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HomeMy WebLinkAbout2002 10 24 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 24, 2002 (ORIGINALLY SCHEDULED FOR OCTOBER 10, 2002) I. CALL TO ORDER Chairperson Louise Allen called the Regular Meeting to order at 7:00 p.m., Thursday, October 24, 2002 (Originally scheduled for October 10, 2002) in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Louise Allen, present Vice Chairman Paul Krebs, present Committee Member Terry Patten, present Committee Member Michael Tackaberry, absent Committee Member Lorie Taylor, present Note: Due to technical difficulties, the beginning portion of Tape l/Side A of the audiotape is not audible. II. CONSENT CONSENT A. Approval Of The September 12, 2002 Regular Meeting Minutes. COMMITTEE MEMBER PATTEN MOTIONED TO ACCEPT THE SEPTEMBER 12, 2002 REGULAR MEETING MINUTES AS PRESENTED. SECONDED BY VICE CHAIRMAN KREBS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED IN THE ORDER AS DOCUMENTED. .:..:. III. REGULAR REGULAR A. Maintenance Issues. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 24, 2002 (ORIGINALLY SCHEDULED FOR OCTOBER 10,2002) PAGE20F4 Chairperson Allen spoke of her concern for dying gem magnolias along Winter Springs Boulevard. Ms. Karina A. Veaudry, ASLA, Herbert Halbeck Inc., 315 East Robinson Street, Suite 505, Orlando, Florida: agreed to inspect the plants tomorrow. Discussion followed regarding the condition of the plants along the wall. Mr. Alan Hill, Superintendent, Public Works Department, spoke of the Bond expiring at the conclusion of November and that Seminole County will have to decide how the replacements should be completed. Next discussed was whether plants should be relocated; the trimming of bushes and trees; replenishment of mulch; and the lack of bushes between trees on the southern portion of the wall. Ms. Veaudry informed the Committee that she would be performing her first night inspection and would report her findings at the next Meeting. REGULAR B. Update From Staff. Mr. Hill distributed a packet addressed to the Committee and the Tuscawilla Lighting Beautification District Advisory Committee from Ms. Louise Frangoul, Finance Department Director, regarding the Government Services Group (GSG) contract. Referring to a letter in the packet from Ms. Laura McKinley, Mr. Hill was asked to determine if on the second page, second paragraph, whether the last sentence beginning "We cannot provide any assurance..." should be struck." Brief discussion. The Members of the Committee requested clarification of the charges in the Government Services Group Contract. D. Wall Extension. Mr. Hill informed the Committee that the platting has not been completed and there was nothing new to report. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 24,2002 (ORIGINALLY SCHEDULED FOR OCTOBER 10,2002) PAGE 3 OF 4 REGULAR C. Winter Springs Boulevard Medians. Mr. Hill reported that the landscaping and irrigation designs had been sent out for quotes and based on the response; the designs will have "To go out for a bid." The process and cost for the "Bid Package" was explained by Mr. Hill. Discussion. MOTION BY COMMITTEE TAYLOR. "MOVE THAT WE GO AHEAD FOR THE BID PACKAGE." SECONDED BY COMMITTEE MEMBER PATTEN. DISCUSSION. VOTE: COMMITTEE MEMBER PATTEN: AYE COMMITTEE MEMBER TAYLOR: AYE VICE CHAIRMAN KREBS: AYE CHAIRPERSON ALLEN : AYE MOTION CARRIED. Mr. Hill said, "I will get you a proposal." Chairperson Allen replied, "You will have it at the next Meeting hopefully." Mr. Hill responded, "I will try." .:. .:. AGENDA NOTE: REGULAR AGENDA ITEM "B" WAS DISCUSSED AGAIN FOLLOWED BY DISCUSSION OF THE REMANING AGENDA ITEM. .:. .:. III. REGULAR REGULAR B. Update From Staff. Mr. Hill informed the Committee that Seminole County will allow the City to attach holiday decorations to the signal poles, however power is unavailable. Brief discussion. E. Homeowner's Communication. No Members of the Committee reported receiving any communications. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 24, 2002 (ORIGINALLY SCHEDULED FOR OCTOBER 10,2002) PAGE 4 OF 4 IV. FUTURE AGENDA ITEMS . Review of the Government Services Group (GSG) Contract. . Maintenance Issues. . Update From Staff. . Winter Springs Boulevard's Medians. . Wall Extension. . Homeowner's Communications. V. REPORTS No Reports were given. Tape I/Side B Note: Due to technical difficulties, the beginning portion of Tape l/Side B of the audiotape is not audible. VI. ADJOURNMENT MOTION BY ADJOURN." DISCUSSION. APPROVED. MOTION CARRIED. COMMITTEE MEMBER PATTEN. "I MOVE THAT WE SECONDED BY COMMITTEE MEMBER TAYLOR. WITH CONSENSUS THE COMMITTEE, THE MOTION WAS Chairperson Allen adjourned the Meeting at 7:50 p.m. RESPECTFULLY SUBMITTED: ~(~ DEBBIE GILLESPIE . DEPUTY CITY CLERK Boards and Commillees\Oak Forest Wall and Beautification District Advisory Committee\ALLL\MINUTES\! 02402 REGULAR.doc NOTE: These Minutes were approved at the November 14,2002 Oak Forest Wall and Beautification District Advisory Committee Meeting.