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Home My WebLink About1999 06 28 Informational Item A COMMISSION AGENDA ITEM A CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR June 28, 1999 Meeting MGR~EPT Authorization REQUEST: Public Works Department Advising the City Commission of the Bid Results for the Tuscawilla Lighting and Beautification District Entry Enhancements PURPOSE: The purpose of this Board item is to advise the City Commission of the results of the Bids for the Tuscawilla Lighting and Beautification District Entry Enhancements project which were received June 16, 1999. CONSIDERA TIONS: The bids for #ITB-OIO.,.99-KL, theTuscawilla Lighting and Beautification District Entry Enhancements project, were opened on June 16, 1999 at 3:00 PM. Three bids were received with the low bidder being Cathcart Contracting Company of Oviedo with a total bid of$I,752,114.89. The City Clerks summary is attached. The bid is below th(: architects construction cost estimate. The bid review has confinned that the bid by Cathcart Contracting Company to be a responsive and complete bid. The architects' review and contractors bid breakdown are also attached. The contract authorization for this project will be scheduled for Commission consideration on July 26, 1999. Based upon the bid and an updated estimate of debt service cost it appears we will be able to stay within the $110.00 projected annual assessment. FUNDING: No funding authorization is being requested at this time. ATTACHMENTS: 1. City Clerk summary 2. Architects review 3. Cathcart Contracting Company bid proposal form COMMISSION ACTION: None Required. ---...... A TT ACHMENT NO. 1 CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 TUSCA WILLA LllGHTING AND BEAUTIFICATION DISTRICT ENTRY WAY ENHANCEMENTS BID NUMBER: ITB-OI0-99-KL BID OPENING DATE: June 16, 1999 The Bid Opening Was Called By: Ms. Nancy Vobomik Purchasing Department Bid Opened: Bid Closed: 3:01 p.m. 3:04 p.m. Three (3) Bids Received: 1. WEEKS LANDSCAPE SERVICES 1025 GREENWOOD BOULEVARD, SUITE 175, LAKE MARY, FLORIDA 32746 TELEPHONE: (407) 805-9620 FACSIMILE: (407) 805-9658 BASE BID: $2,629,620.00 ALTERNATE NO.1: $ 39,894.00 ALTERNATE NO.2: $ 39,894.00 ALTERNATE NO.3: $ . 39,894.00 ALTERNATE NO.4: $ 23.142.00 ALTERNATE NO.5: $ 46,284.00 2. SPEEGLE CONSTRUCTION, INC. POST OFFICE BOX 2089, COCOA, FLORIDA 32923-2089 TELEPHONE: (407) 632-8164 FACSIMILE: (407) 632-8677 BASE BID: $1,933,000.00 ALTERNATE NO.1: $ 28,000.00 ALTERNATE NO.2: $ 28,000.00 ALTERNATE NO.3: $ 28,000.00 ALTERNATE NO.4: $ 14,500.00 ALTERNATE NO.5: $ 26,000.00 TUSCA WILLA LIGHTiNG AND BEAUTIFICATION DISTRICT ENTRY \VA Y ENHANCEMENTS BID NUMBER: ITB-OIO-99-KL BlDOPENING DATE: JUNE 16. 1999 PAGE 2 OF 2 3. CATHCART CONTRACTING COMPANY 1757 WEST BROADWAY STREET, SUITE 3, OVIEDO, FLORIDA 32765 TELEPHONE: (407) 366-1022 FACSIMILE: (407) 977-8349 BASE BID: $1,681,414.89 ALTERNATE NO.1: $ 15,000.00 ALTERNATE NO. 2:' $ 15,000.00 ALTERNATE NO.3: $ 15,000.00 ALTERNATE NO.4: $ 8,700.00 ALTERNATE NO.5: $ 17,000.00 ( ~Lb.L- ~ndrea Lorenzo-~ce , Interim City Clerk City of W~rings Copy: Mr. Kipton D. Lockcuff, P.E., Dircctor, Public Works/Utility Dcpartmcnt Ms. Nancy Vobornik, Purchasing Departmcnt DOCS/hids/rcsullstryC)l!'J9/'J,).