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HomeMy WebLinkAbout2002 05 09 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MAY 9, 2002 I. CALL TO ORDER Chairman Thomas Helgeson called the Regular Meeting to order at 7:06 p.m., Thursday, May 9, 2002 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Thomas Helgeson, present Vice Chairman Paul Krebs, present Committee Member Louise Allen, present Committee Mike Masters, present Committee Member Lorie Taylor, present II. CONSENT CONSENT A. Approval Of The April 11, 2002 Regular Meeting Minutes. MOTION BY VICE CHAIRMAN KREBS. "I WILL MAKE THE MOTION TO APPROVE THE MINUTES OF THE APRIL 11, 2002 MEETING." SECONDED BY COMMITTEE MEMBER ALLEN. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED AS DOCUMENTED. .:. .:. III. REGULAR AGENDA REGULAR B. Winter Springs Boulevard's Medians. The Committee Members and Mr. Alan Hill, Superintendent, Public Works Department reviewed the landscaping plans for the Winter Springs Boulevard medians. Discussion. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -MA Y 9, 2002 PAGE 2 OF 4 Mr. Hill explained that he would get three (3) "Proposals" for the landscaping and irrigation to present to the Committee at a future Meeting; and that "It will have to go to the Commission for approval." REGULAR D. Homeowner's Communication. Mr. Albert Murro, 632 Cheoy Lee Circle, Winter Springs, Florida: inquired about the status of the Committee's decision concerning extending the wall. Discussion followed regarding the possible cost and length of the wall; that an easement would have to be granted to extend the wall; and whether a gate should be installed. Discussion. REGULAR A. Update From Staff. Mr. Hill reported that the landscaping was paid for by the County and has a one (1) year warranty beginning April 5, 2002; on May 28th 2002 the official wall completion will come before the County Commissioners; and that he has not received the estimate of cost for the proposed four (4) plantings a year. Mr. Hill distributed "Oak Forest Maintenance Fund Revenues and Expenditures" for Fiscal Year 2002-2003 and the "Final cost figures". Brief discussion. Chairman Helgeson asked if the wall "Is covered under any of the City's insurance?" Mr. Hill said that he "Would get these questions - answered." Chairman Helgeson suggested "One of the things the Committee should look at, if not this year but certainly - is some sort of bond to protect that asset." Capital Funds was then discussed. MOTION BY COMMITTEE MEMBER ALLEN. "I'D LIKE TO MAKE A MOTION THAT THIS GO TO REFERENDUM TO THE ENTIRE OAK FOREST SUBDIVISION AS TO WHETHER THEY APPROVE OR DISAPPROVE OF EXTENDING THIS WALL." SECONDED BY VICE CHAIRMAN KREBS. DISCUSSION. Tape I/Side B CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -MAY 9, 2002 PAGE30F4 VOTE: COMMITTEE MEMBER ALLEN: AYE VICE CHAIRMAN KREBS: AYE COMMITTEE MEMBER MASTERS: NAY COMMITTEE MEMBER TAYLOR: NAY CHAIRMAN HELGESON: NAY MOTION DID NOT CARRY. Discussion followed regarding the landscaping along the wall on Tuskawilla Road; extension of the wall; and ownership of the wall. Mr. Hill volunteered to get a "Written opinion" from the City with reference to ownership ofthe wall. MOTION BY VICE CHAIRMAN KREBS. "COULDN'T WE MAKE A MOTION THAT AS OF RIGHT NOW THAT WE USE CAPITAL FUNDS TO EXTEND THE WALL PENDING ACCEPT ABLE COST AS TO BE DETERMINED BY THIS BOARD. I MAKE THAT MOTION." SECONDED BY COMMITTEE MEMBER MASTER. DISCUSSION. VOTE: VICE CHAIRMAN KREBS: AYE COMMITTEE MEMBER MASTERS: AYE COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE COMMITTEE MEMBER ALLEN: NAY MOTION CARRIED. Discussion. c. Budget. Chairman Helgeson asked whether someone would like to make a Motion to support or decry Staff's proposed Budget for the maintenance portion. MOTION BY COMMITTEE MASTERS. "I'll MAKE A MOTION TO SUPPORT." SECONDED BY COMMITTEE TAYLOR. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Mr. Hill requested that the Committee make a "Recommendation for one of your Members to join another Committee - to help evaluate the Landscape - Maintenance - Coordinator Bid, review it and make your recommendations." After a brief discussion, Vice Chairman Paul Krebs volunteered to represent the Committee. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -MA Y 9, 2002 PAGE 4 OF 4 IV. FUTURE AGENDA ITEMS . Update From Staff. . Winter Springs Boulevard's Medians. . Wall Extension. . Homeowner's Communications. Referring to the easement for the wall extension, Mr. Hill was asked who would be pursuing it. Mr. Hi]) suggested a recommendation to Staff to research and pursue it on the Committee's behalf. Chairman Helgeson said, "Please do that." V. REPORTS None. VI. ADJOURNMENT "I MOVE THAT WE ADJOURN." MOTION BY COMMITTEE MEMBER TAYLOR. SECONDED BY COMMITTEE MEMBER MASTERS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Helgeson adjourned the Meeting at 8:24 p.m. RESPECTFULLY SUBMITTED: ~~. DEBBIE GILLES~ DEPUTY CITY CLERK S:\dept- City Clerk\BOARDS\Oak Forest\ALLL\MINUTES\2002\050902 REGULAR.doc NOTE: These Minutes were approved at the June 13, 2002 Oak Forest Wall and Beautification District Advisory Committee Meeting.