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HomeMy WebLinkAbout1995 04 12 Regular - To: From: Re: Date: ,- Harry Martin Martha Jenkins Copy Fee Overcharge May 4, 1995 . This is a request for $1.50 from petty cash so I may refund Mr. Rozelle two thirds of his copy fee charges he paid for on May 3, 1995. . . . fjl;7 District 4 Now 5184 + 48 Continue Sherry Ave North to City Line 5232 20.08 District 1 Now 5035 +325 Section 8 over to center of Holiday Lane North to County Line -48 Sherry Road N. of 434 to city line Total 5312 20.39 District 5 Now 4865 + 1 0 3~ -325 -242 - 22 Oak Forest Section 8 Seminole pines and Tuscawilla Trail surrounding ".~ 5311 20.38 District 2 Now 5213 -1037 Oak Forest +666 Carrington Woods, Davenport Glen, Bear Creek Estates, side streets +242 Seminole pines and surrounding 5084 19.51 District 3 Now 5757 -666 +22 Carr. Woods, Dav. Glen, Bear Creek Est., side streets Tuscawilla Trail 5113 19.62 ~- ~i+1 ;}--0 {J 5 t/ I -sjY~r ~ MIL. t207E~ / ~ 17Ie ~ r ,if' ~ (/,v OE7Z-~ 77W d/j.J & ~ t? ~ow C-Gl:J~) I-;Uo ~jU.s1I?6 Ww(!jtllt#u~ ~f*'Nii;?6~ /JI{ 0('0 S-J7f rF /l-T /1,Vt;" I?tJ /AJ-r- 70 "77!7s /1Ilan~~ ~ I ~ jJvR-tMYEf) Wf'6 = 7Jk. ~_0I7 :rR/Ai- ff.leeny-, Ou /Vlt; OW/V 77f/s ~~. /r ("S ~so ~VA..J/JERf77Wd/1J7 -,-;M-T/l ~~71>:It/e- f3t:bt:::. 6P ~/OE:2-/;Jc-$ /4" /JLJ/f'LA1J~ Rc~ ."'/&c 5~ /1m;~/ _ / (7Sv1r)L) 77fis IN ~~ . At ~/~;"7 77'E C""''7 /!~;- Oh7c.e ~S ~.. AlLWE3 OF ~b /J1,q-7blty/j~~ Wee.E. ~'/lr/A/~k 7D 71fi~~,f€t( () R- t7~? Pa-J "TV ~-. ., ) . 'f nl.J ~m/ir~- /D ~ ~LGlJf6j. A-,r -71/:l? / AK~cJ,J p? 77f-e-S6 C-em/J1/ f.5 /i),J , - /I1B==?77JJ If;r.. S /b;L- 01 J~C77~cr-1 .;2 - ~. t?;C /1.1.0 /!C77;",d> ~t3 ~ 7#t::eV /Al n.u.I ~j) /'iI-/77f / /tdtJP M1 tJfJAJ A-CC-o/2./) / 8/lSE21 otcl /h"1 /P-M-"-1~/~ tJ?: /""ff~71~ .;?A>0~eo W ~ ~<yrl~ {!;~ 5l7tPr.. 3- IT (5 J1A'-j (:}fb~4T;oA) T7-h4:T ~t"C 'Dls77Z1 cr/;.J6- ~MI i- f/ro /:.t.-b:.Jt4 8C- !fI7LG 'TO lJifC:U.55 !4/0f/fz, 5 /lA..1J~ ~j)e?.4 /p- C-/Tz" >TrlFP W~ /tv:47~ /f-:r GlTt.4 M~77)J6- /0 ~AJr- 77-Ic5 j)LA-r ~ -:;;. 4J1fEx./ ~I5JTldJ >- /f;tbvr C!ovA.JT> or . ..--,-- AJa~..e/ttoIJ? /1~I'f"E t 1/(fI-r tvPdLf) ~ 1fs"5t5'r ~ L:>i!71tie?1;';f {&?lVff/Jv~f F CITY OF WINTER SPRINGS, FLORIDA 1126 STATE ROAD 434 WINTER SPRINGS. FLORIDA 32708 Telephone (407) 327-1800 Mr. Rozelle Districting Commission Dear Mr. Rozelle, First, I want to apologize for the delay Wednesday. Second, as you know, I have been the Deputy City Clerk for only a short time. My instructions on copy charges are 15 cents each page, period. I have not yet learned all the" if' or "ands" of all the procedures. I did not feel right charging you for the Districting Commission Minutes, but I did what I thought was correct. Although the procedure is not 100% clear to me yet, I was instructed to use my own judgement. The attached is a refund in the amount of$1.50 for the 10 copies ofDistricting Commission Minutes. Once again, I apologize for this obstacle. '-m~t~'-~ Martha Jenkins" ,j Deputy City Clerk . M {2- (20~ /J ~~ef " \. . ..J ~ (,P-_______ @ t\--n~\ :<l O----------nISTRICTING COMMISSION r ~ CITY OF WINTER SPRINGS ~ APRIL 6, 1995 The meeting was called to order by Chairman Gene Lein at 7:02 p.m. ROLL CALL: KatWeen Roy, present O.J. "Skip" Drumheller, present Bruce Coxe, present Ken Haines, present Gene Lein, Chairman, present Vern Rozelle, absent Lee Ferguson, absent I Approval of March 23. 1995 Minutes: Chairman Lein requests any additions or changes. No additions or changes were announced. Minutes stand approved as stated. Deliberation on District Lines Kathleen Roy presented her plan as follows: Keep neighborhoods together as much as possible, and even out the count and also think about the future growth. Put all of Oak Forest together. District 2-she took 1,037 out of Oak Forest, added 485 from Bear Creek Estates, Carrington Woods and side streets.(Grizzly, Wild Cat, Cougar and Woodchuck) Continuing the high tension wire as the boundary. Took 63 from Arbor Glen to get it all together. Which gave her 5194. District 3-took out Carrington Woods, Bear Creek and side streets and subtracted Arbor Glen which gave her 5208. District 5-she added Oak Forest. Added to District 2 all around 434 as you come to city hall, and down Tuscawilla Road as you go towards stop and go light by the convenience store, and she drove around area by Lake Jessup and counted houses. (Didn't go by plat book.) Also Seminole Pines. Ms. Roy corrected herself: Added Oak Forest, Subtracted Hwy 434, Lake Jessup, Subtracted Seminole Pines and the 182 in Section 8 which gave her 5125. Distrist I-subtracted that 182 and got 5217. District 