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HomeMy WebLinkAbout2000 06 08 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JUNE 8, 2000 I. CALL TO ORDER Chairman Thomas Helgeson called the Regular Meeting to order at 7:03 p.m., Thursday, June 8, 2000 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Chairman Thomas Helgeson, present Vice Chairman Albert Murro, present Committee Member Dennis Norsesian, absent Committee Member Lorie Taylor, present Also Present Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department Mr. Brent Gregory, 799 Night Owl Lane, Winter Springs, Florida: introduced himself to the Committee. Approval of the May 1, 2000 Special Meeting Minutes MOTION BY COMMITTEE MEMBER MURRO. "I MOVE THAT WE ACCEPT THE MAY 1,2000 REGULAR MINUTES." COMMITTEE MEMBER TAYLOR SECONDED. DISCUSSION. VOTE: COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE VICE CHAIRMAN MURRO: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JUNE 8, 2000 PAGE 2 OF 4 II. REGULAR AGENDA A. Discussion Of the City Commission's Meeting Regarding The Oak Forest District The Committee discussed that the meeting went "very well"; the deadline to file litigation has passed; the number of assessment pre-payments received by the City; if maintenance of common areas could be included in the yearly maintenance assessment; the ownership and the lack of maintenance on empty lots and the right of ways; and how far the irrigation extends down the medians into Oak Forest. B. Update On The Transformer Mr. Kipton D. Lockcuff, Director, Public WorkslUtility Department informed the Committee that he had not received a price quote for the relocation of the transformer. The Committee discussed the progress of the wall and road construction. c. Update On The Winter Springs Boulevard Median Mr. Lockcuff informed the Committee that the contractor has not submitted a price quote for the new median design at Winter Springs Boulevard. Discussion ensued regarding needing the price to make a decision. D. Discussion Of The Entrance To Oak Forest Lake Mr. Lockcuff explained that City has been doing stormwater maintenance and weed control for the last five (5) years: that the City has accessed the lake through tract B, which will be blocked by the wall; other alternative access options; and the gate for the outfall west of Winter Springs Boulevard. Mr. Lockcuff distributed a copy of letter from a resident proposing to grant the City an easement to the lake from Tuskawilla Road. Discussion ensued regarding the various options to access the lake; the County's need for an easement large enough for a curb cut with a "T -turn"; which easement option would be easiest for the City; and who will be responsible for the cost. The Committee reviewed the wall plans and discussed the location of the gate in the northern section of the wall; whether access should be through the wall; and what work the City does to the lake. Mr. Gregory spoke of not putting "a hole" in the wall and using some other easement. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMIlTEE REGULAR MEETING - JUNE 8, 2000 PAGE 3 OF 4 Discussion continued regarding whether the property owners around the lake have an association specifically for maintenance to the lake; and that a recommendation from the Committee should be made to the City Commission. MOTION BY VICE CHAIRMAN MURRO. "I MOVE THAT WE RECOMMEND TO THE CITY COMMISSION TO UTILIZE THE EXISTING THREE (3) UTILITY EASEMENTS THAT THEY HAVE AND NOT PURSUE ADDING A GATE IN THE WALL ON TUSKA WILLA." COMMITTEE MEMBER TAYLOR SECONDED. DISCUSSION. VOTE: BY CONSENSUS MOTION CARRIED. Mr. Lockcuff informed the Committee that the Agenda Item would be coming before the City Commission on June 26, 2000. E. The Committee's Membership Chairman Helgeson informed the Committee of the resignation of Committee Member Anna Fernandez and Committee Member Dennis Norsesian's lack of attendance; he read Article 3.2 A. of the By-laws regarding "causes of removal"; and "that he would entertain a motion at this point, should one be made, to recommend to the City Commission for removal of Committee Member Norsesian". MOTION BY VICE CHAIRMAN MURRO. "SO MOVED." SECONDED BY COMMITTEE MEMBER TAYLOR. DISCUSSION. VOTE: BY CONSENSUS MOTION CARRIED. The Committee discussed if an newspaper advertisement is necessary to attract interest in the vacancy on the Committee. Chairman Helgeson explained that he wrote an article for the Homeowner's Association newsletter informing the residents of the procedure if someone was interested in becoming a Committee Member; and informed the Committee that Mr. Gregory submitted a letter requesting appointment to the Committee. F. Other Business Discussion ensued regarding the delivery of the brick; the status of the wall construction; that Mr. Lockcuff will inspect the back side of the wall; and that the wall height will be six (6) feet on the Tuskawilla Road side and will vary on the resident's side due to the road be raised. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 8, 2000 PAGE40F4 III. FUTURE AGENDA ITEMS . Update On The Transformer . Update On The Winter Springs Boulevard Median . Update On The Oak Forest Lake Easement . Review The Signage And Medallion Design The Committee asked Staff to submit at the July meeting a detailed plan of the signage and Mr. Lockcuff requested the City Clerk's Office to research the minutes for discussion regarding the wording of the signage. The Committee discussed the medallion; the present Oak Forest sign at the Trotwood Boulevard entrance; whether the sign lettering is bronze or painted; the Staff needing a detailed design for the medallion; and the location of the transformer south end of the wall. IV. ADJOURNMENT MOTION BY COMMITTEE MEMBER MURRO. "I MOVE THAT WE ADJOURN THIS MEETING." COMMITTEE MEMBER T AYLOR SECONDED. THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. Chairman Helgeson adjourned the meeting at 8:05 p.m. Minutes Respectfully Submitted by: Debbie Gillespie, City Clerk's Office City of Winter Springs S:\City Clerk\Docs\ W ord\BOARDS\Oak Forest\AL LL \MINUTES\2000\OAK -060800.doc