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HomeMy WebLinkAbout2000 01 13 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 13, 2000 I. CALL TO ORDER Chairman Thomas Helgeson called the Regular Meeting to order at 7:02 p.m., Thursday, January 13, 2000 in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Thomas Helgeson, Chairman, present Albert Murro, Vice Chairman, present Anna Fernandez, present Dennis Norsesian, present Lorie Taylor, present Also Present Mr. Alan Hill, Superintendent, Public Works Department Approval of the December 9, 1999 Preliminary Meeting Minutes MOTION BY VICE CHAIRMAN MURRO. "I MOVE THAT WE ACCEPT THE MEETING MINUTES OF DECEMBER 9, 1999." COMMITTEE MEMBER NORSESIAN SECONDED. DISCUSSION. VOTE: COMMITTEE MEMBER FERNANDEZ: AYE COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE VICE CHAIRMAN MURRO: AYE COMMITTEE MEMBER NORSESIAN: AYE MOTION CARRIED. II. REGULAR AGENDA A. Construction Schedule The Committee discussed the wall's informal completion date being in August not including the landscaping and lighting; the sewer lines; the tax assessment beginning next year; the estimated date of road construction completion; if the Tuscawilla's improvement would hamper the roadway work; the wall height; and construction costs. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 13,2000 PAGE20F4 MOTION BY VICE CHAIRMAN MURRO. "I MOVE TO PRESENT THE PRESENT DETAILED CRITICAL EVENTS SCHEDULE TO THE CITY COMMISSION." COMMITTEE MEMBER TAYLOR SECONDED. DISCUSSION. VOTE: COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON : AYE VICE CHAIRMAN MURRO: AYE . COMMITTEE MEMBER NORSESIAN: AYE COMMITTEE MEMBER FERNANDEZ: AYE MOTION CARRIED. B. Terms of Office (By-laws) The Board discussed regarding "One or two typographical things that are not germane to the content". MOTION BY COMMITTEE MEMBER TAYLOR. "I MOVE THAT WE ACCEPT THE DRAFT BY-LAWS, SUBJECT TO THE TYPOGRAPHICAL CORRECTIONS THAT NEED TO BE MADE, AS THE OFFICIAL BY-LAWS OF THIS COMMITTEE." COMMITTEE MEMBER NORSESIAN SECONDED. DISCUSSION. VOTE: . CHAIRMAN HELGESON : AYE VICE CHAIRMAN MURRO: AYE COMMITTEE MEMBER NORSESIAN: AYE COMMITTEE MEMBER FERNANDEZ: AYE COMMITTEE MEMBER TAYLOR: AYE MOTION CARRIED. C. Other Business Discussion ensued regarding alternatives if the brick on site is not the selective color; the wall committee's choice of Arbor Glen's style and the Grand Reserve's brick color; the history of choosing the brick color; the actual brick color; the Agenda item that was presented to the City Commission on December 13, 1999; having a Special Meeting on site; and potential liability. MOTION BY CHAIRMAN HELGESON. "I MOVE THAT WE REQUEST ST AFF TO HAVE THE CONTRACTOR, DELIVER MAYBE A PALLET OR SEVERAL DOZEN BRICKS STACKED ANYWAY AS A WALL, DOWN BY CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 13,2000 PAGE30F4 THE GRAND RESERVE WALL SO THAT WE CAN THEN MEET AND SEE THEM." COMMITTEE MEMBER MURRO SECONDED. DISCUSSION. VOTE: VICE CHAIRMAN MURRO: AYE COMMITTEE MEMBER NORSE SIAN : AYE COMMITTEE MEMBER FERNANDEZ: AYE COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE MOTION CARRIED. "I MOVE THAT WE CALL A SPECIAL MEETING TO TAKE PLACE AT THE LOCATION WHERE THOSE BRICKS ARE STACKED ON JANUARY 22, 2000 AT 7:30 A.M." MOTION BY CHAIRMAN HELGESON. SECONDED BY COMMITTEE MEMBER NORSESIAN. DISCUSSION. VOTE: COMMITTEE MEMBER NORSE SIAN : AYE COMMITTEE MEMBER FERNANDEZ: AYE COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE VICE CHAIRMAN MURRO: AYE MOTION CARRIED. . There was discussion regarding plans and construction specifications; and the text to be on the wall. MOTION BY CHAIRMAN HELGESON. "I WILL MAKE A FORMAL MOTION THAT AT THIS SPECIAL MEETING ON THE 22ND, THAT WE HAVE THE ACTUAL DOCUMENTS THAT THE JOB IS BEING BUILT FROM, WHETHER THOSE ARE THE CONFORMED DOCUMENTS OR NOT, FINAL DOCUMENTS AND ANY SPECIFICATION SECTION RELATING TO THE WALL." SECONDED BY COMMITTEE MEMBER MURRO. DISCUSSION. VOTE: COMMITTEE MEMBER FERNANDEZ: AYE COMMITTEE MEMBER TAYLOR: AYE CHAIRMAN HELGESON: AYE VICE CHAIRMAN MURRO: AYE COMMITTEE MEMBER NORSESIAN : AYE . MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 13,2000 PAGE40F4 Discussion continued regarding a meeting that was held on June 18, 1998 between the Oak Forest Wall Committee and the City's Engineering Department Staff; requesting the Staffto research the June 18, 1998 meeting; the wall design; and brick differential. III. FUTURE AGENDA ITEMS . Review Wall Plans and Specifications Tape 1/Side B IV. ADJOURNMENT MOTION BY VICE CHAIRMAN MURRO. "I MOVE THAT WE ADJOURN THIS MEETING." THE COMMITTEE AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. Chairman Helgeson adjourned the meeting at 8:03 p.m. Minutes Respectfully Submitted by: Debbie Gillespie. City Clerk's Office City of Winter Springs Word\COMMITTEES\Oak Forest\ALLL\MINUTES\OAK-011300.doc