4 stays the same. Everything was within .2 of a percent. Ms. Roy commented that District 5 and 3 will grow a lot, so Bear Creek and area may come back over to District 3. Ms. Roy also explained she counted heads. Started with their figures, subtracted houses, multiplied by the formula-the resulted are numbers that aren't exact census count. She added and subtracted from their numbers. She called off numbers: 13 dwellings, 8, 7, 6, 60 which were multiplied by the 3.03 times the .94 so it won't come to same census figures that he's estimating; which is really a mien between a census estimate and a traffic estimate. Districting Commission April 6, 1995 7/(V fC:b, . F \\\ S ~ f.l> P \!5J Mr. Rozelle arrived at 7: 12 p.m. Requested cOPie~o be made. Page 2 of 5 Chairman Lein stated the numbers they were given were new permits which add to the previous figure. Ms. Roy stated that's why the house count is totally different when using the formula. Subtracting and adding dwellings. She stated she used the formula and started with the figures given. The mobile home park figures read different from what the formula reads. The real counts can be higher or lower. She had called the parks-Seminole Pines reads 203, but the actual count was 191. Hacienda Village reads 882, but actual count was 800. This was confusing to her because one count is done by population and when you start adding and subtracting according to the formula, you're really mixing apples and oranges. Chairman Lein asked Ms. Roy what she would do next time. She answered that she would go with just all dwellings to stay consistent. Everybody by head count, not by census. Suggested a program in the water department that would formulate the numbers and add people not on city , water. Add the new, and constantly use the same formula every two years. . -r-/\ .. .cL, '. 7AJ tJB IS ,ftG ,~(f l e.- Ms. Roy posted her map on the wall. @" ~ J2.;JfV'\M6JJT'6D ..- .J Mr. Rozelle~e.91ifyou start with a good base line to begin with, then the update could done easily. Wildwood is another example of not being correct. asmg s on patio homes and cluster homes. He divided 779 by the 3.03, then took 94% of that and if you work backwards it comes to 242 dwelling units, but there' tlwelling units in there. They are single family and clusters. Even at 3.03 times the count, it woul still come out to more than 779. My subdivision is low on the population count. There would be rrors in each district which would even themselves out. OJ- 'f ~ / t; .Tlt13 ~ ~ Chairman Lein asked Ms. Roy about the diagonal line. She answered, that was to encompass Seminole Pines. The line comes around 434 and Seminole Pines is the line which is close to Winding Hollow. Section 8 was put back into District 1. From District 2 moved Oak Forest to District 5 so it will all be together, moved into District 2-Carrington Woods, Bear Creek Estates, and side streets.(not Davenport Glen) District 3 moved what she put into District 2 and Arbor Glen. She said the boundary runs around Arbor Glen. Chairman Lein explained, they need to use main streets, creeks, power lines, things to be easily identified. Mr. Rozelle stated the previous District 2 went through the middle of Arbor Glen. It was explained the reason for that was the power line, and that was the guidelines. Districting Commission ASV-eb ' ~ Mr. Rozell~~~ Mr. Leir@:he March 23, 1995 minutes where he said he moved 22 homes from Arbor Glen and 87 homes from Unit 6, Tuscawilla from District 3 to District 5. Mr. Lein corrected himself stating he meant to say, the 22 homes from Arbor Glen and 87 homes from Unit 6, Tuscawilla would go into District 2. The map was correct.T~ 17aW7- a.u;:(l.e: IIIISf/4,..,-re{)t (/)Ml:eo~ AsIC-eo V~ I"7-f-A-r ~ ~ U;x;>Nr fh.,ip P~~E)"2 Discussion on the division of neighborhoods; districting pertaining to commission voting. .. April 6, 1995 Page 4 of 5 ($ They went over Ms. Roy's map again. County land within the districts was discussed. Mr. Haines made a motion to accept Ms. Roys map assuming the numbers were correct which the staffwill check; Mr. Rozelle seconds. Chairman Lein stated there will not be time to have corrections made. More discussion on county land within the city limits. Mr. Haines looked at map in the commission chambers, and stated Orange Avenue is county land. There are a few areas that are county. This finding would change calculations. The district commission agrees they are not comfortable with the county land numbers. Mr. Rozelle asked if they could approve Ms. Roy's map subject to Mr. LeBlanc verifying the numbers, and use Mr. Haines map as a back