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HomeMy WebLinkAbout1995 04 12 District Commission Regular Minutes (() DISTRICTING COMMISSION CITY OF WINTER SPRINGS APRIL 12, 1995 The meeting was called to order by Chairman Gene Lein at 7:04 p.m. in the Commission Chambers. ROLL CALL: Kathleen Roy, present 0.1. "Skip" Drumheller, present Bruce Coxe, present Ken Haines, present Chairman Gene Lein, present Vern Rozelle, absent Lee Ferguson, present District Lines Completion: Chairman Lein stated April 12, 1995 was the date he selected to hold the April 10, 1995 meeting. The April 10, 1995 meeting was postponed due to the agenda not being posted in the proper time frame. The meeting was moved to the Commission Chambers because the conference room was occupied by the B.O.W.S. Board. Mr. Rozelle arrived 7:05 p.m. and then excused himself momentarily. The minutes of April 6, 1995 and April 12, 1995 will be available for approval at the next meeting. Chairman Lein delayed meeting until Mr. Rozelle returned. Chairman Lein revealed an awareness to a violation of the Sunshine Law. He asked for statements from the board. Ms. Roy stated she had received numbers from Gene, Vernon, and Ken; just sharing numbers of where they counted so she wouldn't have to double count. Mr. Lein asked Ms. Roy if that was during or after meetings. She answered, after the meetings. Mr. Rozelle interjected that he brought the subject up at the last meeting. Believed it was suggested by the chair that they consult on the numbers. Chairman Lein asked to discuss this further after he has read the minutes. The advice given by the City Attorney. Mr. Rozelle stated the only discussion he held with Kathleen was about his counts on certain streets. Districting Commission April 12, 1995 Page 2 of 5 Chairman Lein withdrew his map. Ms. Roy explained the changes on her map from last meeting. Boot area has been added to District 4. Section 8 has been moved, comes up Holiday Lane meets county line and includes Tuscawilla Trails in District 3. Arbor Glen remains split in half Carrington Woods and Davenport Glen are now together. Chairman Lein asked Ms. Roy how many boundaries are affected with the moves she made. Ms. Roy answered, Move #1-Boundary comes down Winter Springs Blvd. instead of up by Bear Creek Estates. Move #2-Tuscawilla Trail which is now in District 5. Move #3-Part by Seminole Pines. Move #4-Areas by Section 1 in Section 8. Move #5-the boot area. Move #6-0ak Forest. Arbor Glen stays where it is. District 4-20.08%, District 1-20.39%, District 5-20.38%, District 2- 19.51%, District 3-19.62%. Totalof26,054. Mr. Haines explained his map as follows: District 5-North side of Pearl Road remains in District 5. Arbor Glen moves into District 2. Unit 8 stays in District 5. District 1-19.9%, District 2- 19.84%, District 3-20.4%, District 4-stays the same, District 5-stays the same. Total boundary moves are 4. Mr. Rozelle asked about the approval of the April 6, 1995 meeting. Chairman Lein told him the minutes would be available for approval at the next meeting. Mr. Rozelle wanted the April 6, 1995 minutes to include the conversation which gave authorization to consult by phone on the count. Mr. Rozelle said he asked the chair for any objections, last Thursday night, ifhe called another member about his count. Asked if he could make an observation at the end of tonight's meeting. Mr. Haines said he did not recall that, but it would be in the minutes if so. Ms. Roy said she recalled it. Stated that Gene said you two work together and see if you can come up with correct numbers. Mr. Drumheller said he also didn't recall that, but that he may have just missed it. Ms. Roy added that it may have been after the recorder was turned off. Mr. Rozelle recalled Gene saying: you two work on the actual count numbers. That we could call and discuss counts. Ms. Roy asked for the record, the number of homes for Carrington Woods, Bear Creek Estates, Davenport Glen. Mr. Haines answered, 168 homes. Districting Commission April 12, 1995 Page 3 of 5 Ms. Roy disputed his number. She came up with 199 homes. Mr. Haines stated this figure was counted in the plat books by Mr. LeBlanc who notified him of the 1/10% error. This was corrected. Mr. Rozelle asked Mr. Haines, sitting on this committee, should he have not moved the section where he lives into another district. Mr. Haines explained, either his map or Ms. Roys map would move him to District 5. Mr. Rozelle suggested it may be wise to split Trotwood up the middle like Chairman Leins map rather than having Mr. Haines plan being accepted with him moving out of District 2 into District 5. Mr. Haines rationalized that all seven members are residents; and either did or did not move themselves. Chairman Lein asked Mr. Haines ifthere were numbers questionable in Davenport, Carrington area. Mr. Haines and Ms. Roys map differ by 31 homes for this area. Chairman Lein suggested Mr. Haines withdraw his map and replace it with Mr. Lein's. Mr.Haines withdrew his map, and suggested Mr. Leinls map be shown. Mr. Rozelle's total