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HomeMy WebLinkAbout2004 02 12 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING FEBRUARY 12,2004 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:08 p.m., Thursday, February 12, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Brian Oliver, present Committee Member Lorie Taylor, present Committee Member Ted Zeiher, present The Pledge of Allegiance was led by Chairman Terry Patten. .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM W AS DISCUSSED PRIOR TO PUBLIC INPUT, AS DOCUMENTED. .:..:. IV. REGULAR AGENDA REGULAR C. Oak Forest Wall And Beautification District Advisory Committee Function. City Manager Ronald W. McLemore gave a presentation to Members of the Committee on their role and responsibilities. Discussion Tape I/Side B CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 12,2004 PAGE 2 OF 7 Manager McLemore continued with his presentation followed by further discussion with Members of the Committee, Manager McLemore departed the Meeting at 8: 12 p. m. II. PUBLIC INPUT Ms. Joanne Krebs, 1002 Taproot Drive, Winter Springs, Florida: addressed the Committee regarding an email she mentioned at the January Meeting. III. CONSENT AGENDA CONSENT A. Approval Of The January 8, 2004 Regular Meeting Minutes. Vice Chairperson Louise Allen remarked about a document provided by Mr. Marshall Allen at the January Meeting. Chairman Patten mentioned for the record that Committee Member Ted Zeiher did not receive the Agenda packet for this evening." Discussion. REGARDING APPROV AL OF THE MINUTES, CHAIRMAN PATTEN STATED, "I WILL ENTERTAIN A MOTION TO ACCEPT THE MINUTES." Committee Member Lorie Taylor said, "I ordered tapes of last month's Meeting and I received those and - but it took two (2) nights before this Meting for me to get the Minutes and I think we should get them sooner. There is no way I can compare Minutes or anything like that to the tape." Chairman Patten asked the City Clerk, Andrea Lorenzo-Luaces to explain the procedures relating to the Minutes, "I MAKE A MOTION TO ACCEPT." MOTION BY COMMITTEE MEMBER ZEIHER. SECONDED BY VICE CHAIRPERSON ALLEN." DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRlNGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 12,2004 PAGE 3 OF 7 IV. REGULAR AGENDA REGULAR A. Budget Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department discussed the Y ear- To-Date "Maintenance Budget Report for 2004-05" with the Committee Members. Discussion continued on the Budget. Committee Member Taylor departed the Meeting at 8:44 p.m. Mr. Richart asked the Committee Members to approve the Budget for 2004-2005 and asked Committee Members to consider and approve the proposed budget. "I MAKE A MOTION THAT WE APPROVE BOTH BUDGETS". MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. CHAIRMAN PATTEN SAID TO MR. RICHART, "I AM IN FAVOR OF APPROVING IT WITH THE UNDERSTANDING THA T YOU WILL GO AHEAD AND CHECK JUST TO MAKE SURE ON THAT THE ONE ITEM, ACCOUNT NUMBER 65000 THAT IT WAS SIMPLY AN ERROR IN THE WAY THE NUMBERS WERE ENTERED - AND THAT THEY ARE WILLING TO ACTUALLY AMOUNT TO WHAT YOU HAD MENTIONED - NINETY FIVE THOUSAND TWO HUNDRED DOLLARS ($95,200.00.)" CHAIRMAN PATTEN ASKED THE COMMITTEE MEMBERS, "ALL THOSE IN FAVOR?" COMMITTEE MEMBER ZEiHER SPOKE FOR THE RECORD. CHAIRMAN PATTEN ADDED, "LET THE RECORD SHOW THAT ONE COMMITTEE MEMBER HAD TO LEAVE EARLY." BRIEF DISCUSSION FOLLOWED AND CHAIRMAN PATTEN SPOKE FOR THE RECORD ON A POINT OF ORDER ABOUT ABSTAINING. COMMITTEE MEMBER ZEIHER THEN STATED, "I WILL VOTE AGAINST IT." CHAIRMAN PATTEN THEN SAID, "LET THE RECORD SHOW THAT - COMMITTEE MEMBER - ZEIHER HAS VOTED AGAINST IT. HOWEVER, HAVING A QUORUM AND THE MAJORITY OF THREE (3) HAVE VOTED IN FAVOR OF IT - IT DOES CARRY." MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 12, 2004 PAGE40F7 REGULAR B. Update From Staff - Maintenance Mr. Richart explained that at the "Last Meeting, you [Committee] gave the authorization to go ahead with the lighting conversion at our entrances" and added that this should be completed as of tonight. Mr. Richart added, "We have a very flat green - dingy sign with the bright gold lettering and at any rate what we were having a problem with was a wash - the green was absorbing light and the gold was reflecting, so it was still an issue, so we went back and forth with different styles and last night I chose the one that was at Winter Springs [Boulevard]. We had different lights at each entrance and the one that was at Winter Springs Boulevard was actually the best looking. So I said go ahead and let's use all those, so I haven't seen it tonight but it is supposed to be done," Furthermore, Mr. Richart pointed out his concern was "They were a little high, and I don't know if that is going to be a problem." With discussion, Mr. Richart suggested that the Committee "In the next couple of days - individually look at them [lights] and either call me or email me. Give me your consensus as an individual on what you think." Mr. Richart added, "I definitely want to try to - make everybody happy." Discussion. Mr. Richart suggested that if the [Committee] Members cannot decide individually, then perhaps the Committee may wish to consider a site visit at an upcoming Meeting to look at the entrances as a group." Mr. Richart offered that "If we did anything, we paint it with - a hunter green or a