up. The map needs to be presented to the commission either May 8, 1995 or May 22, 1995. Mr. Lein will be out of town on the 22nd of May. Decision was made to have another meeting so members could make their corrections. Mr. Haines rescinded the motion. Mr. Rozelle asked Chairman Lein if their commission has to have the public hearing. Mr. Lein answered yes. Discussion on why there has to be a public hearing, and who must hold the public hearing. Mr. Drumheller pointed out, they started with information provided by the City of Winter Springs staff. They have to do the best job they can with the information given. @ Chairman Lein stated they had given a figure to start with, then Mr. LeBlanc gave them a number, which were new permits to add to the starting figure. A total figure of26,054.. Mr. LeBlanc worked out the figures from the building permits, using the 94% occupancy rate. Then he came up with numbers added to each district. Those are solid numbers, nothing to divide or multiply. ht~~L,14 7 fA ~ ,ff.tfi ""Pc)~ PU,^~ 5- eo "1 i..- IJDluIL f>t.; ,1 Jtt iu\~ ;- _ Discussion on getting Ms. Roy's total count to match the 26,054 figure. ~ I sW~StoW. Discussion on meeting for Monday, April 10, 1995. There were 3 maps from which to choose. Districting Commission April 6, 1995 Page 3 of 5 Ms. Roy mentioned that a lot of people may not have been included in the census because they're back in the woods.(145 count, 29 in Lake Jessup area, 13 on Tuscawilla Rd., 9 on 434 before Seminole Pines) No changes in District 4. Moved Oak Forest all to District 5. Removed from District 5, the area starting at Tuscawilla Road on down to the lake (High School, City Hall, Seminole Pines) and placed it in District 2. Chairman Lein questioned the district line. He would like to see a main street such as 434 being used as the line. Three more maps were posted. (Mr. Rozelle, Mr. Lein, and Mr. Haines) @ Mr. Rozelle stated he was not ::-there were more thanju'; semi~o~-;~~.~~ Cfl"f~ Recalculated his figures, needed to verify count. Also mentioned he had different count for Tuscawilla area off Winter Springs Blvd, moved it out of District 3 into District 2. Kept District 4 the same. Added the 205 into District 1, moved a section of District 5 into District 1 to even them up. His count slightly different from hers. Counted subdivision in section 4 (pointed part that goes to 434/419 and back, off Sherry Drive-triangle) Actual count-220 and plat book count- 212. Mr Rozelle asked, Mr. LeBlanc clarifies changes by the books, not physically counting houses? Chairman Lein answered Yes. Mr. Haines explained his tenth of 1 % error was corrected by moving into District 2 the 11 homes from District 3 in Arbor Glen. Now all of Arbor Glen is in District 2. Line runs south of Arbor Glen. Mr Rozelle stated his plan as follows: Kept District 4 the same. Kept Oak Forest together. District 1 changed to 5360 or 20.5%. District 2 at 20.2%. Conclusion. Discussion. Chairman Lein read from Section 4.02, C(I) from the Ordinance: Each district shall be formed of compact contiguous territory, and its boundary lines shall follow the center lines of streets in so far as practical or possible, or other boundaries available. Mr Rozelle mentioned the second principal of equal and effective representation. Discussion. Chairman Lein announced again the need for identifiable boundaries. Discussion on the district line running behind Seminole Pines on Ms. Roys map. Mr. Drumheller asked about Ms. Roys district line for Arbor Glen. It was stated the whole subdivision would be encompassed to the south. ~ f\A(A..l-e/~ A--Skl? F~ ~,(I\ars (j;) 11Af2-.. O,eoW\ lteucIL.- ~e10T~ '11+frf )Uf>D i J'\ s ;o~ i 1J H-!t:i-Fl otJ 1+(.5 /.>>rp fll4PO SM-~ it 5~~ 11) CUT OA/L ~\ @ @ elf) Districting Commission April 6, 1995 Page 5 of 5 Chairman Lein asked each member if they want to make a decision tonight or next meeting. Kathleen Roy-extend it further. ft/(f" @t::a::.S Ken Haines-work it out and get it don e._ AA~ ~S -rb -2 Bruce Coxe-finish tonight if we could. ..".(1) Do u-Jc=: ~ . Vern Rozelle-finish tonight. Also had 2 q>Vt5lTto.v7 '" r:3)Do t."JE G-tAve: 'n """G ,..-0 Skip Drumheller-finish tonight, but more interested in doing'iiilglit. Cevt-.J"r T1+e Pl..A-, BoD IC-$ '7<1 f::r'JT'r ~"1 To q.J l b"H--T ~ Recalculations of Ms. Roy's map. There were no corrections needed on Chairman Lein's map. Four moves total. Mr. Haines~ad to correct his map by moving Arbor Glen from District 3 into District 2. Four moves total. 11 . /1/1 /.-,0 . f#l- s t; t"~.AC7' fV\(L HA'tJ~ !-f-A j' ., tJ,f{7tiJCjb~ 'rJ~ (...I:?IJ,)S --,- '-7~/ Ms. Roy's map had 5 moves. 