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Home My WebLink About2004 05 13 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTiFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MAY 13,2004 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:05 p,m., Thursday, May 13, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, absent Committee Member Brian Oliver, present Committee Member Ted Zeiher, present The Pledge of Allegiance was led by Chairman Terry Patten. II. PUBLIC INPUT No one spoke. III. CONSENT AGENDA CONSENT A. Approval Of The April 8, 2004 Regular Meeting Minutes. "I MAKE A MOTION [TO] APPROVE THE MINUTES." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED BY COMMITTEE MEMBER ZEIHER. DISCUSSION. WITH THE CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MA Y 13,2004 PAGE20FS IV. REGULAR AGENDA REGULAR A. Budget. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department discussed the Budget Report. Chairman Patten stated, "I wanted to express my appreciation to Committee Member - Committee Member Zeiher for his extra work in working with the gentlemen with the lighting." With further discussion on the lighting issue, Chairman Patten stated, "I hope that everyone has had an opportunity to check it out there - at the Trotwood entrance, on the left hand side as you are entering into Oak Forest - as we were corresponding in the email, that there is no charge for that..." Mr. Richart interjected, ".. . Absolutley.. ." Chairman Patten continued, "The lighting expert is going - to work with us..." Mr. Richart added, ".. .Right." Chairman Patten then said in regards to that lighting issue and what had been agreed to by both parties that "That is something that I recommend to be in writing, so that it is not just a handshake." Chairman Patten added, "I do appreciate you [Mr. Richart] bringing it to my attention in an email form." Mr. Richart stated, "Thank you." REGULAR B. Maintenance Items And Progress Report. Mr. Richart discussed this Agenda Item. REGULAR C. Update On The Wall Expansion Project. Mr. Richart stated that at the last Meeting, Committee Member Louise Allen asked two (2) questions regarding the wall expansion. The first question, "Would the City participate in the purchase of the [Todd] Newby property and that answer is 'No'." Mr. Richart spoke to Ronald W. McLemore, City Manager and he said, "That would be the sole financial responsibility of the District." Lastly, Mr. Richart said, "The second question was she [Committee Member Allen] - that Ron [McLemore] had talked about condemning the property to acquire it and that is possible. You can do it by Quit Claim Deed or a Formal Hearing Process. Apparently, that is going to be pretty costly to do. We can do it. My recommendation right now is let us work with [Todd] Newby and see if we can get it to happen that way." Mr. Richart added, "Another few weeks and - we will need to try to contact him again and I have a copy of correspondence - that I wrote to him [Todd Newby]." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MA Y 13,2004 PAGE 3 OF 5 Committee Member Oliver asked, "I think there is one easement left - telephone easement." Committee Member Oliver added, "Is the City going to try to see if they can get them [Bell South] to vacate that?" Mr. Richart stated, "Yes, we are working on that issue." Mr. Richart added, "I will bring you an update on that next Meeting." REGULAR D. Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart presented this Agenda Item. Discussion. REGULAR E. Update On Lighting At The Oak Forest Entrances. Mr. Richart presented this Agenda Item. Discussion ensued regarding email. Chairman Patten asked, "Would - the Painter be willing to do it in two (2) phases to paint the background [and] give us an opportunity to see - how the lettering - shows up after the background is painted and then if it is still not quite the way we want it then do the lettering?" Mr. Richart stated, "I am sure he could. The way he quoted the price was to either do the background or do both so -.: there may be a little extra charge to come back out." Mr. Richart added, "I can ask that question." Further discussion ensued. Mr. Richart spoke regarding top of the line paint, "I can bring you the documentation." Chairman Patten stated, "What I am going to recommend as the Chairperson is that because Louise [Committee Member Allen] is not here and because she has been so instrumental, I am going to suggest we not make any type of an actual decision tonight until Louise [Committee Member Allen] is here, if the other Committee Members are in favor of that." Chairman Patten added, "In the meantime, if you [Mr. Richart] could let me know because I know I would personally - like to see some of these other communities you mentioned in Longwood that have the hunter green and the gold so that I could see what - actually - look like." Mr. Richart said, "What I could do even better yet if you like, we can go there or - actually - I have photos of them already that I could put into a presentation." Chairman Patten stated, "Personally, I would like to visit." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MA Y 13, 2004 PAGE 4 OF 5 Committee Member Zeiher asked, "If you could get a paint sample of the hunter green." Mr. Richart stated, "I could do that." Mr. Richart added, "I could also get the warranty statement." Committee Member Zeiher said, "Get the black and hunter green where you could at least put them side by side." Mr. Richmi stated, "Okay." Chairman Patten stated, "Just to make sure we do that - [for] clarification, what we are going to do for the lighting is wait until after we have decided - and had the signs painted and then we will be able to revisit the lighting to see how the lighting affects the new paint. Correct?" Committee Member Zeiher said, "Yes." Chairman Patten said, "Okay, I just want it on record here so that we [Committee Members] can make sure everyone understands. " REGULAR F. Homeowner's Communication. Committee Member Zeiher remarked about an email he received on April 12, 2004 from Mr. Roger Bird who is an Oak Forest resident. Discussion. Chairman Patten asked, "When we get correspondences like this, would it be more appropriate to defer those to respond to the individual and defer those to you - [Mr. Richart] to answer?" Mr. Richart stated, "Absolutely. If you have anything come over the website. I think that is a great tool and you [Committee Member] can send it to me and then I would send my answer and everything to everybody on the Chair [Committee] here." Committee Member Zeiher said, "All right, I will just forward this one on to you then." Tape l/Side B V. FUTURE AGENDA ITEMS Mr. Richart suggested "Painting and Lighting at the Oak Forest Entrances" for the next Agenda. Chairman Patten commented on filling the Oak Forest Wall and Beautification District Advisory Committee vacancy. VI. REPORTS No discussion. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MAY 13,2004 PAGE 5 OF 5 VII. ADJOURNMENT "I WILL MAKE A MOTION." MOTION BY COMMITTEE MEMBER ZEIHER. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH THE CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 7:52 p.m. RESPECTFULLY SUBMITTED BY: ~ L.BROWN TY CITY CLERK NOTE, Th~, M;"",~ "" 'pprn,," "'hr /0 . Committee Meeting ,/ ,2004 Oak Forest Wall and Beautification District Advisory