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Home My WebLink About1999 06 28 Regular Item H . COMMISSION AGENDA ITEM H CONSENT INFORMATIONAL PUBLIr HEARING REGULAR X June 28, 1999 MGR~DEP~f_ Meeting Authorizationv REQUEST: Police Department requesting the Commission to review the material that the Department was directed to provide for this meeting concerning a Grant Officer to be shared by the Winter Springs Elementary School and the Highlands Elementary School. PURPOSE: This agenda item is to provide the Commission with the requested data concerning the School Resource Officer position as well as data directed by the City Manager regarding other grant positions in the Police Department. . CONSIDERATIONS: The Police Department works closely with three elementary schools, one middle school, and one high school located in the city. Partnership and teamwork between the schools and law enforcement have focused on safety and security to provide the best school campus environment. Currently a School Resource Officer is assigned to the high school and one School Resource Officer is assigned to Indian Trails Middle School. Keeth Elementary does benefit from the services of the Indian Trails Officer because they are located next door. Seminole County Schools provide 50% of the salary and benefits cost for each of the School Resource Officers. Due to increased demands for police service and presence at the elementary schools in recent years regarding custody issues, abuse cases, trespassing, traffic control, and criminal activity, both Winter Springs Elementary and Highlands Elementary Schools have attempted to identify the best method for answering their needs. In 1998 the schools approached the Police Department about assigning an officer to the schools. It was explained that the Police Department did not have adequate personnel to accomplish that request but we would respond to the schools as efficiently as possible with existing resources. Both schools continued to work closely with the police department on matters that occurred on school property. . Through the Director of Security for the Seminole County Schools, school officials found a grant that would pay for 75% of an officer's salary and benefits for a School Resource Officer. The schools approached the police department regarding this matter of the grant and requested to be provided with the costs for the matching portion of an officer's salary and benefits equal to the remaining 25%. That information was provided to Dan Snowberger, Principal at Winter Springs Elementary and Beth Ransom, Principal at the Highlands Elementary. Their objective was to obtain 100% funding through the grant and the school budget process. Listed below are the costs for the school grant position over the three years. Included are the in kind costs to the city for equipment, uniforms, vehicle costs, and physical exams. Years 4 and 5 are also shown to . depict what the full cost of the officer would be if the schools could not continue the program. However, both Mr. Snowberger and Ms. Ransom feel that Seminole County Schools would want to fund at least 50% of the salary and benefits after the grant expires. At the request of the Commission both principals have been invited to attend the June 28, 1999 meeting. TABLE I COPS UNIVERSAL HIRING GRANT (SCHOOL RESOURCE OFFICER POSITION) FY99 FYOO FY 01 FY02 FY03 FY04 Salaries-Qualified $0 $25,310 $26,069 $26,851 $27,657 $28,487 Salaries-Unqualified $0 $0 $0 $0 $0 $0 FICA Taxes $0 $1,745 $1,797 $1,851 $1,907 $1,964 Insurance $0 $2,007 $2,067 $2,129 $2,193 $2,259 W/Comp. $0 $999 $1,029 $1 ,060 $1,092 $1,124 Pension $0 $2,218 $2,285 $2,353 $2,424 $2,496 Total Personal Services $0 $33,742 $34,754 $35,797 $36,871 $37,977 Physical Exams $0 $375 $375 $375 $375 $375 Repair & Maint.-Vehicles $0 $1,000 $1 ,000 $1 ,000 $1,000 $1,000 Office Supplies $0 $300 $350 $350 $350 $350 Fuel & Oil $0 $1,777 $2,000 $2,111 $2,222 $2,333 . Tires & Filters $0 $0 $344 $444 $355 $365 Operating Supplies $0 $322 $333 $333 $333 $333 Uniforms $0 $377 $0 $0 $0 $377 Small Tools & Equipment $0 $0 $0 $0 $0 $0 Total Operating & Maintenance $0 $4,151 $4,402 $4,613 $4,635 $5,133 Vehicles $0 $7,000 $0 $0 $0 $0 Other Equipment $0 $2,000 $0 $0 $0 $0 Total Capital Outlay $0 $9,000 $0 $0 $0 $0 Total COPS Grant Budget $0 $46,893 $39,156 $40,410 $41,506 $43,110 Grant Reimbursement based upon Salaries up to 80 hours and related benefits. '$0 $33,742 $33,742 $33,742 $0 $0 City allocation $0 $13,151 $5,414 $6,668 $41,506 $43,110 Equivalent Millage 0.0000 0.0136 0.0056 0.0069 0.0428 0.0444 . / . Listed separately are the costs for the COPS More Universal Hiring Grant started in 1998. TABLE II COPS UNIVERSAL HIRING GRANT (CURRENT 8 GRANT OFFICER POSITIONS) FY99 FYOO FY 01 FY02 FY03 FY04 Salaries-Qualified $194,239 $210,578 $216,895 $223,402 $230,104 $237,007 Salaries-Unqualified $17,801 $11,223 $11,560 $11,906 $12,264 $12,632 FICA Taxes $16,221 $17,270 $17,788 $18,322 $18,871 $19,438 Insurance $12,068 $16,059 $16,541 $17,037 $17,548 $18,075 W/Comp. $7,930 $7,992 $8,232 $8,479 $8,733 $8,995 Pension $8,500 $17,744 $18,276 $18,825 $19,389 $19,971 Total Personal Services $256,759 $280,866 $289,292 $297,971 $306,910 $316,117 Physical Exams $3,000 $3,000 $3,300 $3,300 $3,300 $3,300 Repair & Maint.