0 M /? LV v EO iF Ms, P G{) 2 (4jef~ . AJam OAJ MJA1~)~ltle /l()Z€Z-Le rr;?y Ms. Roy moves to adjourn until Mond y. IT / f a f:: W /rlf .71ft?Clltt/~~,u D Chairman Lein announces the next meeting will be held Monday, April 10, 1995 at 6:00 p.m. in the conference room.He will try to contact the absentee member. The meeting adjourned at 9:30 p.m. Respectfully Submitted, Martha R. Jenkins Deputy City Clerk The meeting was called to order by Chairman Gene Lein at 7:04 p.m. in the Commission Chambers. ROLL CALL: Kathleen Roy, present 0.1. "Skip" Drumheller, present Bruce Coxe, present Ken Haines, present Chairman Gene Lein, present Vern Rozelle, absent Lee Ferguson, present District Lines Completion: Chairman Lein stated April 12, 1995 was the date he selected to hold the April 10, 1995 meeting. The April 10, 1995 meeting was postponed due to the agenda not being posted in the proper time frame. The meeting was moved to the Commission Chambers because the conference room was occupied by the B.O.W.S. Board. Mr. Rozelle arrived 7:05 p.m. and then excused himself momentarily. The minutes of April 6, 1995 and April 12, 1995 will be available for approval at the next meeting. Chairman Lein delayed meeting until Mr. Rozelle returned. /IJ 01-2> MIA;'re:S... Chairman Lein revealed an awareness to a violation of the Sunshine Law. He asked for statements from the board. @ Ms. Roy stated she had received numbers from Gene, Vernon, and Ken; just sharing numbers of where they counted so she wouldn't have to double count. Mr. Lein asked Ms. Roy if that was during or after meetings. She answered, after the meetings. . ~ /AJE:[) Mr. Rozell nte 'ecte hat he brought the subject up at the last meeting. Believed it was suggested by tlie c air that they consult on the numbers. Chairman Lein asked to discuss this further after he has read the minutes. The advice given by the City Attorney. Mr. Rozelle stated the only discussion he held with Kathleen was about his counts on certain streets. Districting Commission April 12, 1995 Page 2 of 5 Chairman Lein withdrew his map. Ms. Roy explained the changes on her map from last meeting. Boot area has been added to District 4. Section 8 has been moved, comes up Holiday Lane meets county line and includes Tuscawilla Trails in District 3. Arbor Glen remains split in half Carrington Woods and Davenport Glen are now together. Chairman Lein asked Ms. Roy how many boundaries are affected with the moves she made. Ms. Roy answered, Move #1-Boundary comes down Winter Springs Blvd. instead of up by Bear Creek Estates. Move #2-Tuscawilla Trail which is now in District 5. Move #3-Part by Seminole Pines. Move #4-Areas by Section 1 in Section 8. Move #5-the boot area. Move #6-0ak Forest. Arbor Glen stays where it is. District 4-20.08%, District 1-20.39%, District 5-20.38%, District 2- 19.51%, District 3-19.62%. Totalof26,054. Mr. Haines explained his map as follows: District 5-North side ofPearI Road remains in District 5. Arbor Glen moves into District 2. Unit 8 stays in District 5. District 1-19.9%, District 2- 19.84%, District 3-20.4%, District 4-stays the same, District 5-stays the same. Total boundary moves are 4. Mr. Rozelle asked about the approval of the April 6, 1995 meeting. Chairman Lein told him the minutes would be available for approval at the next meeting. Mr. Rozelle wanted the April 6, 1995 minutes to include the conversation which gave authorization to consult by phone on the count. Mr. Rozelle said he asked the chair for any objections, last Thursday night, if he called another member about his count. Asked if he could make an observation at the end of tonight's meeting. Mr. Haines said he did not recall that, but it would be in the minutes if so. Ms. Roy said she recalled it. Stated that Gene said you two work together and see if you can come up with correct numbers. Mr. Drumheller said he also didn't recall that, but that he may have just missed it. Ms. Roy added that it may have been after the recorder was turned off Mr. Rozelle recalled Gene saying: you two work on the actual count numbers. That we could call and discuss counts. Ms. Roy asked for the record, the number of homes for Carrington Woods, Bear Creek Estates, Davenport Glen. Mr. Haines answered, 168 homes. Districting Commission April 12, 1995 Page 3 of 5 Ms. Roy disputed his number. She came up with 199 homes. Mr. Haines stated this figure was counted in the plat books by Mr. LeBlanc who notified him of the 1/10% error. This was corrected. Mr. Rozelle asked Mr. Haines, sitting on this committee, should he have not moved the section where he lives