HomeMy WebLinkAbout1999 03 22 Consent Item A
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COMMISSION AGENDA
ITEM
A
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
March 22, 1999
Meeting
MGR;? /roEPT j/t---
Authorization
REQUEST: Utility Department Recommending the City Commission Accept the
Rankings of the Consultants to Perform a Utility Rate and Efficiency Study
PURPOSE: The purpose of this Board item is to recommend that the City Commission accept
the staffrankings ofthe consultants responding to the Utility Rate and Efficiency
Study Request for Proposal and authorize the City Manager to negotiate
beginning with the top ranked firm and enter into a contract to perform the scope
of work at a not to exceed cost of$50,000.
CONSIDERATIONS:
This scope of work is needed to review the Utility and Stormwater Utility rates
and charges to ensure they are based on justifiable, equitable and legally defensible
methodologies to fully fund the expenditures associated with system operations,
maintenance, replacement, capital improvements and debt service. A comprehensive
utility rate study has not been performed since 1984 although bulk water rates and potable
water block rates have been developed in the last two years. The stormwater fee was
adopted in 1992 at approximately 60% of the recommended fee and has not been
reviewed since.
Request for Proposals, RFP-006-99-KL, were received on February 17, 1999 to
perform a Utility Rate and Efficiency Study. Four consultants responded and a staff
review team consisting of the Finance Director, Utility/Public Works Director,
March 22, 1999
Consent Agenda Item A
Page 2
Stormwater Manager, and Utility Superintendent reviewed and ranked the four
applicants. The rankings are as follows:
1. Public Resource Management Group, Inc.
2. Hartman & Associates
3. Burton & Associates
4. Hagler Bailly Services
Copies of the RFP's are available in the City Clerk's office for review.
The scope of work includes the review of all rates and charges of the utility and
stormwater utility enterprise funds, performance of a water audit to ascertain the
percentage of unaccounted for water, development of an oversizing agreement policy for
utility extensions, review of the master meter arrangement with Hacienda Village, review
of cost recovery alternatives for reclaimed retrofit projects, development of a policy for
water and sewer service outside the City limits, and an evaluation of the water and
wastewater treatment plants to identify opportunities for efficiency and economic
improvements.
FUNDING:
The funding source for this project expenditure of up to $50,000 will be 80% from
the Consulting Services - Rate Study line code (3600-53161) of the Utility Enterprise
Fund and 20% from the Stormwater Utility Consultant Services line code (4413-53180).
Funds will be transferred from the Utility Capital Improvement line code to the Rate
Study line code to cover the required expenditures. The funds for this project will be
expended over the next 180 days.
RECOMMENDATION:
It is recommended that that the City Commission accept the staff rankings of the
consultants responding to the Utility Rate and Efficiency Study Request for Proposal and
March 22, 1999
Consent Agenda Item A
Page 3
authorize the City Manager to negotiate beginning with the top ranked firm and enter into
a contract to perform the scope of work at a not to exceed cost of$50,000 payable at 80%
from the Consulting Services - Rate Study line code (3600-53161) of the Utility
Enterprise Fund and 20% from the Stormwater Utility Consultant Services line code
(4413-53180).
IMPLEMENTATION SCHEDULE:
The scope of services will be completed within l80 days of approval.
ATTACHMENTS:
1. City Clerk summary ofRFP-006-99-KL
COMMISSION ACTION:
A TT ACHMENT NO. 1
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS. FLORIDA 32708-2799
Telephone (407) 327-1800
REQUEST FOR PROPOSAL
RFP NUMBER: RFP-006-99-KL
RFP OPENING DATE: February 17, 1999
The Bid Opening Was Called By: Ms. Nancy Vobomik
Purchasing Department
Bid Opened:
Bid Closed:
3:16p.m.
3:21 p.m.
Four (4) RFP's Received:
1. PUBLIC RESOURCES MANAGEMENT GROUP, INe.
225 SOUTH SWOOPE AVENUE, SUITE 211, MAITLAND, FLORIDA 32751
TELEPHONE: (407) 628-2600
FACSIMILE: (407) 628-5884
2. BURTON & ASSOCIATES.
440 OSCEOLA A VENUE, JACKSONVILLE BEACH, FLORIDA 32250
TELEPHONE: (904) 247-0787
FACSIMILE: (904) 241-7708
3. HARTMAN & ASSOCIATES, INC.
201 EAST PINE STREET, SUITE 1000, ORLANDO, FLORIDA 32801
TELEPHONE: (407) 839-3955
FACSIMILE: (407) 839-3790
4. HAGLER BAILLY SERVICES, INe.
1530 WILSON BOULEVARD, ARLINGTON, VIRGINIA 22209-2406
Two (2) No-RPP's Received:
5. PROFESSIONAL ENGINEERING CONSULTANTS, lNe.
200 EAST ROBINSON STREET, SUITE 1560, ORLANDO, FLORIDA 32801
TELEPHONE: (407) 422-8062
REQUEST FOR PROPOSAL
RFP NUMBER: RFP-006-99-KL
RFP OPENING DATE: February 17, 1999
Page 2 of2
6. MISSIMER INTERNATIONAL, INe.
8140 COLLEGE PARKWAY, SUITE 202, FORT MYERS, FLORIDA 33919
TELEPHONE: (941) 432-9494
FACSIMILE: (941) 432-9453
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~ndrea Lorenzo- ac s, Deputy City Clerk
City of Winter Springs
Copy: Mr. Kip Lockcuff, P.E., Director, Public WorkslUtility Department
Ms. Nancy Vobomik, Purchasing Department
DOCSfbids/resu I tslf y98 99/99-006 ,doc