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HomeMy WebLinkAbout2003 12 11 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING DECEMBER 11, 2003 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting to order at 7:00 p.m., Thursday, December 11, 2003 in the Commission Chambers of the Municipal Building (City Hall, . 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Lorie Taylor, present Committee Member Brian Oliver, absent Chairman Patten led the Pledge of Allegiance. II. REGULAR REGULAR A. Budget. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department, presented the "Budget Report" for the Committee Members. Discussion ensued on funds in debt service. Vice Chairperson Louise Allen spoke for the record on past projects and funds. Chairman Terry Patten stated, "What we may want to do is go ahead and issue a formal invitation for Kip [Lockcuff, P.E., Public WorkslUtility Department Director] to attend the next [Oak Forest Wall And Beautification District Advisory Committee] meeting and see if we can get any of the issues and items that are before us here straightened out; and to just make sure it is not going to happen; and find out just exactly what the procedure is and what our authority as this Committee is". Mr. Richart replied, "I will make that request". Discussion. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITfEE REGULAR MEETING - DECEMBER 11,2003 PAGE20F4 REGULAR B. Maintenance Issues. Mr. Richart gave a brief report on this Agenda Item. Discussion. Mr. Richart informed the Committee Members that he will be doing a wall inspection before the next meeting and asked if someone from this Committee would like to join him. Chairman Patten asked Vice Chairperson Allen if she would like to be appointed for this. Vice Chairperson Allen replied, "Can I bring Smokey [Marshall Allen] along?" Mr. Richart indicated, "He can attend as a resident, no problem with that at all". Mr. Richart stated, "I will call you [Vice Chairperson Allen] and will set up an appointment". Vice Chairperson Allen responded, "Okay". Discussion. Vice Chairperson Allen stated, "One other thing I would like to go ahead and do. I would like those lights changed that we talked about on the wall - we want the "Romantic Lights" like they have at Tuscawilla". Mr. Richart stated, "Maybe we should make it an item for next meeting to vote on it. There may be enough in our Maintenance Budget to do it, let me verify that". Furthermore, Mr. Richart added, "If! can review it and in January we could have it as an Item on the Agenda". Further discussion. Mr. Richart indicated he will speak to Mr. Lockcuff regarding this issue. Chairman Patten added, "Whether [Mr. Lockcuff] can make it in January, which we anticipate he will, or February, it is an issue that just needs to be laid to rest. Mr. Richart then said, "I will speak to him [Mr. Lockcuff] tomorrow. Discussion. REGULAR C. Update From Staff. Mr. Richart briefly addressed this Agenda Item. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITfEE REGULAR MEETING - DECEMBER 11,2003 PAGE30F4 REGULAR D. Oak Forest Irrigation Expansion Project. Mr. Richart presented the proposal from Winter Springs Boulevard to the end of the wall for the drip irrigation lines submitted by Dawnalee Corporation, 216 Stoner Road, Winter Springs, Florida. Mr. Richart requested, "What I need from you is that if you want to proceed in this direction, just go ahead and take a vote to authorize me to collect bids on everything that we need to do which is the complete landscaping, the complete irrigation - now we are working on the wall already and we already have a decision on the lights". "I MAKE A MOTION THAT WE DO IT." MOTION MADE BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER LORI TAYLOR. DISCUSSION. WITH THE CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR E. Homeowner's Communication. Vice Chairperson Allen, "The only thing that I have to say about the Homeowner's is that the Homeowner's Association should have come to us before they put up those decorations". Mr. Richart replied, "Would you like me to send a letter stating such?" Vice Chairman Allen stated, "Yes". III. FUTURE AGENDA ITEMS Chairman Patten requested "Approval of the Minutes" be included on next Agenda. . Budget. . Maintenance Issues. . Update From Staff. . Oak Forest Landscaping And Irrigation Project. . Homeowner's Communications. IV. REPORTS No Reports were given. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITfEE REGULAR MEETING - DECEMBER 11,2003 PAGE40F4 V. ADJOURNMENT "I MAKE A MOTION WE ADJOURN." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY VICE CHAIRPERSON ALLEN. DISCUSSION. WITH THE CONSENSUS THE COMMITTE]~, THE MOTION WAS APPROVED. MOTION CARRIED. With consensus of the Committee, Chairman Patten adjourned the Meeting at 7:36 p.m. RESPECTFULLY SUBMITTED BY: DEBBIE FRANKLIN, DEPUTY CITY CLERK AND NURI GIBBS Boards and Committees\Oak Forest Wall and Beautification District Advisory Committee\ALLL\MINUTES\121103 REGULAR.doc NOTE: These Minutes were approved at the Committee Meeting. Ijf? , 2004 Oak Forest Wall and Beautification District Advisory