into another district. Mr. Haines explained, either his map or Ms. Roys map would move him to District 5. Mr. Rozelle suggested it may be wise to split Trotwood up the middle like Chairman Leins map rather than having Mr. Haines plan being accepted with him moving out of District 2 into District 5. Mr. Haines rationalized that all seven members are residents; and either did or did not move themselves. Chairman Lein asked Mr. Haines if there were numbers questionable in Davenport, Carrington area. Mr. Haines and Ms. Roys map differ by 31 homes for this area. ,;;'- Chairman Lein suggested Mr. Haines withdraw his map and replace it with Mr. Lein's. Mr.Haines withdrew his map, and suggested Mr. Lein's map be shown. Mr. Rozelle's total for District 2 on Chairman Lein's map calculated to 5475. Chairman Lein explained his plan: Change # I-From District 3 to District 2, Arbor Glen of22 units, Tuscawilla, unit 6 of 87 units for a total of 109 units or 310 people. Change #2-From District 5 to District 1, North Orlando 8 of 72 units or 205 people. Change #3-From District 3 to District 2, Bear Creek Estates of64 units or 182 people. Change #4-From District 2 to District 5, Oak Forest, unit 6 of 57 units and Oak Forest, unit 8 of24 units for a total of81 units or 230 people. Mr. Rozelle suggested leaving the 182 people from Bear Creek Estates in District 3. Mr. Haines went over his notes, Davenport Glen had not been figured in. Moved Davenport Glen from District 3 to District 2 which corrected the error. New figures: District 1- 19.9% or 5172 people, District 2- 20.4% or 5324 people, District 3- 20.3% or 5290 people, District 4- 19.9% or 5184 people and district 5- 19.5% or 5084 people. The total of26,054. Districting Commission April 12, 1995 Page 4 of 5 Chairman Lein withdrew his map. All members received a piece of paper in which to write down who's map they chose, either Haines or Roy. The recording secretary collected the papers and read: Roy, Haines, Haines, Haines, Roy, Haines, and Haines. Chairman Lein announced Mr. Haines' map will be presented to the commission. Informed Mr. Haines he needed his figures and drawing to be turned into the secretary tonight for preparation of the public hearing scheduled for Thursday, May 4, 1995 at 7:00 p.m. in the Commission Chambers. The May 4, 1995 meeting will be opened as a regular district commission meeting in order to approve/disapprove tonight's and April 6, 1995 minutes. Mr. Rozelle said he requested a statement he made in the beginning of the March 23, 1995 meeting, regarding other miens of counting the population which would reflect the federal and state figures for the city population count(the figures the federal and state use to reimbursement the city which may not be there three years from now), be put in the minutes. However, he didn't see anything on his copy. Mr. Rozelle said the count they had was accurate, as accurate as any other count out there. He looked at two or three ways, all were within five hundred of each other. Suggested using something other than a traffic zone count such as a count that would reflect the monies the city receives for population. Also, there were a couple of comments made about the need for districting which were not in the March 23, 1995 minutes. Mr. Rozelle asked Mr. Lein "Is the chairman going to enter into the record of this meeting that members of this commission telephoned each other to discuss counts without any request for permission to do so?" Chairman Lein responded "I'm not aware of that". Mr. Lein also made a statement as of the chair, "These minutes of this meeting with those statements that are made as far as possible future adjustments or whatever is to be made, with districting committee on how the figures are to be arrived at, that prepares through the state, the city manager to staff to review. If they feel changes are necessary they'll make the possible changes for the next time the districting committee meets". Mr. Ferguson asked if they will get a copy offinal map. Mr. Lein let everyone know they will each have a finalized map prior to the public hearing. Mr. Rozelle asked how the minutes will be discussed at the public hearing. Chairman Lein explained, He will open the meeting as a public meeting, then adjourn the public meeting to open a regular meeting for approval/disapproval of the minutes. Close the regular meeting, and re-adjourn the public hearing. @ Districting Commission April 12, 1995 Page 5 of 5 Once again, Mr. Rozelle stated he wanted the April 6, 1995 minutes to reflect the permission given to discuss counts. Chairman Lein stated he has the