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Home My WebLink About1999 08 31 Oak Forest Wall Regular Meeting Minutes CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 31,1999 I. CALL TO ORDER Mr. Kipton D. Lockcuff, P.E., Director, Public Works/Uti1ity Department called the meeting to order at 8:00 p.m., Tuesday, August 31,1999, in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Anna F emandez, present Thomas Helgeson, present Albert Murro, absent Dennis N orsesian, present Lorie Taylor, present Also Present Mr. Ronald W. McLemore, City Manager Mr. Kipton D. Lockcuff, P.E., Director, Public Works/Utility Department II. REGULAR AGENDA AGENDA CHANGE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. A. WELCOME Mr. Ronald W. McLemore, City Manager and Mr. Lockcuff introduced themselves; welcomed everyone; and thanked them in advance for the time that they will be contributing to this Board. D. ELECTION OF OFFICERS MOTION BY BOARD MEMBER DENNIS NORSESIAN TO NOMINATE TOM HELGESON FOR CHAIRMAN. SECONDED BY BOARD MEMBER ANNA FERNANDEZ. DISCUSSION. VOTE: TOM HELGESON; AYE: ANNA FERNANDEZ; AYE: LORIE TAYLOR; AYE: DENNIS NORSESIAN; AYE: MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICA nON DISTRICT ADVISORY COMMITTEE REGULAR MEETING - AUGUST 31, 1999 Page 2 of3 B. INTRODUCTION There was discussion in reference to construction beginning after Tuskawilla Road is widened; being ready by October 1, 1999 to go forward with the assessment; and notifying and informing the Homeowners. The Board also discussed their "role", which includes take bids; form a budget; review bids, contracts and schedules; and keeping the Homeowners informed. Mr. McLemore spoke to the Board about negotiations between the City and the County; the original anticipated expenses; and monies the assessment district will be saving. Discussion ensued regarding the present number of Homeowners in Oak Forest; overall construction demands; a possible cost difference from the original bid; the bids being close in price; types and colors of brick; "locking in the price"; allowing a contingency in the number; and that the largest part of the overall expense is capital with maintenance being smaller. The Board reviewed the necessary steps and timetable for the October 1, 1999 deadline, such as, notifying the Property Owners; getting updated bids; preparing a budget; and determining the exact number of parcels. Discussion ensued regarding prepayment of allocations; allowing two chances to pre-pay; tax liens; and annual maintenance. Mr. Lockcuff gave each Board Member copies of the City's "White Paper Analysis", the Homeowners Information Package; Ordinance Number 98-704; and the bid. The Board discussed the possibility of a monetary requirement to hold the bid; calling a Homeowners meeting for September 22, 1999; going before the City Commission on September 27, 1999; preparing a flyer and possible ways of distribution; and that assessments can be adjusted yearly. A MOTION WAS MADE BY BOARD MEMBER LORIE TAYLOR TO HOLD THE NEXT OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MEETING ON WEDNESDAY, SEPTEMBER 8, 1999 AT 7:00 P.M. SECONDED BY BOARD MEMBER NORSESIAN. VOTE: TOM HELGESON; AYE: ANNA FERNANDEZ; AYE: LORIE TAYLOR; AYE: DENNIS NORSESIAN; AYE: MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – AUGUST 31, 1999 Page 3 of 3 C.DISCUSSION OF COMMITTEE GUIDELINES Mr. McLemore briefly explained sections of the Sunshine Laws such as; two members may not meet to discuss Board issues; meetings must be open to the public; minutes must be recorded; and the public must be properly notified. Tape 1/Side B III. FUTURE AGENDA  Election of Vice-Chairperson  Committee Position on Proceeding  Discussion of Anticipated Budget  Discussion of Flyer Alternatives  Report Regarding Homeowners Meeting Availability After discussing the Future Agenda, Mr. Lockcuff left the meeting to telephone an Oak Forest Homeowners Association Officer to confirm that there would not be a conflict in meeting dates next week. While waiting for Mr. Lockcuff, the Board reviewed the plans for the wall and entrances. Mr. Lockcuff returned and stated “There will not be a conflict with the meeting next week.” The Board continued to review the plans. [[371,1682,1122,1739][12][,I,][Times New Roman]]Mr. McLemore departed at 9:15 p.m. [[1132,1682,1158,1739][12][,I,][Times New Roman]] [[373,1797,1382,1854][12][,I,][Times New Roman]]Deputy Mayor Cindy Gennell arrived at 9:17 p.m. [[1382,1797,1394,1854][12][,,][Times New Roman]] [[1394,1797,1416,1854][12][,,][Times New Roman]] Deputy Mayor Gennell introduced herself to the Board. There was brief discussion regarding the Town Center. [[373,2142,411,2199][12][,I,][Times New Roman]]D [[411,2142,1280,2199][12][,I,][Times New Roman]]eputy Mayor Gennell departed at 9:25 p.m. [[1280,2142,1306,2199][12][,I,][Times New Roman]] IV. ADJOURNMENT A MOTION WAS MADE BY ANNA FERNANDEZ TO ADJOURN THE MEETING. SECONDED BY DENNIS NORSESIAN. WITH CONSENSUS OF THE BOARD THE MEETING WAS ADJOURNED AT 9:30 P.M. Note: Due to technical difficulties, Tape 1/Side A is not available. [[371,2774,1078,2831][12][,I,][Times New Roman]]Minutes respectfully submitted by: [[1078,2774,1125,2831][12][,I,][Times New Roman]] [[1123,2774,1865,2831][12][,I,][Times New Roman]]Debbie Gillespie, City Clerk’s Office [[1865,2774,1891,2831][12][,I,][Times New Roman]] [[375,2832,525,2889][12][,I,][Times New Roman]] [[525,2832,675,2889][12][,I,][Times New Roman]] [[675,2832,825,2889][12][,I,][Times New Roman]] [[825,2832,975,2889][12][,I,][Times New Roman]] [[975,2832,1125,2889][12][,I,][Times New Roman]] [[1125,2832,1574,2889][12][,I,][Times New Roman]]City of Winter Springs [[1574,2832,1600,2889][12][,I,][Times New Roman]] Word\BOARDS\Oak Forest\ALLL\MINUTES\OAK-083199.doc