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HomeMy WebLinkAbout2009 04 07 Beautification of Winter Springs Board Regular MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING APRIL 7, 2009 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Tuesday, April 7, 2009, was called to Order at 7:02 p.m. by Chairperson Kathryn Fairchild in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Kathryn Fairchild, present Vice Chairperson Cara Lynn Roesner, present Board Member Roberto Carlos Acevedo, arrived 7:05 p.m. Board Member Alice Bard, present Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Fairchild. Chairperson Fairchild stated, "We do have one (1) Agenda change. We are going to be moving [Agenda] Item Number `604' - it will be right after [Agenda] Item Number 46009.99 INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The January 14, 2009 Regular Meeting Minutes. Chairperson Fairchild asked, "Can I get a Motion for the Approval of the January 14th [2009] Minutes?" CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 2 OF 10 "I APPROVE - JANUARY 14TH [2009] MEETING MINUTES." MOTION BY BOARD MEMBER ROERO. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. VOTE: BOARD MEMBER BARD: AYE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Ms. Danielle Harker advised the Board that she had transferred to the Office of the City Manager. Board Member Roberto Carlos Acevedo arrived at 7:05 p.m. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 3 OF 10 REGULAR AGENDA REGULAR 600. Office Of The City Clerk Requests That The Beautification Of Winter Springs Board Review This Agenda Item And Approve The Amended By-Laws To Reflect The New Regular Meeting Schedule. Brief discussion. "I MAKE A MOTION THAT OUR NEW MEETING TIMES WILL BE THE - FIRST TUESDAY AT SEVEN O'CLOCK." MOTION BY BOARD MEMBER MATTIE. CHAIRPERSON FAIRCHILD CONFIRMED, "QUARTERLY?" BOARD MEMBER MATTIE ADDED, "QUARTERLY." SECONDED BY BOARD MEMBER ROERO. DISCUSSION. VOTE: CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER BARD: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. Regarding the final format of the By-Laws, Ms. Harker noted that at the next Meeting, the Board Members would receive a finalized version. No objections were noted. The next Regular Meeting date was confirmed as being July 7, 2009. ? ? AGENDA NOTE: REGULAR AGENDA ITEM `604' WAS DISCUSSED NEXT, AS DOCUMENTED. ? ? REGULAR 604. Community Development Department - Urban Beautification Services Division Discussion Of The 2009 Neighborhood Improvement Grant Program Applications. Mr. Steven Richart, Urban Beautification Services Manager, Urban Beautification Services Division, Community Development Department introduced this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 4 OF 10 Continuing, Mr. Richart remarked, "We've had two (2) Applications come in. One (1) of them did not meet sufficiency, so we're going to try to re-tool that and bring it back. It's from the Highlands and we're really excited about doing something over there in the Highlands." Next, Mr. Richart distributed copies of the "Project Description/Scope of Work" for Moss Place Neighborhood Improvement Grant and the "City of Winter Springs Urban Beautification Services Division Grant Project 2009 Proposal for Neighborhood Improvement Program". Discussion ensued. Board Member Alice Bard asked, "Do we have a requirement for how much has to be native?" Mr. Richart answered, "It's fifty percent (50%)." Board Member Bard noted, "This isn't fifty percent (50%)." Mr. Richart replied, "I know. You can choose tonight to overlook that. It's - not a mandatory Code requirement." Mr. Richart added, "There is a Code requirement on some things - this was to be a guideline." Mr. Richart continued, "It was more of a - recommendation to - get people to go native and conservation type plantings." Board Member Bard inquired, "We have held previous Applicants to that, haven't we?" Mr. Richart responded, "Pretty close; not completely" and suggested, "Now what you can do tonight is you can say, `Okay, let's substitute'." Much discussion. Board Member Bard suggested, "They can meet the fifty percent (50%) or greater native requirement if they sub out Coontie or Spiderwort for the Purple Lantana; that gets them there and maintenance problem averted." Mr. Richart stated, "That's what it needs to be then." Further discussion. Mr. Richart noted, "We could work something out with them - I need to get over and see what they've done because the Flax Lily will be the problem. So, we can look at that." Mr. Richart continued, "When this project's done, I'd like to have somebody from the BOWS (Beautification of Winter Springs [Board]) Board go over and kind of check it out." Continuing, Mr. Richart added, "I'd like for somebody to - volunteer to go with us." Board Member Mattie offered, "I would be glad to go with you." Board Member Acevedo also volunteered. Discussion. Vice Chairperson Roesner inquired if her Homeowner's Association were to apply for the Neighborhood Improvement Program, would she have to Abstain from Voting due to a possible conflict? Ms. Harker said, "It would be a question I would have to ask the City Attorney. I will ask him." Further comments. