HomeMy WebLinkAbout1999 04 12 Consent Item A
COMMISSION AGENDA
ITEM A
CONSENT XXX
INFORMATIONAL
PUBLIC HEARING
REGULAR
April 12, 1999
Meeting
MGR !fv1'DEPT
Authorization
REQUEST: The City Manager..and Finance Director are requesting the City Commission
re-appoint Deloitte & Touche;oLLP as Auditors for the City for the Fiscal Years Ending
September 30, 1999, 2000 and 2001.
PURPOSE: The purpose of this agenda item is for the City Commission to re-appoint Deloitte
& Touche, LLP as Auditors for the City to perform the annual audit of the City records for the
next 3 fiscal years ending September 30, 1999,2000 and 2001.
CONSIDERATIONS:
A. Deloitte & Touche, LLP has performed an outstanding job for the past three years.
They assisted with the City obtaining a Certificate of Achievement in Financial
Reporting during their second year of the contract.
B. There has not been an increase in their fees over the past three years.
C. The standard practice is to request RFP's every 5 to 6 years for auditing services.
The current contract is only for three years.
D. A re-appointment for a three year period with no increase in fees is recommended.
E. Current fees are $36,000 per year plus out-of-pocket expenses not to exceed
$2,000 per year.
FUNDING:
A. Funding for auditing services is provided in the General Fund - Finance
Department budget and the Enterprises - Utility Billing Department budget.
B. Fund Source Account number .
C. Time of Expenditure would be progress billings beginning October 1, 1999.
RECOMMENDATION:
1. Recommended Action by the City Commission is, to re-appoint Deloitte &
Touche, LLP as City Auditors for an additional 3 years with no increase in fees.
IMPLEMENTATION SCHEDULE:
Upon acceptance and signing of an engagement letter.
ATTACHMENTS:
Letter of request from Deloitte & Touche, LLP for a one year extension.
COMMISSION ACTION:
Deloitte &
Touche LLP
o
Certified Public Accountants Suite 1800
200 South Orange Avenue
Orlando. Florida 32801
Telephone: (407) 246-8200
Facsimile: (407) 422-0936
March 25, 1999
Mr. Ron McLemore
City Manager
City of Winter Springs, Florida
1126 East State Road 434
Winter Springs, Florida 32708
Dear Mr. McLemore:
Deloitte & Touche has appreciated the opportunity to serve the City of Winter Springs during
these past three years. We believe the City continues to make important strides toward
improving its internal structure and financial reporting.
Our engagement contract dated April 11, 1996 contemplated audits of the City of Winter Springs
financial statements for each of the years ended September 30, 1996, 1997 and 1998. This letter
is to request an extension of our engagement contract for the year ending September 30, 1999.
Our related fee would continue to be $36,000 for the basic financial statement audit.
Please contact me should you have any questions or comments regarding this request.
Yours truly,
DELOITTE & TOUCHE LLP
~~a.~Q
Ronald A. Conrad
Director - Audit and Assurance Services
Deloitte Touche
Tohmatsu
International