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HomeMy WebLinkAbout2004 04 08 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 8, 2004 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:03 p.m., Thursday, April 8, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Brian Oliver, present Committee Member Lorie Taylor, absent Committee Member Ted Zeiher, present The Pledge of Allegiance was led by Chairman Patten. .:..:. AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM WAS DISCUSSED PRIOR TO PUBLIC INPUT, AS DOCUMENTED. .:..:. III. CONSENT AGENDA CONSENT A. Approval Of The March 11,2004 Regular Meeting Minutes. COMMITTEE MEMBER TED ZEIHER SAID, "THE OPENING PARAGRAPH ON PAGE TWO (2), - AFTER THE MOTION TO ACCEPTING THE MINUTES ON OTHER COMMITTEE MATTERS, COMMITTEE MEMBER, AND IT SAYS, 'TED ZEIHER READ A LETTER HE RECEIVED FROM THE CITY - MANAGER'. IT WAS BRIAN OLIVER THAT READ THAT LETTER." "I MOVE WE ACCEPT THE MINUTES WITH THE CHANGE." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER ZEIHER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 8,2004 PAGE20F6 Chairman Patten opens a letter that was given to him from Dick Taylor, Committee Member Lorie Taylor's husband. II. PUBLIC INPUT Chairman Patten opened the "Public Input" portion of this Agenda Item. Ms. Sharon Tackaberry, 634 Cheoy Lee Circle, Winter Springs, Florida 32708: addressed the Committee regarding the Oak Forest wall extension. There was no other Public Input. Chairman Patten asked Mr, Steven Richart, Urban Beautification Coordinator, Public Works Department, ifhe had researched information regarding the Newby property. Mr. Richart responded, "I am working with Mr. [Todd] Newby now - to try to see if he is going to - let us get that property," Furthermore, Mr.' Richart stated, "From what he recalls - in his [Mr. Newby] memory, the land was not very valuable to him. Maybe it is an issue that he may just let us pay his fees to do the transfer." Mr. Richart stated, "The Board [Committee] really should vote to have me pursue this. I actually did this on my own, but the Board [Committee] should actually vote to - have me pursue this and come back with - the deal, if there is one." Chairman Patten stated, "Now, I thought at the last Meeting, we had voted to have you go ahead and find out additional information and get up to speed on it." Mr. Richart said, "That was mentioned, I am not sure if that was a vote or not - but that was mentioned, and that is why I pursued it." Chairman Patten said, "I would entertain a Motion at this point that we - give Mr. Richart the authority to officially check into, follow-up, find out whatever information [is] necessary so that it can be official rather than just him [Mr, Richart] doing it on his own." Discussion, Chairman Patten restated, "I will entertain a - Motion to give Mr. Richart the support of the Committee to pursue and find out - without the authority to make any decision, of course." "I WILL MAKE THE MOTION TO ALLOW THAT." MOTION BY COMMITTEE MEMBER ZEIHER. SECONDED BY VICE CHAIRPERSON ALLEN. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 8, 2004 PAGE 3 OF6 Discussion. IV. REGULAR AGENDA REGULAR A. Budget. Mr. Richart discussed the Budget Report. Vice Chairperson Allen inquired about the property to extend the wall on Cheoy Lee Circle and asked Mr. Richart, "Well, I just feel if we are spending Fifteen Thousand [Dollars] ($15,000,00) to extend the wall - there should be a little help coming from . somewhere on that little piece of property." Mr, Richart asked Vice Chairperson Allen, "Would you like me to inquire about that?" Vice Chairperson Allen said, "Yes, I would, and possibly check with the Cheoy Lee Circle - homeowners there to see if they are willing to go a portion." Mr. Richart said, "I will check with Ron [McLemore, City Manager]." Discussion. With further discussion regarding the property, Committee Member Oliver stated, "I am the homeowner that owns all the way out to the wall right now and the wall takes up - three (3) or four (4) feet. I mean if it was like donating land - if we did not need the Newby property - I could donate four feet (4') or whatever times sixty feet (60')." Mr. Richart said, "I think we need to pursue with Mr. Newby and see