() I O.cloe A TT ACHMENT NO. 2 . sri 18 lun 99 Ronald W. McLemore City Manager 1000 East SR 434 Winter Springs, Florida 32708 Re: Tuscawilla Lighting and Beautification Committee (TLBC) Entryway Enhancement Project Ron We have reviewed the three bids received on the above referenCed project .and in our opinion Cathcart Contracting Company is the apparent qualified Jow bidder based on the following 1. Three bids received Company Cathcart Speegel Weeks Base Bid $ 1,681,414.89 $ 1,933,000.00 $ 2,629,620.00 All Alternates $ 10,100 $ 124,500 $ 189,108 2. The sri estimate of probable construction cost was $ 2,239,938.94 ($ 441,988 for fees and permits, and $ 1,791,950 for construction) 3. We spoke with three financial and trade references that gave positive reports. 4. We spoke directly with the President of the company to confirm their bid numbers and they are comfortable with the accuracy of their bid . 5..In speaking with the company's President he is aware of the important and high profile nature of the project and is very interested in taking an active roll in it's quality control and successful completion. It is our opinion that an award to Cathcart Contracting Company for $ 1,752,114.89 (base bid plus all alternates) subject to the qualification of their specialty sub-contractors, is in the best interest of the City. We trust this bid review will be well received and we look forward to helping you make this exciting rn:,T:~ ~ t~den~NCARB Scanner Ranaldi Planning and Architecture Inc. AA.OO2984 890 Northern Way Suite E-l Winlcr S[lrings. Florida 32708 Phone 407 977 1080 Fax 407 977 10 19 \..,HY 01 vVlmer ::>pnngs Tuscawilla liqhtinq and Beautification District cmry vvay CI A TT ACHMENT NO. 3 SECTION 00200 BID PROPOSAL FORM (Submit Bid Proposal Form on Contr?ctors Letterf.1ead) Submitted :tu Nt It''l /99'7 (Bid Opening Date) ........ TO: City Clerk City of Winter Springs 1126 E. State Road 434 . Winter Springs, Florida 32708 ". I: The undersigned, as bidder, declares that the only person or persons interested in the Proposal as Principal or Principals is, or are, named herein' and that no other persOn that is herein rrientioned has any' interest in . this proposal or in the Contract to be entered into; that this prOposal is made Without connection with another person, company or parties making a bid or propoSal; and' that it is in all respects fair and .in good faith, without collusion or fraud. The Bidder further declares that helshe has examined the site of the wor1< and informed himselflherself fully in regard to all conditions pertaining to the places where the wor1< is to be done; that the plans, specific:ations for the work, and contractual documents relative thereto, and all'speaal provisions fumished prior to.the opening of bids have been examined and read; that heishe has satisfied himselfJherSelfrelative': to the work to be performed.' . , .