black satin finish, and then see where we went from there." Vice Chairperson Allen spoke of her preference which was "For the black." Committee Member Zeiher asked, "What do we do with the existing lighting or old lighting that came out of there?" Mr. Richart said, "We can put them in storage and just keep them - we could sell them if we could find a buyer." Chairman Patten asked Mr. Richart, "Do you know of any outlet or any place where we could put them on a second market?" Mr. Richart responded that you could "Vote and authorize me to - try to sell . them." Chairman Patten said, "Let's think about that and readdress the issue next Meeting." Committee Member Zeiher suggested, "Put an ad in the Newsletter." Discussion ensued on the landscape proposal from "Eastwood Tuff Turf of Central Florida, Inc." "I MAKE A MOTION THAT WE REPLACE THEM." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER OLIVER. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 12,2004 PAGE 5 OF 7 Mr. Richart discussed exterior cleaning of the wall by "Terra Clean" and said, "At some point the maintenance of the wall needs to be done." Mr. Richart suggested that the Committee Members consider this project. Mr. Richart said, "Maybe next Meeting we can talk more about it and decide if we want to pursue 'Terra Clean'." Chairman Patton said, "My suggestion that we go ahead and Table it for this Meeting, and put it on the Agenda for next time." Tape 2/Side B With further discussion on the possible renewal of "Eastwood Tuff Turf of Central Florida, Inc.", Vice Chairperson Allen asked, "When are they up for renewal?" Mr. Richart replied, "In a few months - I could let you know next Meeting." REGULAR D. Oak Forest Landscaping And Irrigation Expansion Project. This Agenda Item was not discussed. REGULAR E. Homeowner's Communication. Committee Member Zeiher remarked about communicating with Oak Forest residents. Chairman Patten stated, "I started just this past month - for the newsletter, putting something in, in an attempt to try to keep people a little bit more aware of what is going on and to in some way encourage them to come to the Meetings to have personal input and that was why for those of you who did read that, I did try to put in the fact that they are welcome and encouraged to come and also have input, and just be aware of the fact that they are going to be asked to limit their comments to three (3) minlltes." Chairman Patten said to Committee Member Zeiher, would you "Like to step up and volunteer to act as a liaison?" Discussion ensued on forwarding infonnation to the residents of the community. Chairman Patten asked Mr. Richart, "Y ou haq some renderings that you did - superimposed - to show what it would look like?" Mr. Richart asked Committee Member Zeiher "Could we put that on the website?" Committee Member Zeiher responded, "Sure can." Mr. Richart suggested that this be noted in their community Newsletter. Chairman Patten mentioned the upcoming March 23rd, 2004 Sunshine Law Seminar being hosted by the City Commission. Chairman Patten said, "I would strongly encourage all of us to take part in that - because we do represent a community." Chairman Patten added, "I am going to encourage everyone to be in attendance." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 12,2004 PAGE60F7 As to a previous vote made earlier this evening, Chairman Patten, said, "We had a vote and it was not carried unanimously and yet during the period where we had discussion, there was no discussion that would bring forth any reason why a unanimous vote should not be carried. And I would just encourage everyone that if there is some reason that you do not feel comfortable on voting on something or if you feel that you have to vote against an item that is on the Table, I would encourage everyone - to be open and discuss it because if you know something that we don't, I want to encourage all of us to go ahead and share what we know so that it might shed light on the issue that would sway our vote to go ahead and oppose it as well. So the purpose of having a Motion and a Second and then the discussion, is so that we can bring it to light anything that might have an influence on those that are voting on this issue." Chairman Patten added, "If you are not in favor of voting for an item or an issue - if you can share with the - Committee why it is that you are not in favor of that, I would greatly appreciate that." V. FUTURE AGENDA ITEMS No discussion. VI. REPORTS Vice Chairperson Allen stated, "I am sure this must have been a mistake, but according to the - Oak Forest Newsletter - it has Wall and Beautification Committee Chairperson as Ted Zeiher." Vice Chairperson Allen suggested, "I think that should be changed and then just have the entire Committee listed in one spot." Committee Member Zeiher said, "We can do that." VII. ADJOURNMENT Chairman Patten stated, "I will entertain a Motion to Adjourn." "I MAKE A MOTION WE ADJOURN." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER ZEIHER. DISCUSSION. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 12,2004 PAGE70F7 Chairman Patten adjourned the Meeting at approximately 9:44 p.m. RESPECTFULLY SUBMITTED BY: ANDREA LORENZO-LUACES, CMC CITY CLERK AND .]I ~N 1. BROWN SSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the Advisory Committee Meeting. 3/11/04 , 2004 Oak Forest Wall and Beautification District