right to correct or adjust the minutes during the meeting. Chairman Lein will suggest through these minutes to the staff to come out with the worded description of boundaries and the information should be ready for the public hearing. He also believes it published in the newspaper for the public. Mr. Drumheller added, As far as the Sunshine Laws concerned, if there were discussions outside of this meeting by members, and if those discussions had no bearing on the final outcome of this decision, I don't see why they need to be included in any minutes. If it did have bearing, it could result in having to do this all over again. I understand the concerns of other members, my concern is for the bottom line. I feel we have come to a good decision, we battled it out, discussed it, drew and redrew, renumbered, and I think it ~bearing on final outcome. Mr. Rozelle stated, There was no attempt to discuss numbers outside of the need to make a decision, and our decision point was supposed to be Monday which was a very limited time to count plat books. Chairman Lein accepted the motion, and adjourned the meeting at 7:30 p.m. Respectfully Submitted, Martha Jenkins Deputy City Clerk , The meeting was called to order by Chairman Gene Lein at 7:04 p.m. in the Commission Chambers. ROLL CALL: Kathleen Roy, present O.J. "Skip" Drumheller, present Bruce Coxe, present Ken Haines, present Chairman Gene Lein, present Vern Rozelle, absent Lee Ferguson, present District Lines Completion: Chairman Lein stated April 12, 1995 was the date he selected to hold the April 10, 1995 meeting. The April 10, 1995 meeting was postponed due to the agenda not being posted in the proper time frame. The meeting was moved to the Commission Chambers because the conference room was occupied by the B.O.W.S. Board. Mr. Rozelle arrived 7:05 p.m. and then excused himsel~ The minutes of April 6, 1995 and April 12, 1995 will be available for approval at the next meeting. ........, Chairman Lein delayed meeting until Mr. Rozelle returned. IIJ OJ. - 3 /l1/AJTc~:- S ,.oJ S ee..,. ~ F)O-((.lCj ro.p h Chairman Lein revealed an awareness to a violation of the Sunshine Law. He asked for statements - from the board. @ Ms. Roy stated she had received numbers from Gene, Vernon, and Ken; just sharing numbers of where they counted so she wouldn't have to double count. Mr. Lein asked Ms. Roy if that was during or after meetings. She answered, after the meetings. o? ~ /AJEf) ~ Mr. Rozel te 'ecte hat he brought the subject up at the last meeting. Believed it was sug ed by tile c air that they consult on the numbers. Chairman Lein asked to discuss this further after he has read the minutes. The advice given by the City Attorney. Mr. Rozelle stated the only discussion he held with Kathleen was about his counts on certain streets. ~ Ve{\i\\ ~COr'l .: +0 +hV'OV0 \'y\ beh,0~eJ, b r O-Ync.",S b+h~.. -\-h~ "'-9S - C.- -, I,^, <: \r .1 i'. r-{,; . I '1.11 G-ot<2vcc'J' C\JOYLJ \1\..)(\\-/) ,,~, r . \ .J 0 Y-Y '--I I \ -"- L' \..) V'-- I r v , .- Districting Commission April 12, 1995 Page 2 of 5 Chairman Lein withdrew his map. Ms. Roy explained the changes on her map from last meeting. Boot area has been added to District 4. Section 8 has been moved, comes up Holiday Lane meets county line and includes Tuscawilla Trails in District 3. Arbor Glen remains split in half. Carrington Woods and Davenport Glen are now together. Chairman Lein asked Ms. Roy how many boundaries are affected with the moves she made. Ms. Roy answered, Move # I-Boundary comes down Winter Springs Blvd. instead of up by Bear Creek Estates. Move #2-Tuscawilla Trail which is now in District 5. Move #3-Part by Seminole Pines. Move #4-Areas by Section 1 in Section 8. Move #5-the boot area. Move #6-0ak Forest. Arbor Glen stays where it is. District 4-20.08%, District 1-20.39%, District 5-20.38%, District 2- 19.51%, District 3-19.62%. Totalof26,054. Mr. Haines explained his map as follows: District 5-North side of Pearl Road remains in District 5. Arbor Glen moves into District 2. Unit 8 stays in District 5. District 1-19.9%, District 2- 19.84%, District 3-20.4%, District 4-stays the same, District 5-stays the same. Total boundary moves are 4. Mr. Rozelle asked about the approval of the April 6, 1995 meeting. Chairman Lein told him the minutes would be available for approval at the next meeting. Mr. Rozelle wanted the April 6, 1995 minutes to include the conversation which gave authorization to consult by phone on the count. Mr. Rozelle said he asked the chair for any objections, last Thursday night, if he called another member about his count. Asked if he could make