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HomeMy WebLinkAbout2001 03 08 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MARCH 8, 2001 I. CALL TO ORDER Chairman Thomas Helgeson called the Regular Meeting to order at 7:05 p.m., Thursday, March 8, 2001 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Chairman Thomas Helgeson, present Vice Chairman Albert Murro, present Committee Member Louise Allen, present Committee Member Nina Neal, present Committee Member Lorie Taylor, present Also Present Superintendent, Mr. Alan Hill, Public Works Department arrived at 7:07 p.m. Approval of the February 8, 2001 Regular Meeting Minutes "I MAKE A MOTION THAT 'WE ACCEPT THE MINUTES." MOTION BY VICE CHAIRMAN MURRO. SECONDED BY COMMITTEE MEMBER TAYLOR. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. Chairman Helgeson handed out a drawing to all in attendance. II. REGULAR AGENDA A. Discussion With Alan Hill Discussion ensued regarding the landscaping contract. Mr. Alan Hill, Superintendent, Public Works Department arrived at 7:07p.m. The ownership and maintenance of the medians on Winter Springs Boulevard was discussed. Mr. Hill was asked if the City would be able "To provide a map - of some kind that shows what areas are going to be - who's responsibility?" Mr. Hill explained that the right-of-ways belonged to the City, and that "another entity - has taken care of those entrances; and the islands - are owned by the City." Discussion followed on the CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MARCH 8, 2001 PAGE 2 OF 3 ownership of the entrances at Winter Springs Boulevard and Trotwood Boulevard, and that Oak Forest did not have a mandatory Homeowners Association. Regarding ownership of various Oak Forest properties, Mr. Hill stated that "It's going to take some research, somebody is actually going to have to go down to the County Courthouse and look at all the deeds, is what it is all going to come down to." Discussion also dealt with having a Title Search done, and whether this could be done by the City Attorney? Mr. Hill explained that the Homeowner's Association should procure a professional to take care of this, if this is what they wanted to do. Budget procedures were next discussed in respect to landscaping maintenance agreements; along with deeded properties; and possibly identifying the areas which the District may prefer to maintain, prior to checking ownership. Mr. Hill was asked for his report, and responded "I have no - new information to report to you at this time, as I have not heard from anybody." B. Other Business Mr. Murro and Mr. Hill discussed the proposed left turn traffic signal at Trotwood Boulevard. The Committee then considered the appointment of a Committee Member who was familiar with drawings, construction, and engineering practices to be appointed to represent the Oak Forest Wall and Beautification District Advisory Committee at Negotiation Meetings. "I'LL MAKE THE MOTION THAT YOU (CHAIRMAN THOMAS HELGESON) BE OUR REPRESENTATIVE." MOTION BY VICE CHAIRMAN MURRO. SECONDED BY COMMITTEE MEMBER NEAL. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. Further discussion ensued on field decisions. The Committee also discussed the possibility of holding Special Meetings and the related requirements. Tape IISide B Members of the Committee mentioned the progress of the Wall. Committee Member Taylor mentioned that a problem area of the wall between Trotwood Boulevard and State Road 434. Also discussed was the "Traffic Cabinet" and whether it was going to be moved. Mr. Hill stated, "I can check into that for you." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING - MARCH 8, 2001 PAGE30F3 III. FUTURE AGENDA ITEMS . Traffic Cabinet . Irrigation On Islands . Research Of Titles Chairman Helgeson then stated, "I would also like to get an opinion from him if possible that just says, in terms of doing something like taking on areas, which were formerly or currently done by the Homeowner's Association, does that require Commission Action, does that require a vote by the District, that kind of thing. If you could find out which way we need to go with that." IV. ADJOURNMENT "I'LL MAKE A MOTION THAT WE ADJOURN." MOTION BY VICE CHAIRMAN MURRO. SECONDED BY COMMITTEE MEMBER TAYLOR. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. Chairman Helgeson adjourned the meeting at 7:56 p.m. NOTE: These Minutes were approved at the ~ '^ Committee Meeting. ,2001 Oak Forest Wall and Beautification District Advisory S:\dept - City Clerk\Docs\Word\BOARDS\Oak Forest\ALLL\MINUTES\2001\030801 REGULAR.doc