for District 2 on Chairman Lein's map calculated to 5475. Chairman Lein explained his plan: Change #1-From District 3 to District 2, Arbor Glen of22 units, Tuscawilla, unit 6 of 87 units for a total of 109 units or 310 people. Change #2-From District 5 to District 1, North Orlando 8 of72 units or 205 people. Change #3-From District 3 to District 2, Bear Creek Estates of64 units or 182 people. Change #4-From District 2 to District 5, Oak Forest, unit 6 of 57 units and Oak Forest, unit 8 of24 units for a total of81 units or 230 people. Mr. Rozelle suggested leaving the 182 people from Bear Creek Estates in District 3. Mr. Haines went over his notes, Davenport Glen had not been figured in. Moved Davenport Glen from District 3 to District 2 which corrected the error. New figures: District 1- 19.9% or 5172 people, District 2- 20.4% or 5324 people, District 3- 20.3% or 5290 people, District 4- 19.9% or 5184 people and district 5- 19.5% or 5084 people. The total of 26,054. Districting Commission April 12, 1995 Page 4 of 5 Chairman Lein withdrew his map. All members received a piece of paper in which to write down who's map they chose, either Haines or Roy. The recording secretary collected the papers and read: Roy, Haines, Haines, Haines, Roy, Haines, and Haines. Chairman Lein announced Mr. Haines' map will be presented to the commission. Informed Mr. Haines he needed his figures and drawing to be turned into the secretary tonight for preparation of the public hearing scheduled for Thursday, May 4, 1995 at 7:00 p.m. in the Commission Chambers. The May 4, 1995 meeting will be opened as a regular district commission meeting in order to approve/disapprove tonight's and April 6, 1995 minutes. Mr. Rozelle said he requested a statement he made in the beginning of the March 23, 1995 meeting, regarding other miens of counting the population which would reflect the federal and state figures for the city population count( the figures the federal and state use to reimbursement the city which may not be there three years from now), be put in the minutes. However, he didn't see anything on his copy. Mr. Rozelle said the count they had was accurate, as accurate as any other count out there. He looked at two or three ways, all were within five hundred of each other. Suggested using something other than a traffic zone count such as a count that would reflect the monies the city receives for population. Also, there were a couple of comments made about the need for districting which were not in the March 23, 1995 minutes. Mr. Rozelle asked Mr. Lein "Is the chairman going to enter into the record of this meeting that members of this commission telephoned each other to discuss counts without any request for permission to do so?" Chairman Lein responded "I'm not aware of that". Mr. Lein also made a statement as of the chair, "These minutes of this meeting with those statements that are made as far as possible future adjustments or whatever is to be made, with districting committee on how the figures are to be arrived at, that prepares through the state, the city manager to staff to review. If they feel changes are necessary they'll make the possible changes for the next time the districting committee meets". Mr. Ferguson asked if they will get a copy offinal map. Mr. Lein let everyone know they will each have a finalized map prior to the public hearing. Mr. Rozelle asked how the minutes will be discussed at the public hearing. Chairman Lein explained, He will open the meeting as a public meeting, then adjourn the public meeting to open a regular meeting for approvaVdisapproval of the minutes. Close the regular meeting, and re-adjourn the public hearing. Districting Commission April 12, 1995 Page 5 of 5 Once again, Mr. Rozelle stated he wanted the April 6, 1995 minutes to reflect the permission given to discuss counts. Chairman Lein stated he has the right to correct or adjust the minutes during the meeting. Chairman Lein will suggest through these minutes to the staff to come out with the worded description of boundaries and the information should be ready for the public hearing. He also believes it published in the newspaper for the public. Mr. Drumheller added, As far as the Sunshine Laws concerned, if there were discussions outside of this meeting by members, and if those discussions had no bearing on the final outcome of this decision, I don't see why they need to be included in any minutes. If it did have bearing, it could result in having to do this all over again. I understand the concerns of other members, my concern is for the bottom line. I feel we have come to a good decision, we battled it out, discussed it, drew and redrew, renumbered, and I think it had any bearing on final outcome. Mr. Rozelle stated, There was no attempt to discuss numbers outside of the need to make a decision, and our decision point was supposed to be Monday which was a very limited time to count plat books. Chairman Lein accepted the motion, and adjourned the meeting at 7:30 p.m. Respectfully Submitted, Martha Jenkins Deputy City Clerk ,d