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HomeMy WebLinkAbout2002 12 12 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING DECEMBER 12,2002 I. CALL TO ORDER Chairperson Louise Allen called the Regular Meeting to order at 7:00 p.m., Thursday, December 12, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Louise Allen, present Vice Chairman Paul Krebs, present Committee Member Terry Patten, present Committee Member Michael Tackaberry, present Committee Member Lorie Taylor, present II. CONSENT CONSENT A. Approval Of The November 12, 2002 Regular Meeting Minutes. MOTION BY VICE CHAIRMAN KREBS. "I MOVE THAT WE APPROVE THE MINUTES." SECONDED BY COMMITTEE MEMBER PATTEN. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. III. REGULAR REGULAR A. Review Of The Government Services Group Contract (GSG). Mr. Alan Hill, Sup.erintendent, Public Works Department, extended an invitation to the Committee to meet with Government Services Group at the Tuscawilla Lighting and Beautification District Advisory Committee on December 16, 2002 at 7:00 p.m. Brief discussion. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 12,2002 PAGE 2 OF 4 REGULAR B. Maintenance Issues. Ms. Karina A. Veaudry, ASLA, Herbert Halbeck Inc., 315 East Robinson Street, Suite 505, Orlando, Florida: said that her written report would be emailed to the Committee Members tomorrow. Ms. Veaudry then reported that there is a scale problem at the entrances along the east side of Tuskawilla Road and at this time it has not affected Oak Forest but "I will keep an eye on it." Ms. Veaudry said that regarding the entrance lights, she is looking into gel covers; and that the deadline for the annuals is today but she is having ongoing issues with the contractor. The Committee discussed the crossing guards trashing the entranceway; procedures for terminating the contractor's contract; and problems with run-off on Tuskawilla Road and the concern about freezing. Ms. Veaudry agreed to inspect the sprinkler heads on the southern end of the wall. With discussion, it was suggested that a letter be sent to Seminole County Sheriffs Office addressing the crossing guards. Mr. Hill said that he would forward the contact information "To the City Clerk and she can forward that information" to the Committee. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED TOGETHER AS DOCUMENTED. .:. .:. REGULAR C. Update From Staff. REGULAR D. Winter Springs Boulevard Medians. Mr. Hill distributed the cost of the "Proposal packet" concerning the Winter Springs Boulevard Medians. Brief discussion. MOTION BY VICE CHAIRMAN KREBS. "I WOULD LIKE TO MAKE A MOTION THAT WE ACCEPT THE PROPOSAL FROM CPH [CPH ENGINEERS, INC.] IN THE AMOUNT OF $2,950.00 TO COME OUT OF CAPITAL FUNDS." SECONDED BY COMMITTEE MEMBER TAYLOR. DISCUSSION. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 12,2002 PAGE30F4 VOTE: COMMITTEE MEMBER TACKABERRY: AYE COMMITTEE MEMBER PATTEN: AYE COMMITTEE MEMBER TAYLOR: AYE VICE CHAIRMAN KREBS: AYE CHAIRPERSON ALLEN : AYE MOTION CARRIED. E. Wall Extension. Mr. Hill said that he had nothing new to report regarding this Item. Committee Member Tackaberry inquired whether there was a deadline. Mr. Hill responded, "No." Brief discussion. F. Homeowner's Communication. The Members of the Committee complimented the Oak Forest Homeowners Association for the decorations at the entranceways. IV. FUTURE AGENDA ITEMS . Review of the Government Services Group (GSG) Contract. . Maintenance Issues. . Update From Staff. . Winter Springs Boulevard's Medians. . Wall Extension. . Homeowner's Communications. V. REPORTS Chairperson Allen spoke of the gate on the south side of Winter Springs Boulevard having loose, angled nuts and hinges; and of exposed concrete at the base of the wall in the same area. Mr. Hill said that he will "Check on that." Mr. Hill updated the Committee regarding the replacement of plantings that died while under warranty. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 12,2002 PAGE40F4 VI. ADJOURNMENT MOTION BY VICE CHAIRMAN KREBS. "I MOVE THAT WE ADJOURN." SECONDED BY COMMITTEE MEMBER PATTEN. DISCUSSION. WITH CONSENSUS THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Allen adjourned the Meeting at 7:30 p.m. RESPECTFULLY SUBMITTED: M - ~l . . \J.~A ~ DEBBIE GILLESPIE DEPUTY CITY CLERK Boards and Committees\Oak Forest Wall and Beautification District Advisory Committee\ALLL\MINUTES\121202 REGULAR.doc NOTE: These Minutes were approved at the January 9, 2003 Oak Forest Wall and Beautification District Advisory Committee Meeting.