-Vehicles $10,000 $8,000 $9,000 $10,000 $11,000 $12,000 Office Supplies $300 $300 $350 $350 $350 $350 Fuel & Oil $15,000 $16,000 $18,000 $19,000 $20,000 $21,000 Tires & Filters $5,500 $5,500 $6,200 $6,500 $6,800 $7,100 . Operating Supplies $3,100 $2,900 $3,000 $3,000 $3,000 $3,000 Uniforms $3,000 $2,623 $3,400 $3,400 $3,400 $3,400 Small Tools & Equipment $300 $300 $300 $300 $300 $300 Total Operating & Maintenance $40,200 $38,623 $43,550 $45,850 $48,150 $50,450 Vehicles $101,000 $0 $0 $0 $0 $0 Other Equipment. $20,741 $0 $0 $0 $0 $0 Total Capital Outlay $121,741 $0 $0 $0 $0 $0 Total COPS Grant Budget $418,700 $319,489 $332,842 $343,821 $355,060 $366,567 Grant Reimbursement based upon Salaries up to 80 hours and related benefits. $203,114 $202,232 $183,303 $0 $0 $0 City allocation $215,586 $117,257 $149,539 $343,821 $355,060 $366,567 Equivalent millage 0.2222 0.1208 0.1541 0.3543 0.3659 0.3777 . . Also included in a combined tabulation of costs for all grant positions. This encompasses the 8 COPS MORE Universal Hiring Grant positions and the School Resource Officer under the COPS Universal Hiring Grant. TABLE III COPS UNIVERSAL HIRING GRANT (CURRENT 8 GRANT AND 1 SCHOOL RESOURCE OFFICER POSITION) FY99 FYOO FY 01 FY02 FY03 FY04 Salaries-Qualified $194,239 $235,888 $242,965 $250,254 $257,761 $265,494 Salaries-Unqualified $17,801 $12,686 $13,067 $13,459 $13,862 $14,278 FICA Taxes $16,221 $19,015 $19,585 $20,173 $20,778 $21,402 Insurance $12,068 $18,066 $18,608 $19,166 $19,741 $20,333 W/Comp. $7,930 $8,991 $9,261 $9,539 $9,825 $10,119 Pension $8,500 $19,962 $20,561 $21,178 $21,813 $22,467 Total Personal Services $256,759 $314,608 $324,046 $333,768 $343,781 $354,094 Physical Exams $3,000 $3,375 $3,675 $3,675 $3,675 $3,675 Repair & Maint.-Vehicles $10,000 $9,000 $10,000 $11,000 $12,000 $13,000 Office Supplies $300 $600 $700 $700 $700 $700 Fuel & Oil $15,000 $17,777 $20,000 $21 ,111 $22,222 $23,333 . Tires & Filters $5,500 $5,500 $6,544 $6,944 $7,155 $7,465 Operating Supplies $3,100 $3,222 $3,333 $3,333 $3,333 $3,333 Uniforms $3,000 $3,000 $3,400 $3,400 $3,400 $3,777 Small Tools & Equipment $300 $300 $300 $300 $300 $300 Total Operating & Maintenance $40,200 $42,774 $47,952 $50,463 $52,785 $55,583 Vehicles $101,000 $7,000 $0 $0 $0 $0 Other Equipment $20,741 $2,000 $0 $0 $0 $0 Total Capital Outlay $121,741 $9,000 $0 $0 $0 $0 Total COPS Grant Budget $418,700 $366,382 $371,998 $384,231 $396,566 $409,677 Grant Reimbursement based upon Salaries up to 80 hours and related benefits. $203,114 $234,511 $202,720 $0 $0 $0 City allocation $215,586 $131,871 $169,278 $384,231 $396,566 $409,677 Equivalent millage 0.2222 0.1359 0.1744 0.3959 0.4086 0.4222 . . ISSUE ANALYSIS: Currently, the department provides School Resource Officers to both Winter Springs High School, and Indian Trails Middle School. The School Resource Officer assigned to Indian Trails Middle School is providing these services for Keeth Elementary. Seminole County Schools are currently paying 50% of their salary and benefits. Winter Springs Elementary and Highlands Elementary are requesting the ability to have the same service provided to their individual schools on a shared basis. In the event the decision is made to assign an officer to the two schools, the Police Department would endeavor to keep the same officer at the schools for the three years. FUNDING: Federal Grant money is available through the U.S. Department of Justice COPS Universal Hiring Program. This grant would cover 75% of the salary and benefits of the officer hired under the grant for three years. The additional 25% matching funds in salary and benefits will be provided by Seminole County Schools. The cost for equipment, vehicles, and training would be born by the city. After the three- year period the city would then absorb the total cost as related to this position. Funding of the City's share of the cost for both grants will come from the General Fund. The respective millage equivalents are noted on Table I, II and III. Please note that the estimated millage rates are computed based upon 1999 gross taxable value. RECOMMENDATION: Recommend approval provided the schools are willing to provide the 25% funds during the grant and not less than 50% of the annual total cost after the grant. . IMPLEMENTATION SCHEDULE: ATTACHMENTS: COMMISSION ACTION: . COMMISSION AGENDA June 28, 1999 Meeting Consent Informational Public Hearing Regular X ITEM H Mgr. 1 Dept. Authorization REQUEST: The Police Department is requesting the Commission to review the material that the Department was directed to provide for this Meeting concerning a Grant Officer to be shared by the Winter Springs Elementary School and the Highlands Elementary School. l~~~ c..JtUL~+ '-~ I..(-~ : I ~V\Dlo.. ~~ , W~ L-Jeu.ttr0 ~Lt - ~