an observation at the end of tonight's meeting. Mr. Haines said he did not recall that, but it would be in the minutes if so. Ms. Roy said she recalled it. Stated that Gene said you two work together and see if you can come up with correct numbers. Mr. Drumheller said he also didn't recall that, but that he may have just missed it. Ms. Roy added that it may have been after the recorder was turned off. Mr. Rozelle recalled Gene saying: you two work on the actual count numbers. That we could call and discuss counts. Ms. Roy asked for the record, the number of homes for Carrington Woods, Bear Creek Estates, Davenport Glen. Mr. Haines answered, 168 homes. Districting Commission April 12, 1995 Page 3 of 5 Ms. Roy disputed his number. She came up with 199 homes. Mr. Haines stated this figure was counted in the plat books by Mr. LeBlanc who notified him of the 1/10% error. This was corrected. Mr. Rozelle asked Mr. Haines, sitting on this committee, should he have not moved the section where he lives into another district. Mr. Haines explained, either his map or Ms. Roys map would move him to District 5. Mr. Rozelle suggested it may be wise to split Trotwood up the middle like Chairman Leins map rather than having Mr. Haines plan being accepted with him moving out of District 2 into District 5. Mr. Haines rationalized that all seven members are residents; and either did or did not move themselves. Chairman Lein asked Mr. Haines if there were numbers questionable in Davenport, Carrington area. Mr. Haines and Ms. Roys map differ by 31 homes for this area. Chairman Lein suggested Mr. Haines withdraw his map and replace it with Mr. Lein's. Mr. Haines withdrew his map, and suggested Mr. Lein's map be shown. Mr. Rozelle's total for District 2 on Chairman Lein's map calculated to 5475. Chairman Lein explained his plan: Change # I-From District 3 to District 2, Arbor Glen of 22 units, Tuscawilla, unit 6 of 87 units for a total of 109 units or 310 people. Change #2-From District 5 to District 1, North Orlando 8 of72 units or 205 people. Change #3-From District 3 to District 2, Bear Creek Estates of 64 units or 182 people. Change #4-From District 2 to District 5, Oak Forest, unit 6 of 57 units and Oak Forest, unit 8 of24 units for a total of81 units or 230 people. Mr. Rozelle suggested leaving the 182 people from Bear Creek Estates in District 3. Mr. Haines went over his notes, Davenport Glen had not been figured in. Moved Davenport Glen from District 3 to District 2 which corrected the error. New figures: District 1- 19.9% or 5172 people, District 2- 20.4% or 5324 people, District 3- 20.3% or 5290 people, District 4- 19.9% or 5184 people and district 5- 19.5% or 5084 people. The total of26,054. Districting Commission April 12, 1995 Page 4 of 5 Chairman Lein withdrew his map. All members received a piece of paper in which to write down who's map they chose, either Haines or Roy. The recording secretary collected the papers and read: Roy, Haines, Haines, Haines, Roy, Haines, and Haines. Chairman Lein announced Mr. Haines' map will be presented to the commission. Informed Mr. Haines he needed his figures and drawing to be turned into the secretary tonight for preparation of the public hearing scheduled for Thursday, May 4, 1995 at 7:00 p.m. in the Commission Chambers. The May 4, 1995 meeting will be opened as a regular district commission meeting in order to approve/disapprove tonight's and April 6, 1995 minutes. Mr. Rozelle said he requested a statement he made in the beginning of the March 23, 1995 meeting, regarding other miens of counting the population which would reflect the federal and state figures for the city population count(the figures the federal and state use to reimbursement the city which may not be there three years from now), be put in the minutes. However, he didn't see anything on his copy. Mr. Rozelle said the count they had was accurate, as accurate as any other count out there. He looked at two or three ways, all were within five hundred of each other. Suggested using something other than a traffic zone count such as a count that would reflect the monies the city receives for population. Also, there were a couple of comments made about the need for districting which were not in the March 23, 1995 minutes. Mr. Rozelle asked Mr. Lein "Is the chairman going to enter into the record of this meeting that members of this commission telephoned each other to discuss counts without any request for permission to do so?" Chairman Lein responded "I'm not aware of that". Mr. Lein also made a statement as of the chair, ''These minutes of this meeting with those