Loading...
HomeMy WebLinkAbout2003 03 13 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MARCH 13,2003 I. CALL TO ORDER Chairman Terry Patten called the Regular Meeting to order at 7:00 p.m., Thursday, March 13,2003 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Louise Allen, present Committee Member Paul Krebs, present Committee Member Michael Tackaberry, present Committee Member Lorie Taylor, present II. CONSENT CONSENT A. Approval Of The February 13, 2003 Regular Meeting Minutes. "I MOVE THAT WE APPROVE THE MINUTES AS PRESENTED." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY COMMITTEE MEMBER TACKABERRY. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. III. REGULAR REGULAR A. Budget. Mr. Alan Hill, Superintendent, Public Works Department distributed and reviewed the Budget with the Members of the Committee. Discussion followed regarding Revenue Funds; the mowing perimeters; Capital Funds; the fees for the bank accounts; and continue to reviewed the Budget. Discussion. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITfEE REGULAR MEETING - MARCH 13, 2003 PAGE20F4 Mr. Hill explained that the present Budget does not have enough funds in Repair and Maintenance of Grounds to cover the cost for the Landscape Maintenance Coordinator. Chairperson Patten asked Mr. Hill whether "That is something you can research for and find out maybe by next Meeting and let us know how that happened." Mr. Hill responded, "I will get with the Clerk and I will have her forward the information to you because - we need to continue - working on the Budget." B. Maintenance Issues. Mr. Hill reviewed the "Property Conditional Report" from Ms. Karina V eaudry, former Landscape/Hardscape Maintenance Coordinator. Also Mr. Hill informed the Committee Members that we have an "Interim Contractor who is cleaning it up and getting it all right, and then we will make a decision within the next sixty (60) days to whether or not to give it to the new contractor or go to the third bidder." Mr. Hill then introduced Ms. Kangee Graham as the Interim Landscape Maintenance Coordinator. The Committee was then informed by Mr. Hill that he is currently "Cleaning up the entrances at no cost to the District", but once the areas are "Back up to where it was before", the District will resume the expenses. Discussion. Tape II Side B Committee Member Michael Tackaberry informed Ms. Graham that the sprinkler heads at the Trotwood Entrance needed some adjustments. .:..:. AGENDA NOTE: THE FOLLOWING TWO (2) REGULAR AGENDA ITEMS WERE DISCUSSED TOGETHER AS DOCUMENTED. .:. .:. REGULAR C. Update From Staff. REGULAR D. Winter Springs Boulevard's Medians. Mr. Hill went on to discuss the trees on the Winter Springs Boulevard Medians and the need to have them "Thinned out" and the cost should be paid with Capital Funds. "I MOVE TO USE MONIES FROM CAPITAL FUNDS TO THIN OUT THE TREES ON THE WINTER SPRINGS BOULEVARD MEDIANS WHEN THEY REDO THE MEDIANS." MOTION BY COMMITTEE MEMBER KREBS. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITfEE REGULAR MEETING - MARCH 13,2003 PAGE30F4 SECONDED. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Mr. Hill then updated the Committee on the status of the medians. REGULAR E. Wall Extension. Committee Member Tackaberry explained, "That we are down to one (1) person out of the eleven (11) that needs to make some payment - and to provide an original survey and then that all can go to the mortgage companies for approval." REGULAR F. Homeowner's Communication Committee Member Paul Krebs reported that Mr. Brian Oliver approached him and. requested that a gate be included in the wall extension whereupon Mr. Oliver agreed to bear the expense of the gate. Brief discussion. Chairperson Patten suggested that Mr. Oliver "Make some kind of a formal proposal and then we can address it at that time." IV. FUTURE AGENDA ITEMS . Budget. . Maintenance Issues. . Update From Staff. . Winter Springs Boulevard's Medians. . Wall Extension. . Homeowner's Communications. V. REPORTS Vice Chairperson Louise Allen, spoke her concern with loose bolts in the gate by Winter Springs Boulevard. Mr. Hill responded, "I'll have them tacked so they can't loosen them." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTlFICA nON DISTRICT ADVISORY CO 1\1 1\1 ITfEE REGULAR MEETING - MARCH 13,2003 PAGE 4 OF 4 VI. ADJOURNMENT "I MOVE THAT WE ADJOURN." MOTION BY VICE CHAIRPERSON ALLEN. SECONDED BY COMMITTEE MEMBER KREBS. DISCUSSION. WITH CONSENSUS THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at 8: 13 pm. RESPECTFULLY SUBMITTED BY DEBBIE GILLESPIE, DEPUTY CITY CLERK AND Boards and Committees\Oak Forest Wall and Beautification District Advisory Committee\ALLL\M INUTES\031303 REGULAR.doc NOTE: These Minutes were approved at the April 10, 2003 Oak Forest Wall and Beautification District Advisory Committee Meeting.