where he is at." With further discussion, Mr. Richart stated, "I do not see any indication that the City would fund any part of that purchase." In addition, Mr. Richart indicated, "But I will - verify that." Vice Chairperson Allen inquired about condemnation of the property as mentioned by Ron [McLemore]. Mr. Richart said, "Let me get clarification on that because I did not hear that at all about condemnation so let me find out what he meant. It would be funds in the letter he [Manager McLemore] alludes to - either the Budget for this District - or personal funds and - I have to see what he meant by all that." REGULAR B. Maintenance Items And Progress Report. Mr. Richart presented this Agenda Item, Chairman Patten stated for the record that he was climbing into the flower beds to see the signage at Tuscawilla, but was careful not to step on anything. CITY OF WINTER SPRINGS MINUTES OAK I?OREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRlL 8, 2004 PAGE40F6 Tape lISide B In regard to the positioning of the lighting and wattage, Chairman Patten said to Mr. Richart, "What we proposed - you are going to meet with the lighting technician." Mr. Richart replied, "And that is Lightscapes [Outdoor Lighting Systems, Inc.], Steve Piermont. What I can do for you is call him [Steve Piennont] Monday and set up the meeting and then I will call Ted [Committee Member Zeiher]." REGULAR C. Dedication of Landscape Project for Lorie Taylor. Mr, Richart presented this Agenda Item, Mr. Richart discussed the "Dedication" and "Landscaping Project" for Committee Member Lori Taylor. Mr. Richart said, "We have informed the [City] Commission about what we intend to do which I gave you last month - next time it will be as an 'Agenda Item' for approval to do the proj ect." Chairman Patten suggested that a letter be sent to Committee Member Taylor from the Oak Forest Wall and Beautification District Advisory Committee to let her know of the "Dedication", REGULAR D. Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart discussed this Agenda Item. Mr. Richart remarked that he is waiting for a conference call from Skip Burnside, the Representative from GSG [Government Services Group], to finalize the figures for the revised maintenance rates. Lastly, Mr, Richart reported that Arbor Day is May 1 [2004] at the Town Center from 10:00 a,m. until 1 :00 p,m. In summary, Chairman Patten stated that he will write the "Dedication" letter to Committee Member Taylor on behalf of the Oak Forest Wall and Beautification District Advisory Committee. Chairman Patten asked that each Committee Member assist him with the letter by emailingtheirsentiments.Mr. Richart said, "Actually, you [Committee Members] would need to email those to me individually." CITY OF WINTER SPRINGS MINUTES OAK IIOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 8.2004 PAGE50F6 REGULAR E. Homeowner's Communication. Mr. Richart discussed this Agenda Item. Chairman Patten said, "I have a letter here from - Committee Member Taylor and I will read it as she typed it here. It is on stationary from Lorene Taylor dated April 4, 2004." Chairman Patten reads the letter of resignation from Committee Member Taylor from the Oak Forest Wall And Beautification District Advisory Committee. Chairman Patten then stated, "It is with - a bit of solemnest and regret that I have to accept this, especially under the conditions and Lone [Committee Member Taylor] has been a - stalwart individual in the construction and moving forward of the 'Wall' and everything pertaining to it. Her contributions are definitely appreciated by all," V. FUTURE AGENDA ITEMS No discussion. VI. REPORTS Committee Member Zeiher inquired about filling the vacancy on the Oak Forest Wall And Beautification District Advisory Committee. VII. ADJOURNMENT "MOTION TO ADJOURN." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED BY VICE CHAIRPERSON ALLEN. DISCUSSION. WITH THE CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 8:28 p.m, RESPECTFULLY SUBMITTED BY: AN L. BROWN SSIST ANT TO THE CITY CLERK CITY OF WINTER SPRlNGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 8, 2004 PAGE60F6 NOTE: These Minutes were approved at the May 13,2004 Oak Forest Wall and Beautification District Advisory Committee Meeting.