statements that are made as far as possible future adjustments or whatever is to be made, with districting committee on how the figures are to be arrived at, that prepares through the state, the city manager to staff to review. If they feel changes are necessary they'll make the possible changes for the next time the districting committee meets". Mr. Ferguson asked if they will get a copy offinal map. Mr. Lein let everyone know they will each have a finalized map prior to the public hearing. Mr. Rozelle asked how the minutes will be discussed at the public hearing. Chairman Lein explained, He will open the meeting as a public meeting, then adjourn the public meeting to open a regular meeting for approvaVdisapproval of the minutes. Close the regular meeting, and re-adjourn the public hearing. @ Districting Commission April 12, 1995 Page 5 of 5 Once again, Mr. Rozelle stated, he wanted the April 6, 1995 minutes to reflect the permission given to discuss counts. Chairman Lein stated he has the right to correct or adjust the minutes during the meeting. Chairman Lein will suggest through these minutes to the staff to come out with the worded description of boundaries and the information should be ready for the public hearing. He also believes it published in the newspaper for the public. Mr. Drumheller added, As far as the Sunshine Laws concerned, if there were discussions outside of this meeting by members, and if those discussions had no bearing on the final outcome of this decision, I don't see why they need to be included in any minutes. If it did have bearing, it could result in having to do this all over again. I understand the concerns of other members, my concern is for the bottom line. I feel we have come to a goo decision, we battled it out, discussed it, drew and redrew, renumbered, and ~~nk it had earing on final outcome. 'po ('\ t Mr. Rozelle stated, There was no attempt to discuss numb s out ide of the need to make a decision, and our decision point was supposed to be Monday which was a very limited time to count plat books. Chairman Lein accepted the motion, and adjourned the meeting at 7:30 p.m. Respectfully Submitted, Martha Jenkins Deputy City Clerk , RECORDING SECRETARY'S COMMENTS REGARDING DISTRICTING COMMISSION'S MAY 4, 1995 PUBLIC HEARING Comments to the April 6. 1995 meeting changes: Page 2-I"ofhis proposal" was not said at the April 6, 1995 meeting. 2Definition of "interject": to throw in between or among other things. 3"The traffic zone" was not said at the April 6, 1995 meeting. Page 3-4 "of the post office" was not said at the April 6, 1995 meeting. Page 4-sDefinition of "Question": a subject or aspect of dispute or open for discussion; problem/matter, and an act or instance of asking; inquiry. Rozelle asked Lein 2 or 3 times about this "Misprint" on the March 23, 1995 minutes. 6Rozelle did ask if that affected the count and percentages, and then also asked if the percentages still stayed the same. Lein answered "Yes, ... the drawing was correct. Lein corrects his statement in the paragraph of the minutes, and answers the question without having to be asked. (the map is correct) Page 5-7Failure to erase the "also had 2" before distribution. The answer to the 2nd question that Rozelle asked made the questions insignificant. Question l-Lein answered Yes. Question 2-Roy answered-she didn't feel the stress of trying to get it all done while everyone is here waiting is a proper way for you (her) to do the thinking and the number adding... sTheir moves were stated in the 2nd, 3rd, and 4th sentences after the first paragraph of the April 6, 1995 minutes. 91 heard no comments on the tape pertaining to "Ms. Roy proposed comparing notes on numbers..." at the location stated. There was a comment made before the first paragraph on page 5 which states: Roy asked, Would you also maybe work with what we have started with and try and you verity what I've been trying to achieve. Rozelle said he could live with that. Rozelle said, ..? acceptable to the chairman. No distinguishable responses. This was 63 count on my recorder. lO(paragraph two, last sentence) Rozelle stated that the "Ms. Roy proposed comparing notes..." was "at the beginning of the second side". The correct location is the second tape or third side. Comments to the April 12. 1995 Meeting: Page l-IIRozelle wants "in 2 or 3 minutes" added to paragraph four even though in paragraph two the minutes state "momentarily" 12 This was not a derogatory statement. Just used for variety in words. Page 5-I3The word "don't" as in "I don't think it had any bearing..." was left out by mistake. >,,-..