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HomeMy WebLinkAbout2004 03 11 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MARCH 11, 2004 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:09 p.m., Thursday, March 11, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708), Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Brian Oliver, present Committee Member Lorie Taylor, absent Committee Member Ted Zeiher, present The Pledge of Allegiance was led by Chairman Terry Patten. Chairman Patten spoke regarding getting a card to send to Committee Member Lorie Taylor as well as planting a special tree in her honor. Chairman Patten suggested this issue be further discussed. II. PUBLIC INPUT No one spoke. III. CONSENT AGENDA CONSENT A. Approval Of The February 12, 2004 Regular Meeting Minutes. "I MOVE THAT WE APPROVE THE l\HNUTES." MOTION BY VICE CHAIRPERSON ALLEN. CHAIRMAN PATTEN NOTED A SPELLING CORRECTION ON COMMITTEE MEMBER TED ZEIHER'S NAME. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MARCH I I, 2004 PAGE20F6 "I MAKE A MOTION THAT WE ACCEPT THE l\1INUTES." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER ZEIHER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. On other Committee matters, Committee Member Brian Oliver read a letter he received from the City Manager [Ronald W. McLemore] regarding the "Newby" property. Discussion ensued regarding acquiring land so the wall can be extended. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department said, "I received the letter. I am not so sure the reasoning behind it, and I could not really speak to that, but I can come back to you with it." Further discussion ensued. Mr. Richart added, "We had set aside the money for the extension of the wall. I have not heard that the Board [Committee] has authorized the City or asked the City to pursue acquiring that property since I have been here. It may have happened before me, but I have no record of that. So, I imagine - what he [Manager McLemore] says is correct. You could pursue that and we could budget for that next year. But, our budgeting is pretty much done now for '05 [2005]." Vice Chairperson Louise Allen asked, "Have we budgeted for the wall extension?" Mr. Richart answered, "Yes. The Fifteen Thousand [Dollars] ($15,000.00) is there." However, Mr. Richart stated, "We have not budgeted to purchase that [property]." With further discussion, Vice Chairperson Louise Allen said, "I was not under the impression we were going to have to purchase it [Newby property]." Mr. Richart replied, "I wasn't either, and in fact, I remember that Mr. Tackaberry saying that they [Committee Members] were trying to get the owner to donate it [Newby property] for that purpose." In closing, Mr. Richart indicated, "I will clarify that for you by next Meeting." Vice Chairperson Allen stated, "We have the money set aside to complete the wall?" Mr. Richart said, "We do," Vice Chairperson Allen asked, "The hold up is this little piece of property?" Mr. Richart said, "That is the only hold up." With further discussion, Vice Chairperson Allen said, "So who would be responsible for approaching him you, Steve [Richart]?" Mr. Richart said, "I would be glad to do it. If you - so desire to have me do that. I would also like to contact Mike Tackaberry to see- what I thought I heard is correct and see where he was with it." Chairman Patten indicated, "If you could go ahead and contact him [Mr. Tackaberry]. Would you be contacting by email and the reason I ask is if you could copy us?" Mr. Richart said, "Sure." Discussion. Vice Chairperson Allen added, "You need to get that done before we do any landscaping anyway, don't you?" Mr. Richart answered, "No, not at all. We can add that very easily. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MARCH I I, 2004 PAGE30F6 It is such a short distance." Chairman Patten asked Mr. Richart, "If you would follow up on that and - copy us so that we will be able to keep informed as well." Mr. Richart said, "Thank you." IV. REGULAR AGENDA REGULAR A. Budget. Mr. Richart discussed the 191 Oak Forest Maintenance Budget [2004] with the Committee Members, Further discussion continued on the Budget. REGULAR B. Maintenance Items And Progress Report. Mr. Richart gave a brief report on this Agenda Item. Discussion. Mr. Richart stated that he was asked at the last Meeting to find out when the Eastwood [Tuff Turf] contract was up. He said, "That is the end of April, 2004, That will be their one year," Mr, Richart finished by stating, "We can renew them if we are happy," Additionally, Mr, Richart discussed the requests for information on the original Assessment. Discussion. Vice Chairperson Allen asked Mr. Richart, "Are you going to continue on with the same landscape - Eastwood [Tuff