-~r" The Bidder proposes and agrees, if this Proposal is accepted to contract with the City of Winter Springs, to fumish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor. necessary to complete the work known particularly as: . Bid 1TB-01 0-99- Tl" . TUSCAWILLA LIGHTING AND BEATIFICATION DISTRICT ENTRY WAY ENHANCEMENTS CITY OF WINTER SPRINGS :.A.i . , :' .~ . . ] 1 In full and complete accOrdance with the shown, noted,' described, and reasonable intended requirements of the plans and specifications and Contract Documents to the full and entire satisfaction of the Owner, with a defin~~ understanding that no money will be allowed for eXtra Work, ~xgei>! ~ setfqrth in.the att ..General Conditions, and Contract Document , for the Lump Sum of 0 . - ~ .., i':-' eA: tPtJl.. ~ - '. . Doll~rs ($1. (; g, ,t.{I~ . 89 is designated as BASE BID per th following base bid breakd<iwn:' ::. .:-:' .';. ,.~,; .~I>,., \ .~:: .:.:t'.. ':. ,. .. t, BASE BID BREAKDOWN 1. Winter Sprjngs Blvd & Tuskawilla Road intersectioil' ~.~..:}f.. ,. . a.: " MaSonry Wall including demolition, clearing, earthwork, ",'. .. fOundations, masonry, aluminum railing, wall signage, and lighting b; Brick Pavers c. Landscaping & Irrigation d. Water pond, fountain, and waterfall feature , .~~ 'I' .~ . ..: 71.{ 3(P3~c.4 ~ $ . ..$ ?02?; 1lJ- $ 7 } '='~ ..E- . . $ 204 C:,D'O". CJQ . BID FORM 00200-1 . .......... - . ..... ~..:;."--~!~..; City of Winter Springs . Tuscawilla liqhtinq and Beautification District Entry Way Enhancements . . sri # 98018 ....,... . ":'" .::::' to '1zto9z. ~ /03/3.9S- 106"15 f!E- 3. SR 434 & Tuscora Drive Intersection a. Masonry Wall including demolition, dearing, earthwork, foundations, masonry, aluminum railing, wall signage, and lighting b. Brick Pavers c. Landscaping & Irrigation i;~'. .' ~-.;~ ( $'!'2lP;'7no~:~ .' '. ;,. ~$" '~2-=r'2. ~ , . :. .:, :;'c' $ I.Lt' "{.'-rY ~ 4. SR434&Vist~II;~Dri~~I~ersection. .. '.:-:~.'" _..c,:.,.:~ " ....:t.:'..:ef';.;":.. a. Masonry Wall if'lC!udif.l9 dElmolition,deannQ, 6a~' .:': .'.:i"" .~,::; ":; -: ::.':. ::- :.: "foundations, masonry; aluminum railing, wall sig~ge.: ': -' .':- \:J :::..<L.O"O and lighting ~.';' "'$ .Z~ 000- b. Brick Pavers $" 'l" 0'0 0 ~ c. Landscaping 8d.rrigation.; . ; .~ . . $ i..} }~;:. :~'i'?::.P- !:- .: ':,.. ':. . .,.~~ ' t. :1:.... Jr. ?;'\;~'lil.bc'C.:.; il:,," ~~:?; 5..' Tuskawilla Road &.Trotwood Blvd..lntersection :'. . " - .,.~ ....' . ... t . a. Masonry ,Wall in.ctuding ~:nolition, deari.ng; earthw9rk, . _. foundations. masonry, alu'minum railing, wall signage. ..., and lighting b. Bri,* Pavers . , '. . c. Landscaping & Irrigation. . :t... .: ;f:--d:-;<. :. ", :.; . ':';:," .>:;. ('~~'..d :" . cO $"2,0 I OQO'-~ $ . I "2... I 00 ~ $ ~ ~"'d- ., .; ...... ':': f; . . '. . ..::.. " .: ~.,":.;. ::-.... . ..\ , 6. Shetl~nd avenue & Citrus Road Intersection a. Masonry Wall including demolitiOfl. dearing..~rthwork, foundations.: masonry, ahimlnum railing, .wall signage, and lighting . . i. '. , b. Brick Pavers c. Landscaping & Irrigation t";..."; ..t:::f';I'~~, . .;-' QO '$ .-ZsocO- $ 5/70:!:!- $ qY3"2..~ ;'::C ':". ",:.