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Home My WebLink About2008 09 10 Beautification of Winter Springs Board Regular MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING SEPTEMBER 10, 2008 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, September 10, 2008, was called to Order at 7:00 p.m. by Chairperson Alice Bard in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Kathryn Fairchild, absent Board Member Roberto Carlos Acevedo, arrived at 7:04 p.m. Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, present Board Member Cara Lynn Roesner, present The Pledge of Allegiance was led by Chairperson Bard. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The August 13, 2008 Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THOSE MINUTES." MOTION BY BOARD MEMBER ROESNER. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -SEPTEMBER 10, 2008 PAGE 2 OF 6 VOTE: BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ROESNER: AYE CHAIRPERSON BARD: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Deputy City Clerk Danielle Harker mentioned that Vice Chairperson Kathryn Fairchild had mentioned that she would not be able to attend the Meeting tonight. Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department, handed out documents to Board Member JoAnn Mattie, entitled `Planting And Caring For Your New Tree' and `University of Florida Cooperative Extension Service Tree Tips'. Discussion ensued on proper ways of planting trees. Board Member Roberto Carlos Acevedo arrived at 7: 04 p.m. Much discussion. Continuing, Mr. Mingea handed out documents entitled `Recycling'; `Planting Native Plants and Avoiding Invasives in Backyard Gardens' and `Free Landscape Tree Class' to the Board. Further discussion. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS,~FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -SEPTEMBER 10, 2008 PAGE 3 OF 6 •3.3 AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM "600" WAS ALSO DISCUSSED ON PAGE 6. •• REGULAR AGENDA REGULAR 600. Office Of The City Clerk Requests The Beautification Of Winter Springs Board To Discuss The July 9, 2008 Regular Meeting Minutes, Based On The Discussion Held At The August 13, 2008 Regular Meeting. Deputy City Clerk Harker addressed the Board regarding this Agenda Item. "I WOULD MAKE A MOTION THAT GIVEN THE UPDATED INFORMATION THAT WE RECEIVED FROM THE CITY CLERK'S OFFICE, THAT WE APPROVE THE REGULAR MEETING MINUTES OF JULY 9TH [2008] AS THEY WERE TRANSCRIBED FROM THE TAPE." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. VOTE: BOARD MEMBER MATTIE: AYE BOARD MEMBER ROESNER: AYE CHAIRPERSON BARD: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. Note: There was no Regular Agenda Item "601 ". REGULAR 602. Community Development Department -Urban Beautification Services Division Requests The Beautification Of Winter Springs Advisory Board (BOWS Board) Consider Amending Their By-Laws To Change The Frequency Of Advisory Board Meetings To Quarterly Instead Of Monthly. Mr. Mingea addressed the Board on this Agenda Item. Deputy City Clerk Harker commented that Vice Chairperson Fairchild had emailed her earlier saying that she was in favor of the Board Meetings going quarterly. Discussion continued. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -SEPTEMBER 10, 2008 PAGE 4 OF 6 "I WOULD LIKE TO MAKE A MOTION THAT THE BOARD MOVE TO STAFF'S RECOMMENDATION OF MEETING FOUR (4) TIMES A YEAR, JANUARY, APRIL, JULY AND OCTOBER, THE SECOND WEDNESDAY OF THE MONTH AT 7:00 P.M." MOTION BY BOARD MEMBER ROESNER. SECONDED BY CHAIRPERSON BARD. DISCUSSION. VOTE: BOARD MEMBER ROESNER: AYE CHAIRPERSON BARD: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE MOTION CARRIED. Deputy City Clerk Harker mentioned that the [Beautification of Winter Springs Board Winter Springs, Florida] By-Laws [Adopted March 8, 1995 Amended January 8, 2003] needed to be amended further and asked, "If the Board would like, if you would take it home, look at it. At the next Meeting I could put it on the Agenda. And I don't know