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Home My WebLink About1999 09 08 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 8, 1999 I. CALL TO ORDER The Oak Forest Wall and Beautification District Advisory Committee meeting was called to order on Wednesday, September 8, 1999, at 7:00 p.m. by Chairman Thomas Helegeson, in the East Conference Room ofthe Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708. Roll Call Thomas Helgeson, Chairman, present Anna Fernandez, present Albert Murro, absent Dennis N orsesian, present Lorie Taylor, present Also Present Mr. Kipton D. Lockcuff, P.E., Director, Public Works/Utility Department Commissioner Michael S. Blake arrived at 7:00 p.m. II. REGULAR AGENDA A. Election of Vice-Chairperson MOTION BY BOARD MEMBER LORIE T AYLOR. "I MOVE THAT WE TABLE TillS AGENDA ITEM UNTIL THE NEXT REGULAR MEETING." SECONDED BY BOARD MEMBER DENNIS NORSESIAN. THE BOARD AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. B. Committee Position on Proceeding MOTION BY BOARD MEMBER TAYLOR. "I MOVE THAT WE PROCEED WITH THE WALL". BOARD MEMBER NORSESIAN SECONDED. THE BOARD AGREED TO THE MOTION BY CONSENSUS. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMJ\HTTEE REGULAR MEETING - SEPTEMBER 8, 1999 Page 2 of 4 C. Discussion of Anticipated Budget Discussion ensued regarding Bergeron Construction being the lowest bid; that the Oak Forest Wall Agenda Item goes before the County Commissioners on September 14, 1999 and the City Commissioners on September 27, 1999; and that a payment of ten (10) percent will be due in sixty (60) days once the bid is awarded. Mr. Kipton D. Lockcuff, P.E., Director, Public WorkslUtility Department gave the Board an estimated budget and discussion followed regarding the construction cost being higher; the County will be charging for inspections; any unused footer funds will be applied to wall; the wall design charges; the capital cost of wall; landscaping; a one (1) year warranty; irrigation; maintenance; completing and possibly adjusting the budget; that the City will be carrying the insurance policy; and the deductible. The Board discussed maintaining the right of way; the prepayment of the assessment; the nine hundred thirty-two (932) parcels in Oak Forest; responsibility to maintain the interior wall; the location of specific types of plants and trees; tree removal; irrigation; landscaping of the median; and drainage. The Board reviewed the Wall plans during their discussion. Commissioner Blake departed at 7:27 p.m. Discussion continued regarding adjusting the yearly maintenance as needed; total assessment figures; the budget; administration costs; and possible repair costs to the wall. MOTION BY CHAIRMAN TOM HELGESON. "I MOVE THAT WE GO AHEAD AND ACCEPT THESE AS THE WORKING FIGURES FOR OUR BUDGET". BOARD MEMBER ANNA FERNANDEZ SECONDED. DISCUSSION. VOTE: LORIE TAYLOR: AYE; DENNIS NORSESIAN: AYE; ANNA FERNANDEZ: AYE; TOM HELGESON: AYE: MOTION CARRIED. The type, pattern and color of the brick were discussed. Tape 1/Side B D. Discussion of Flyer Alternatives Board Member Norsesian and Chairman Helgeson submitted their designs for the flyer. Discussion followed regarding the length of the assessment; the cost of the assessment; the bond; and option of payment. Manager Ronald W McLemore arrived at 8: 12 p. m. CITY OF WINTER SPRINGS MINUTES OAK FOREST W ALL AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 8, 1999 Page 3 of4 The Board considered many options in reference to creating the flyer to inform the Homeowners of the September 22, 1999 meeting. Chairman Helgeson summarized, "It has been agreed to go with a 8 1/2 x 14 piece of paper, with the front of which, will be one half the graphic approach, that Dennis has presented with a picture of the wall, with the meeting location and information and the bottom half and back side will be questions and answers". The flyer was further discussed regarding the time schedule; the printing; and the number of copies needed. MOTION BY BOARD MEMBER TAYLOR. "I MOVE TO ACCEPT THE FL YER AS STATED PREVIOUSLY". SECONDED BY BOARD MEMBER NORSESIAN. DISCUSSION. VOTE: DENNIS NORSESIAN: AYE; ANNA FERNANDEZ: AYE; TOM HELGESON: AYE; LORIE TAYLOR: AYE: MOTION CARRIED. The Board next discussed the insurance deductible; whether it is per accident or per year; the procedure of payment of deductible; term of the bond; the "incredible" low interest rate; and if any savings will be applied to debt or maintenance until a yearly adjustment can be made. Manager McLemore departed at 8:29 p.m. E. Report Regarding Homeowners Meeting Availability Discussion ensued regarding the prepayment capital option numbers; when prepayment of capital can be made; distribution options concerning the flyer; putting signs at entrances; mailing the flyers; absentee Homeowners; the Association being agreeable to a joint meeting; when to have a meeting in October; preparation for the September 22, 1999 meeting; futures tasks of committee; the schedule of assessment; and fence removal. Tape 2/Side A MOTION BY CHAIRMAN HELGESON. "I MOVE TO HAVE OUR NEXT REGUALAR MEETING ON THURSDAY, OCTOBER 7, 1999 AT 7:00. P.M.". SECONDED BY BOARD MEMBER LORIE TAYLOR. DISCUSSION. VOTE: DENNIS NORSESIAN: AYE; ANNA FERNANDEZ: AYE; TOM HELGESON: AYE; LORIE TAYLOR: AYE: MOTION CARRIED. III. FUTURE AGENDA ITEMS . Election of Officers · Terms of Office (By-Laws) · Discussion of Meetings Dates and Times CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICf ADVISORY COMMITTEE REGULAR MEETING - SEPTEMBER 8, 1999 Page 4 of 4 IV. ADJOURNMENT MOTION BY BOARD MEMBER FERNANDEZ. "I MOVE TO ADJOURN THIS MEETING". SECONDED BY BOARD MEMBER NORSESIAN. WITH THE CONSENSUS OF THE BOARD, THE MEETING WAS ADJOURNED AT 9:16 P.M. Minutes respectfully submitted by: Debbie Gillespie, City Clerk's Office City of Winter Springs Docs\ W ord\BOARDS\Oak Forest\ALLL \MINUTES\OAK -090899 .doc