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HomeMy WebLinkAbout2000 09 14 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 14,2000 I. CALL TO ORDER Chairman Thomas Helgeson called the Regular Meeting to order at 7:02 p.m., Thursday, September 14, 2000 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Chairman Thomas Helgeson, present Vice Chairman Albert Murro, present Committee Member Louise Allen, present Committee Member Nina Neal, present Committee Member Lorie Taylor, present Also Present Mr. Alan Hill, Superintendent, Public Works Department Approval of the August 10, 2000 Regular Meeting Minutes It was noted that the minutes approval of June 8, 2000 and July 13, 2000 was seconded by Committee Member Nina Neal; and that on page two (2), the word "betrayal" should "portrayal". MOTION BY VICE CHAIRMAN MURRO. "I MOVE THAT WE ACCEPT THE AUGUST 10,2000 REGULAR MINUTES AS CORRECTED." SECONDED BY COMMITTEE MEMBER TAYLOR. DISCUSSION. THE MEMBERS AGREED TO THE MOTION BY CONSENSUS. II. REGULAR AGENDA A. Election Of Officers Chairman Tom Helgeson opened the floor for nominations for the position of Chairman. VICE CHAIRMAN MURRO STATED "I NOMINATE TOM HELGESON FOR CHAIRMAN." CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 14,2000 PAGE 2 OF 3 VOTE: COMMITTEE MEMBER ALLEN : AYE VICE CHAIRMAN MURRO: AYE COMMITTEE MEMBER NEAL: AYE COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE MOTION CARRIED. Chairman Helgeson opened the floor for nominations for the position of Vice Chairman. COMMITTEE MEMBER TAYLOR STATED "I NOMINATE ALBERT MURRO FOR VICE CHAIRMAN." VOTE: VICE CHAIRMAN MURRO: AYE COMMITTEE MEMBER NEAL: AYE COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE COMMITTEE MEMBER ALLEN : AYE MOTION CARRIED. B. Update By Mr. Alan Hill Mr. Alan Hill, Superintendent, Public Works Department spoke of the specifications for the back of the wall; how the gate will be secured is "yet to be determined"; the gate's design and of the liability of the gated area. Mr. Hill distributed copies of two signage drawings and it was mentioned that the final Assessment Roll was passed at the meeting of September 11, 2000. The Committee discussed whether the signage should read "Oak Forest" or "Oak Forest at Tuscawilla"; the color of the back drop of the signs; and how properties are listed in the plat book. MOTION BY VICE CHAIRMAN MURRO. "I MOVE THAT WE POLL THE MEMBERS OF THE DISTRICT ON WHETHER WE SHOULD SELECT OAK FOREST OR OAK FOREST AT TUSCA WILLA." SECONDED BY COMMITTEE TAYLOR. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. Discussion ensued regarding how to proceed in polling the Members of the District. MOTION BY VICE CHAIRMAN MURRO. "I MOVE THAT WE ACCOMPLISH THE TASK, THE COMMITTEE WILL DRAFT A LETTER TO BE SENT OUT THAT WILL BE RETURNED TO THE CITY CLERK'S OFFICE TO BE CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 14,2000 PAGE 3 OF 3 COUNTED." SECONDED BY COMMITTEE TAYLOR. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. The Committee discussed that Committee Member Neal will compose the letter which will be forwarded to the City Clerk's Office; that they would assist in the stuffing of the envelopes; the timeframe for accomplishing this task in order for the votes to be counted by the next regular meeting; and that fax numbers and email addresses need to be given to the City Clerk's Office. Tape 1/Side 2 Discussion continued regarding the wording on the entrance signs; whether the Motion should be rescinded; and the schedule for the mailing of the ballots was reviewed. C. Other Business The Committee discussed extending the irrigation; maintenance of the medians and right- of-ways; maintenance of conservation areas; sidewalk hazards; residents being able to write work orders on the City's Web Site; removing the sign in the Trotwood Boulevard median; and whether north of Oak Forest Drive, the fifth section of the wall is short one row of bricks. III. FUTURE AGENDA ITEMS · Poll Results . Report From Mr. Alan Hill IV. ADJOURNMENT MOTION BY COMMITTEE MEMBER TAYLOR. "I MOVE THAT WE ADJOURN THIS MEETING." SECONDED BY COMMITTEE MEMBER NEAL. DISCUSSION. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. Chairman Helgeson adjourned the meeting at 8:33 p.m. Minutes Respectfully Submitted by: Debbie Gillespie, City Clerk's Office City of Winter Springs s: \Ci ty CIerk\Docs\ W ord\BOA RDS\Oak Forest\A LLL \M INUTES\2000\OA K -081000 .doc