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 5 OF 10 "I WOULD LIKE TO MAKE A MOTION TO ACCEPT THE - NEIGHBORHOOD IMPROVEMENT GRANT PROJECT, TITLED `MOSS ROAD MOSS PLACE BEAUTIFICATION', WITH THE SUBSTITUTION OF COONTIE AND SPIDERWORT FOR THE PURPLE LANTANA; AND IF THE FLAX LILY IN FRONT OF THE SIGN MAY BLOCK THE LETTERING ON THE SIGN, A SUITABLE ALTERNATIVE WILL BE AGREED UPON IN CONSULTATION WITH THE APPROPRIATE STAFF OF THE CITY OF WINTER SPRINGS. IN ADDITION, AT LEAST ONE (1) MEMBER OF THE BOWS (BEAUTIFICATION OF WINTER SPRINGS [BOARD]) BOARD WILL REVIEW THE PROJECT AFTER INSTALLATION." MOTION BY BOARD MEMBER BARD. SECONDED BY VICE CHAIRPERSON ROESNER. DISCUSSION. VOTE: BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER BARD: AYE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. Next, Mr. Richart mentioned that Greenspointe Homeowner's Association and Parkstone Homeowner's Association were former Applicants and would like to be considered for the 2009 Neighborhood Improvement Grant Program cycle. Discussion. Board Member Bard asked, "Is there anything in what we have written up that would say that we could not do that?" Mr. Richart answered, "No, but it sets a precedent." Much discussion followed. Tape I/Side B Discussion followed on a Special Meeting. Continuing, Vice Chairperson Roesner asked, "The City then is open to proposing the Neighborhood Improvement Projects to have wording in there about the depleted Funds in the following year?" Mr. Richart responded, "Yes, I think that's pretty common in a Grant cycle, that you have wording like that." Vice Chairperson Roesner continued, "I think so too. I just wanted to make sure that verbiage will possibly be Amended into that official package..." Mr. Richart said, "...I think it can be..." Vice Chairperson Roesner added, "...Because I think we would feel - much more confident Voting the exceptions, knowing the wording is placed..." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 6 OF 10 Mr. Richart commented, "...Part of our - Special Meeting would be to go ahead and make those modifications and get them put in for - the 2010 cycle." Further discussion. "I MAKE A MOTION THAT WE HAVE A SPECIAL MEETING OF THE BOWS (BEAUTIFICATION OF WINTER SPRINGS [BOARD]) BOARD TO REVIEW THE NEIGHBORHOOD GRANT APPLICATIONS ON MAY THE 12TH [2009] AT 7:00 P.M." MOTION BY CHAIRPERSON FAIRCHILD. SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER BARD: AYE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE MOTION CARRIED. Regarding reminding the Board Members of the Special Meeting, Ms. Harker said, "Yes, we'll have somebody send out the reminders." ? AGENDA NOTE: THE REMAINDER OF THE REGULAR AGENDA WAS DISCUSSED NEXT, IN THE ORDER DOCUMENTED. ? ? REGULAR 601. Community Development Department - Urban Beautification Services Division Discussion Of Historical Tree Designations. Chairperson Fairchild introduced this Agenda Item to the Board and referenced the Historical Tree Designation Flyer that was mailed to the Board in their Agenda Packets as well as printed out by Chairperson Fairchild and distributed during the Meeting. Mr. Richart suggested, "What I think we ought to do is when we get it completed, we can let you all look at it and then if there's any changes to be made, we make them based on your feedback." Discussion. Chairperson Fairchild inquired, "Will these be available at Arbor Day?" CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 7 OF 10 Vice Chairperson Roesner added, "Do you think you will have the Application ready?" Mr. Richart responded, "I think so, hopefully - but we do want to present that to the residents by the way, at Arbor Day." Regarding the Historical Tree Designation Award, Chairperson Fairchild noted, "If we have this available with a little note - and the Application - it might be something that could be passed out or at least be on a table somewhere." Mr. Richart said, "We can try." Mr. Richart continued, "If we don't, we're still going to announce it. We're going to talk it up to all the, hopefully, fifty (50) or sixty (60) people that will be there." With further discussion of the Historical Tree Designation Application, Mr. Richart said, "My plan was to - bring it along when - we have the Grant Meeting to do these Grants. I could just give it to you then." Board Member Mattie remarked, "That would be great, if it could be done." No objections were noted. Discussion. Regarding whether the City of Winter Park has a Historical Tree Designation Program, Vice Chairperson Roesner stated, "I will go ahead and call Lee Mackin [City of Winter Park] and see if he has it." With further comments, Vice Chairperson Roesner suggested, "We could also hand them paperwork saying, `Thank you so much for taking the interest in being a historical designee; here is some information on how you can make sure your tree lives long and prosperous by possibly looking into these things'..." Mr. Richart agreed, "...Absolutely. Good idea." Discussion. Chairperson Fairchild asked, "Could we then, as part of the Application, give them the educational information, so we could make it voluntary, but yet - make it very clear." Board Member Mattie mentioned, "Suggestions." Continuing