\ C. '!~ .'. '~ii~:~\:J: ,\'.' "J : 7. Winter Springs Blvd 1~lan(j. LBndsC3pil)g' including d~ring. earthwork, berming, planting, irrigation and paverS: '. . ..........-. .....,......--. ...-..... ........ .... ..,. '," 's. ': :~1E::'~-:.. ~ :' 8. Street signage irlCluding stree.tname.signs. :st.oPS!gns,..~; .... -.-:'''~' .'-':~-.-:-'" '.:_"'_' ,.. _ and traffic information signs" '. '. ..." ,. '.:! "C-, '1: -"~ '".q ~.'$'N ";';;'4 0/ .; D r!)O - . ....;./~: ,: .,$ .:-:..]:. ': oc 7 '"Z-C7J 7- .. . ."..:' .r . .,...J '" ~ '.: ',~":~~..:~/~ - :." ADDENDUM: Bidder acknowledges receipt of the ,following. a ADDENDUM AddendurTI No. 1 . DATE (; h /11 I I Addendum NO.2 .,~.'" -:: t': ~:" " ..' ....._. ...fl Addendum NO.3' BID FORM 00200-2 . i ... ... 'J..'~::1i.:- - -r . .. . _;:~:~fi.) , . ."::~L..'i':' '~..",:..' ...-:. . .-~~~ti :::. City of Winter Springs Tuscawilla liqhtinq and Beautification District Entry Way Enhancements . sri #98018 UNIT COSTS: ' , , '. :. . . .. .... ; ..: ~!: The Bidder agrees -With-all conditions herein stated,-proposes to contract in addition to the Base bid sum(s) with the Owner the' following Unit Costs as described in Specification, Section 01026 and the drawings, resulting in additiOns to, or deductions from the base bid as follows: UNIT PRICE NO, 1 , Earth boon wOrk $ 190 J -- per cubic yai'd "'~I ' : . ~(p~ per lineal foot UNIT PRICE NO.2 Brick wall :: .,.':' ~,. $ UNIT PRICE NO.3 Sign type 5 - e>'I) $ / 23g- each UNIT PRICE NO.4 ,Sign type 6 UNIT PRICE NO.5 Sign type 7 $ [)O' CJ'L3S ~ch ,.:. UNIT PRICE NO.6 , S!gn o/IJe 8' . UNIT pRICE,NO. 7 . Medium traffic pavers .~ ..'~ 00 $ 935 --:~ch , P!D . "$ 'gz-~:~ each " )bO~O , :tJ-A$ ~ square yard , .00 , .. 00 ;..---. -,5~: ov.....:_~ . _; .;.~ . : ' $ ~' ,persquareyard " . UNIT PRICE NO.8 Light traffic pavers ALLOWANCES: :';, '.' ~.. !;~ '. . ." -, .. . :. . "r ., ., ~ " " . The contractor shall include an allowance in .his 'bid fai. the amount' Of Five Thousand and no one hundreths Dollars ($ 5,000.00) to be used cpver~, cost 0( ~_~llding.pennlt., ALTE~NA~S , . . -'. ':..' 1-:. - .....: 'i ;,'" '" .:-: ' _ ";': '. :..~.' ".:. "';":' ...-:......;~.~t:.:';.'.~..l,'l.::,ft~.,.... ...... . Further,' the Bidder agrees with allconditioi1St)ereh1~ed..'pr-Op9ses to' contract in addition to the Base bid .' . 4 ~ ,,1 . ," t.#.j'-.. .... 'sum(s)with the Owner,the following Alternates. as qescribed in.,~~on,Section 01030 and the drawtngs, '. .' ..... I).. :.... "..". .. . resulting in additions to, or deductions from the ba$e. bid ~ fOl!~:_. " . ....,., . . ' . . \ . .' .0. ..)., ~ '. ALTERNATE NO.1: . ,", "0".. " , . , ';' '_ ., Provide minor entry enha~ment ~t ~ Drive' '" ". . '.:' '.' .' , , <:/1_ . ,11 S<..x. 00 Add ," Pir'lUtIl C Yl~>~q,"7tio pOlIarS'($ ls:prfJc) )~. . ~, I ~ BID FORM 00200-3 City of Winter Springs Tuscawilla IiQhtinQ and Beautification District Entry Way Enhancements sri # 98018 ALTERNATE NO.2: Provide minor entry enhancement at Howell Creek Drive Add Flrc-Y~EA./ =,-~~> t?7<./C> 90 Dollars ($)~ O~ )-. , .:. ALTERNATE NO.3: Provide minor entry enhancement at Deer Run Add 'rl ~-r~t::=^-l <-rH~c" 1;-NO a.O Dollars($/~DOO T , AlTERNATE NO.4: . Provide 100 lineal feet of 6' high brick masonry wall at Vistawill:?rive entry $> 0 . Add &-Ibflr ;1ft9t:l~P(;-IJ!;? f-ev'e<-1. kJ-gollars ($ Cl7D{)) AlTERNATE NO.5: Provide 200 lineal feet of 6' high brick masonry wall at T rotwood Blvd entry . Q 0 Add9f3.V~tJI~E c.r-tf oU,J/!