committee Member Ted Zeiher, present The Pledge of Allegiance was led by Chairman Patten. Chairman Patten read a statement to the Committee Members regarding Oak Forest Wall And Beautification District Advisory Committee. II. PUBLIC INPUT Ms. Joanne Krebs, 1002 Taproot Drive, Winter Springs, Florida: addressed the Committee regarding the email in the packet and other business. Mr. Albert Murro, 632 Cheoy Lee Circle, Winter Springs, Florida: spoke to the Committee Members regarding his concerns as a resident of Oak Forest. III. CONSENT AGENDA CONSENT A. Approval Of The June 10, 2004 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 8, 2004 PAGE20F5 IV. REGULAR AGENDA REGULAR A. Budget. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department presented the Budget Report to the Committee Members, Discussion. REGULAR B, Maintenance Items And Progress Report. Mr, Richart briefly discussed this Agenda Item. REGULAR C. Update On The Wall Expansion Project. Mr. Richart discussed this Agenda Item, Mr. Richart indicated that in order to purchase the Newby property, a survey is necessary to acquire the property, A quote of eight hundred dollars ($800.00) from B.J,M. and Associates is needed to do this project; the first of many steps, Mr. Richart said, "Next, once we would have that, we would also need to get an appraisal on the parcel. The total cost of this project - for acquiring the property - would be four to five thousand dollars ($4,000.00 - $5,000,00) after all the attorney's fees." Mr. Richart added, "What I would need from this Board [Committee] tonight is an approval for the expenditure of eight hundred dollars ($800,00) for B.J.M. and Associates." Discussion. Chairman Patten reiterated, "So, if I understand you [Vice Chairperson Allen] correctly, you are suggesting [that] the Wall Committee not be involved with the actual appraisal acquisition of the property, But - once all of that is taken care of, the actual property has changed hands and into the hands of the appropriate individuals [and] everything is all settled, then those individuals let us know as a Committee [Oak Forest Wall And Beautification District Advisory Committee] and as the 'Wall Committee', then we [Committee Members] will move forward with whatever is deemed necessary at that point and time, to erect the wall extension, Is that correct?" Vice Chairperson Allen said, "That is what I am saying," Chairman Patten stated, "Okay." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 8, 2004 PAGE30F5 Discussion. Mr, Kip Lockcuff, P.E" Public Works/Utility Department Director stated, "I think it would be appropriate - let the platting process go through, then the actual boundaries of Oak Forest would be extended, When that is done, then it would be appropriate to decide as a Committee [Oak Forest Wall And Beautification District Advisory Committee] whether you are interested in extending the wall or not." Mr. Lockcuff added, "There was no donation of County right-of-way." Mr. Lockcuff said, "The platting process is pretty close to being done." Lastly, Mr, Lockcuff stated, "This is not part of the platting process, Is everybody clear on that?" Further discussion ensued regarding extending the wall. Mr. Lockcuff said, "If you want to wait for the re-plat - if you [Committee Members] want to be very conservative and not spend any money until Oak Forest is re-platted - for sure." Vice Chairperson Allen said, "I think we [Committee Members] should wait until everything is finished before we make a decision." Discussion. Chairman Patten said, "At this time, are we as a Committee [Oak Forest Wall And Beautification District Advisory Committee] in agreement that we need to move forward with the wall- expansion of the wall?" Discussion ensued regarding the wall expansion. Tape I/Side B Much discussion. "I MOVE THAT WE GO AHEAD AND GIVE MR. RICHART THE AUTHORITY TO MOVE FORWARD WITH B.J.M. ASSOCIATES TO PREPARE AND DRAFT A SKETCH - DESCRIPTION WITH - THE METES AND BOUNDS OF THE DESCRIPTION OF THE PARCEL AT AN ESTIMATED COST OF EIGHT HUNDRED DOLLARS ($800.00)." MOTION BY CHAIRMAN PATTEN. MOTION DIED FOR LACK OF A SECOND. Discussion, Mr. Richart stated, "The capital money is already there, The capital dues will not go up as a result of that." Mr. Richart added, "Very minimum maintenance to this area, So, basically it is not going to raise your assessment to do this project." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 8, 2004 PAGE40F5 Discussion. Chairman Patten stated, "Discussion on the wall expansion. At this point - Table that." REGULAR D. Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart presented this Agenda Item. Discussion. Committee Member Brian Oliver spoke regarding adding additional information in the Oak Forest Newsletter to clarify that, "This is not for the wall, this is for the proposed upgrades," Further discussion ensued. Mr. Richart stated, "We [Staff] will also have this on our Website," Discussion, REGULAR E. Update On Refinishing Signs At The Oak Forest Entrances. Mr. Richart briefly discussed this Agenda item. REGULAR F. Discussion Of The Lorie Taylor Memorial Garden. Mr. Richart discussed this Agenda item, Discussion ensued, Ms, Krebs suggested a brick program with engraved names for contribution to the Memorial Garden. Chairman Patten said, "And you [Mr. Richart] are going to check into that?" Mr, Richart stated, "I wilL" Discussion, Mr. Richart added, "I will have it for the next Meeting. I will check - on what the procedure would be for doing this and what the City's involvement can be." CITY OF WINTER SPRlNGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JULY 8. 2004 PAGE50F5 REGULAR G. Homeowner's Communication. Chairman Patten spoke regarding the various questions pertaining to the wall expansion. V. FUTURE AGENDA ITEMS Chairman Patten addressed the Committee Members that the City Commission Meeting will be held on August 9th 2004 regarding "Input" for the "Public Hearing." VI. REPORTS Committee Member Oliver questioned the Committee due to the conflict of interest on the extension of the wall. Vice Chairperson Allen said, "I do not think you [Committee Member Oliver] should 'step down'. I think you [Committee Member Oliver] should just 'excuse yourself when that particular issue comes up for vote," Chairman Patten said, "I agree." Chairman Patten stated, "My personal opinion is, you [Committee Member Oliver] stay." VII. ADJOURNMENT "I MAKE A MOTION WE ADJOURN." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 8:28 p.m. NOTE: These Minutes were approved at the August 12, 2004 Oak Forest Wall and Beautification District Advisory Committee Meeting