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Home My WebLink About2004 06 10 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JUNE 10, 2004 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:45 p.m., Thursday, June 10, 2004 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Brian Oliver, present Committee Member Ted Zeiher, present The Pledge of Allegiance was led by Chairman Patten. Chairman Patten stated for the record that the Committee Members just attended a Budget Meeting. II. PUBLIC INPUT Ms. Joanne Krebs, 1002 Taproot Drive, Winter Springs, Florida: commented on the Oak Forest Wall and Beautification District Advisory Committee Budget and presenting the Budget information to the Oak Forest residents. Discussion ensued regarding methods of communicating Budget Meetings to the Oak Forest residents. Referring to the Oak Forest Homeowner's Association Newsletter, Vice Chairperson Louise Allen stated, "We [Oak Forest Wall and Beautification District Advisory Committee] need to have a separate page; have everybody's name; have everybody's email address; and advertise the Committee as a separate entity. We are not a part of this." Mr. Richart, Urban Beautification Coordinator, Public Works Department, asked Committee Member Ted Zeiher, "Is that space available to do that?" '~Y es," was Committee Member Zeiher's response, Mr. Richart added, "That would be a great idea." Chairman Patten stated, "What I will do - I will go ahead and have a template made up that we can go ahead and submit on a monthly basis." CITY OF WINTER SPRlNGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 10,2004 PAGE 2 OF6 III. CONSENT AGENDA CONSENT A. Approval Of The May 13, 2004 Regular Meeting Minutes. In reference to the correction to "Regular Agenda Item C", Committee Member Brian Oliver said, "Newby is the property that we are working on trying to get, but the actual easement - is the telephone easement we were talking about." Mr. Richart said, "Bell South," Chairman Patten said, "On page two under 'Item C' - it should actually be a 'Quit Claim Deed'." Chairman Patten added, "And just for the record - Mr. Richart, in [Agenda] 'Item B' - he [Mr, Richart] actually gave a very detailed [Agenda Item]. Mr. Richart said, "Thank you," "I MAKE A MOTION TO ACCEPT WITH THE CORRECTIONS." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED BY COMMITTEE MEMBER ZEIHER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. IV. REGULAR AGENDA REGULAR A. Budget. Mr. Richart discussed the Budget Report. Discussion, REGULAR B. Maintenance Items And Progress Report. Mr. Richart presented this Agenda Item. Discussion. REGULAR C. Update On The Wall Expansion Project. Mr, Richart presented this Agenda Item, CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 10,2004 PAGE30F6 Mr, Richart said, "I have sent him [Mr. Tim Newby] letters." Mr. Richart stated, "They [Newby] are willing to sell us the property, they want us to pay fair market value plus - any additional costs, legal fees, title fees, etcetera that would be associated with the property, Weare in the process now of obtaining an accurate legal description and sketch from a surveyor [B.J.M, and Associates] that is going to be another $1,000.00 (one thousand dollars) approximately to do that." Mr. Richart stated, "The Seminole County value on that property [Newby] is like $1,200.00 - $1,300.00 (twelve hundred - thirteen hundred dollars)," Discussion. REGULAR D. Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart discussed this Agenda Item. Discussion ensued regarding a memorandum from City Manager, Ronald W. McLemore detailing the portfolio for the new $80,000.00 (eighty thousand dollars) loan. Vice Chairperson Allen said, "Why don't we have a regular mortgage like we do on a house?" Mr. Richart said, "I can ask that question." Vice Chairperson Allen stated, "Would you please?" Mr. Richart added, "Give me an opportunity to find out and I will even, tomorrow. When I find out, I will email each of you [Committee Members]." Chairman Patten said, "If there was some way to lock it [loan rate] in and perhaps - it has to do with the higher interest rate that we would have to pay in order to lock it in for a longer term, maybe that is part of the formula. Maybe in order to get a thirty (30) year loan or seventeen (17) year loan whatever is required in order to pay it off, maybe the interest rate would be :...- six percent (6%) today." Chairman Patten added, "So, if you can check into that just to let us know, we would appreciate that." Mr. Richart said, "I will let you know." REGULAR E. Update On Refinishing Signs At The Oak Forest Entrances. Mr. Richart discussed this Agenda Item. Tape I/Side B Discussion, CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 10,2004 PAGE40F6 Chairman Patten said, "To bring Louise [Vice Chairperson Allen] up-to-date because of what was discussed at the last Meeting, we did talk about the - lettering, painting, and the lighting and - if I am not mistaken, we had decided - what we would do, is hold off on making any changes at all with the lighting until after the sign itself was painted and/or the lettering also, so we could see - exactly what the affect of the lighting is on the new paint. " Discussion ensued, "I MAKE A MOTION THAT WE PAINT THE BACKGROUND OF THE SIGNS BLACK." MOTION BY VICE CHAIRPERSON ALLEN. DISCUSSION. MOTION DIED FOR LACK OF A SECOND. Discussion. "I MAKE A MOTION THAT WE GO WITH 'BLACK EMERALD'." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. CHAIRMAN PATTEN STATED, "ALL THOSE IN FAVOR OF PAINTING ALL OF THE ENTRANCES, BUT NOT THE LETTERING, 'BLACK EMERALD', SAY 'AYE'." WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Further discussion ensued. Committee Member Zeiher said, "Eastwood is getting ready to change out those plants. Can they hold off until he is done painting?" Mr. Richart said, "Okay." REGULAR F. Update On Lighting At The Oak Forest Entrances. Mr. Richart briefly discussed this Agenda Item. Discussion, REGULAR G. Homeowner's Communication. Chairman Patten asked, "Has anyone heard anything further from Homeowners?" CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 10,2004 PAGE 5 OF 6 Mr. Richart said, "We [Staff] have a Website for Urban Beautification and at some point, I would like to have the Oak Forest Advisory Board information, as well as, the Tuscawilla [Lighting and Beautification District Advisory Committee] on my page so that we can give people an update of what we are doing, projects, that type of thing. That will be coming in the next few months," Committee Member Zeiher asked, "Has the City made any effort on expediting the postings of Minutes on the Website?" Mr. Richart said, "I think we have 2004 Minutes, That would have to go to the City Clerk's [Andrea Lorenzo-Iuaces] Office and they would have to respond to that." Mr. Richart said, "I will find out for you." V. FUTURE AGENDA ITEMS No discussion. VI. REPORTS Vice Chairperson Allen asked about filling the vacancy on the Committee, Mr. Richart stated, "I was told one would be appointed soon," Chairman Patten said, "I want to thank Joanne Krebs for attending. The input that she has given, not only this Meeting, but in past Meetings as well, she has always been very well informed. And when she comes to the - Table, when she comes to the Meetings, she is always enlightening." Ms. Krebs said, "Thank you." VII. ADJOURNMENT "I WILL MAKE A MOTION TO ADJOURN AT 8:51 [P.M.]." MOTION BY COMMITTEE MEMBER ZEIHER. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 8:51 p,m. RESPECTFULLY SUBMITTED BY: y NOTE: These Minutes were approved at the Committee Meeting CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 10,2004 PAGE60F6 ,2004 Oak Forest Wall and Beautification District Advisory