Turf]?" Mr. Richart responded, "That is up to you [Committee Members]. We have a few months to figure that out. It is not my choice; it is yours to advise me to do that. I think we probably could. I would like to see some improvement in their service." Discussion ensued regarding Eastwood Tuff Turf. Committee Member Zeiher asked, "If we were to renew the contract, which is, you said is in April, twelve (12) months - the contract is for, and then if all of a sudden they started not complying with your wishes," Mr. Richart said, "If they are not doing their job, we can terminate immediately," In closing, Mr. Richart added, "If that is your [Committee Members'] opinion, we will go ahead and renew them as long as they perform." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MARCH 11,2004 PAGE40F6 REGULAR C. Disposal Of Old Entrance Lighting. Mr. Richart briefly addressed this Agenda Item. "I MAKE A MOTION THAT WE HOLD ON TO THEM [LIGHTING)." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR D. Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart introduced this Agenda Item. Discussion. Vice Chairperson Allen said, "He [Manager McLemore] did a good job of explaining everything and that is what we needed - to tell us this." Mr. Richart responded, "He enlightened me so much - just good that he came." With further discussion, Mr. Richart spoke regarding maintenance issues and providing additional landscaping and irrigation. Tape I/Side B Discussion continued regarding the landscape and irrigation issues. Vice Chairperson Allen asked Mr. Richart, "Would it be appropriate to dedicate this landscaping - to Lorie [Committee Member Taylor] since she was all involved in it? Rather than just plant a tree or something?" Mr. Richart responded, "It might." Vice Chairperson Allen added, "Maybe dedicate the entire project to Lorie [Committee Member Taylor]." Mr. Richart agreed by saying, "I think that will be great." Additionally, Chairman Patten suggested that, "We may want to approach Mayor Bush and have a formal type of presentation made by the Mayor because - it is something that the City has been involved in quite heavily as well." Mr. Richart responded by stating, "When we do our budgets, we can - put that into our 'Informational' and - that is what we would like to have done." Also, Mr, Richart volunteered, "Let me tomorrow, get with - make sure it is okay; and then I could send out an email to you [Committee Members]." Discussion ensued regarding locating a site to place a recognition plaque for Committee Member Taylor. Discussion. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MARCH 1 I, 2004 PAGE 5 OF 6 Discussion ensued regarding improving the signage, Mr. Richart indicated, "If you would like, I can get quotes to do the painting." In addition, Mr. Richart added, "I can come back with pricing and - a concept." In summary, Mr. Richart stated, "Let me find out what they [signage companies] have available - by next Meeting - and then we can see what we want to do," Further discussion. REGULAR E. Homeowner's Communication. . Committee Member Zeiher stated, "We now have our own section on the [Oak Forest Community] website - for the wall and I included the picture that Steve [Richart] sent me on the proposed landscape plans." For more information, Committee Member Zeiher stated, "I also wrote a small article for the newsletter to tell people that we are now trying to - get information out to them." Chairman Patten asked, "What is that web address?" Committee Member Zeiher responded, "oakforesthoa.com." Vice Chairperson Allen asked, "Any capitals?" Committee Member Zeiher indicated, "No." V. FUTURE AGENDA ITEMS Vice Chairperson Allen commented, "He [Mr. Richart] is going to find out about the dedicating of - the landscaping to Lorie [Committee Member Taylor]." Mr. Richart stated, "I will email that to you ahead oftime," Committee Member Brian Oliver asked Mr. Richart, "And you were going to find out - contact [Mr.] Newby and see how we can advance from there," Mr. Richart remarked, "I will just give you a report on that." Chairman Patten said, "We can eliminate the disposal of the old lighting." VI. REPORTS Discussion ensued regarding Arbor Day on May 1, 2004 at the Winter Springs Town Center. Mr. Richart asked, "If we could - put it on the Oak Forest Website?" Discussion, CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MARCH I 1,2004 PAGE60F6 VII. ADJOURNMENT "I MAKE A MOTION. LET US ADJOURN." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED. DISCUSSION. WITH THE CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 8: 14 p.m, RESPECTFULLY SUBMITTED BY: AN L. BROWN SSIST ANT TO THE CITY CLERK NOTE: These Minutes were approved at the~ ~ Committee Meeting. ,2004 Oak Forest Wall and Beautification District Advisory