-Afl:> --- Dollars ($ /7tJI/6") The required Bid Deposit in the sum of (5% of the base bid) $ is enclosed. (Must be in the fann of Bid Bond, Bank Draft, or Cashier's Check, Certified or Treasurer's Check) payable to The City of Winter Springs. The bid will remain open and in full force for a period of sixty (60) days after the time established for bid opening. The Bid Deposit shall be forfeited as liquidated damages in the event Bidder fails to provide the bond or execute the Contract Agreement as specified below. The Bidder further proposes and agrees to commence work under its contract within ten (10) days from the issuance of the Notice to Proceed, and shall Substantially Complete the Work within days and shall finally complete all work.within 30 days of issuance of Phase 2 substantial completion. Liquidated damages will be aSsessed in the amounts specified in Section 00800 - paragraph 8.2.1.2. The Bidder further proposes and agrees that, in case of failure on his part to execute said Contract and the Bid within (10) consecutive calendar days, after written notice being given of the award of the Contract, the check or bid bond accompanying this bid, and the monies Payable thereon, shall be paid into the funds of The City of Winter SPrings,' as liquidated damages for such failure; otherwise. the check or bid bond accompanying this proposal shall be returned to the undersigned. The following documents, which are included in the Project Manual shall be completed and attached to the "Bid Fann". Failure to comply with this requirement may be cause for rejecting the bid. A B. C. Trench Safety Ad. Fonn - Specification Section 00900 - Project Forms Contractor's and sub-rontractor's qualification statement - Specification Section 00300. Bid Security - Specification Section 00400 BID FORM 00200-4 City of Winter Springs. Tuscawilla liqhtinq and Beautification District Entry Way Enhancements sri # 98018 Identification of Bidder.. If a Corporation, state name, . names of President and Secretary. If a Partnership. state names of general partners authorized to sign. If an ir1dividual, give legal name of Bidder and full name of the person authorized to'sign. . . .. . ',' . Name of'Authorized PersOn:;[QJjN CftrHCF\(2.T , . '.' ,,',.. , . BusinesS'Addre~:'.:17.5:1::~. 'Bf2cA7YWA'I :Sr. i5U/-r,E3 . J, . ',; ~ : ~..: .:~'.;. r. .... I (,:i:. : l,. o V ;e Ilo, Fc.. .' 3j. 7~ - T~le:pt:lOOe': '10 7 - .3 M~ . /0 :1;1. '. . . . , : I ' . , . I~ Wrtress1her~, the Bi.dder has hereunder set his signature and affixed his seal' this." l~ day of .::rvN~ ,19 '1'1 '. . ': \\, . , . . ~ ' ..... , ,,\ "(S~) BY: r, (SEAL) -- TITLE: Pfl. #3.5 "'DeN-r CERTIFICATION NO.C5- C.O:5foo.5 END OF SECTION I BID FORM 002Q0-.5