how much discussion we would really have because it's such a new thing - at the October [2008] Meeting you would -give me your changes, any changes that would be made. [Mr.] Steven [Richart, Urban Beautification Services Manager, Community Development Department] and I would go back, before the January [2009] Meeting - make your changes and present it at the January [2009] Meeting so you -can see the fully revised document, with -changes." Chairperson Bard stated, "That sounds good." No objections were noted. REGULAR 603. Community Development Department -Urban Beautification Services Division Discussion Of Historical Tree Designations. Chairperson Bard addressed this Agenda Item with the Board. Discussion ensued on other historical trees in Winter Springs. REGULAR 604. Community Development Department -Urban Beautification Services Division Discussion Of The Florida Water Star Program. Next, Chairperson Bard commented on this Agenda Item with the Board and explained what she had learned about the Florida Water Star Program. Discussion. Tape 1/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -SEPTEMBER 10, 2008 PAGE 5 OF 6 Much discussion. "THE BEAUTIFICATION OF WINTER SPRINGS BOARD RECOMMENDS THAT THE CITY LOOK INTO THE -FLORIDA WATER STAR PROGRAM ADMINISTERED BY THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT AS A WAY TO CONSERVE AND SAVE WATER WITH NEW CONSTRUCTION OF HOMES." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER MATTIE. DISCUSSION. VOTE: CHAIRPERSON BARD: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ROESNER: AYE MOTION CARRIED. REGULAR 605. Community Development Department -Urban Beautification Services Division Discussion Of The Tree Information Guide Brochure. Mr. Mingea spoke to the Board regarding this Agenda item. Chairperson Bard asked, "Is this something we want to hear about next time too -once you got the bids..." Mr. Mingea said, "...I think you should." Further discussion. Next, Mr. Mingea spoke to the Board regarding working with the Information Services Department on getting Arbor related items on the City's Website. Discussion continued. Regarding Future Agenda Items, Chairperson Bard mentioned, "Discussion of Amendments of the [Beautification of Winter Springs Board Winter Springs, Florida] By-Laws (Adopted March 8, 1995 Amended January 8, 2003]. So, then another item would be `Discussion of historical tree designation'." Chairperson Bard continued, "One thing that would need to come up on the October Agenda, would be any Holiday issues - discussion of holiday lighting; festivities; anything of the sorts of things we've discussed in the past." Continuing, Chairperson Bard said, "Another item would be `Discussion of the tree information guide brochure'." Further discussion. • • AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED AGAIN, AS PREVIOUSLY NOTED ON PAGE 3 OF THESE MINUTES, FOLLOWED BY THE REST OF THE AGENDA. • • CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -SEPTEMBER 10, 2008 PAGE 6 OF 6 REGULAR AGENDA REGULAR 600. Office Of The City Clerk Requests The Beautification Of Winter Springs Board To Discuss The July 9, 2008 Regular Meeting Minutes, Based On The Discussion Held At The August 13, 2008 Regular Meeting. Discussion ensued on a change being that needed to be made to the July 9, 2008 Regular Meeting Minutes. "I WOULD MAKE A MOTION THAT THE CITY CLERK'S OFFICE GO BACK AND AMEND THE REGULAR MEETING MINUTES OF JULY 9, 2008, PAGE 4 [OF SJ, TO REFLECT THAT - IN THE DISCUSSION THAT MR. MINGEA AND I HAD SAID THAT WE WOULD GET TOGETHER TO DISCUSS MEASURING A CYPRESS IN `OAK FOREST', AS OPPOSED TO THE `HIGHLANDS' COMMUNITY." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER ROESNER. DISCUSSION. VOTE: BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ROESNER: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:14 p.m. RESPECTFULLY SUBMITTED: r n E~ . J D NIELLE HARKER DEPUTY CITY CLERK NOTE: These Minutes were approved at the October 8, 2008 Regular Beautification of Winter Springs Board Meeting.