the discussion on the Application, Chairperson Fairchild added, "We need to encourage preventative care in the form of an attachment to the Application." Mr. Richart noted, "That's a good idea. Maybe we can formulate just a sheet that comes with it." Discussion. Vice Chairperson Roesner inquired, "If I get information from Winter Park, Mr. Richart, do you want me to email that directly to you?" Mr. Richart replied, "Sure, please." Discussion continued. Chairperson Fairchild remarked, "We can recommend, too, that we continue this discussion - as a future Agenda Item upon the receipt of the Application/care information - do you want to talk about this again once we see the Application?" Board Member Mattie commented, "Sure." No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 8 OF 10 REGULAR 602. Community Development Department - Urban Beautification Services Division Discussion Of The Memorial Tree Planting Program. Chairperson Fairchild spoke of this Agenda Item with the Board and referenced the "Memorial Tree Planting Program Application Form" that was mailed to the Board in their Agenda Packets. Much discussion. Advisory Board Member Roesner suggested that Applications be placed at the various Parks throughout the City. Mr. Richart remarked, "Absolutely; we could do that. I'll talk to the Parks and Rec[reation] Director and see if they can - do that for us." Chairperson Fairchild recommended, "We can put this as an - Arbor Day, another handout at the table." Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department added, "We could have these available out in the lobby." Chairperson Fairchild noted, "I think we should." REGULAR 603. Community Development Department - Urban Beautification Services Division Discussion Of Arbor Day 2009. Mr. Mingea distributed copies of the "Tree Information Guide"; "Arbor Day 2009 Clinics Registration Form" and copies of an email dated Tuesday, April 7, 2009 regarding Arbor Day to the Board. Discussion continued. Regarding moisture sensors, Board Member Bard suggested, "There is a little magnet that I might be able to get a number of, that it is in the shape of a water drop and it has the Seminole County dates and all the information on watering; if you want me to see if I can get those?" Mr. Richart answered, "That would be good to have." Much discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 9 OF 10 Tape 2/Side A With discussion, Mr. Richart remarked, "We talked about the Publix - carrying bags that we had before, those were awesome." Vice Chairperson Roesner said she had spoken with a representative from Publix over the weekend and noted, "This year they have the Earth Day bags that have pictures of trees on them; they are brand new. And so I am hoping since our Event is right after that, that they will have their extras. So, he has not called me back to confirm, but I expect confirmation soon." Vice Chairperson Roesner mentioned that she would email Mr. Richart, Mr. Mingea, and the Office of the City Clerk any information she received. Discussion continued on what could be added to bags, and Chairperson Fairchild suggested, "I would definitely want our Historical Tree Designation forms available for the bags as well our Memorial Tree Planting [forms] for the bags; so, I definitely want as much literature as we can give them." Board Member Mattie added, "I agree." No objections were voiced. Further discussion. Regarding possible refreshments, Vice Chairperson Roesner commented that she would first contact the Winter Springs Publix to see if they wanted to donate coffee and pastries; and if not, she would contact the Publix located at Red Bug Lake Road and Tuskawilla Road to see if they would be interested. Discussion. Chairperson Fairchild asked, "Who is going to talk to Barnie's [Coffee and Tea Company]?" Vice Chairperson Roesner suggested, "Why don't I wait and I will get an answer from Publix, `Yes' or `No'; and then if that is a `No', I will take it upon myself to contact Barnie's [Coffee and Tea Company]." Vice Chairperson Roesner inquired, "Do you want me to go ahead and call Barnie's [Coffee and Tea Company]?" Vice Chairperson Roesner added, "I will." Further discussion. Mr. Mingea referenced the Florida Yards and Neighborhood Free Landscaping Class that will be held on Thursday, April 16, 2009. Much discussion. Regarding Future Agenda Items for the July 2009 Agenda, Advisory Board Member Bard said, "Historical Tree designation..." Chairperson Fairchild continued, "...Yes. I think we will review the Application, we will talk about that again." Board Member Bard suggested a review of Arbor Day." Chairperson Fairchild noted, "Post Arbor Day discussion." Holiday Decorations was also suggested. Board Member Larry Chmura recommended, "Neighborhood Improvement Grant Program". Chairperson Fairchild added, "Okay, we can bring that back." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 7, 2009 PAGE 10 OF 10 ADJOURNMENT Chairperson Fairchild adjourned the Regular Meeting. RESPECTFULLY SUBMITTED: DANIELLE HARKER, ASSISTANT TO THE CITY MANAGER AND A LORENZO-LUACES, MMC CLERK NOTE: These Minutes were approved at the July 7, 2009 Regular Beautification of Winter Springs Board Meeting.