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HomeMy WebLinkAbout2007 09 12 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING SEPTEMBER 12, 2007 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, September 12, 2007, was called to Order at 7:01 p.m. by Chairperson Alice Bard in the City Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, present Board Member Roberto Carlos Acevedo, arrived at 7:38 p.m. Board Member Larry Chmura, present Board Member Kathryn Fairchild, present Board Member JoAnn Mattie, present Board Member David Pritchett, present The Pledge of Allegiance was led by Chairperson Bard. Chairperson Bard welcomed the new Board Members, Ms. Kathryn Fairchild and Mr. David Pritchett. .:. .:. AGENDA NOTE: THE FOLLOWING AWARDS AND PRESENT A TIONS AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. AWARDS AND PRESENTATIONS AWARDS AND PRESENT A nONs 300. Beautification Of Winter Springs Board - Former Board Member Denise Ritchey Presentation By Former Board Member Denise Ritchey Regarding Recommendations For The Arbor Ordinance. Ms. Denise Ritchey, ll5 Cherry Creek Circle, Winter Springs, Florida: spoke of her passion for trees and that she would like to see more green space in Winter Springs. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 12,2007 PAGE20F7 Discussion. Regarding requiring developers to keep trees in a development, Chairperson Bard asked, "Did you have any specific language that you would recommend that we put into try to minimize the likelihood that this would happen." Ms. Ritchey replied, "The enforcement - could - be a better thing and maybe a priority. Priority maybe to more of the trees that are existing." Mr. Michael Mingea, City Arborist, Urban Beautification Services Division, Community Development Department suggested, "You may not wish to approach it in a small document such as an Arbor Ordinance and its minimal, limited - restrictions. That would be better approached in - the normal Codes of Ordinances, like in Development, Zoning." Further discussion. Ms. Ritchey commented, "I think a big problem is the uncollected fees of home owners whose trees have been taken down. And do not replace, nor do they pay back in." Discussion. Chairperson Bard suggested that it might be worthwhile to find out the figure of uncollected fees and possibly bring it to the attention of the City Commission. With discussion, Chairperson Bard commented that the Board would discuss different solutions that the Mayor and City Commission could do to try to help with the tree issue. Vice Chairperson Roero suggested members of the Board volunteer to make phone calls and to help out with issues with people cutting down trees. Further discussion. Board Member Roberto Carlos Acevedo arrived at 7:38 p.m. Discussion. .:..:. AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. CITY OF WINI I:::R SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 12,2007 PAGE30F7 CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The August 8, 2007 Regular Meeting Minutes. Vice Chairperson Lorry Roero remarked, "I would like to make a change on page '7 of 8' of the Unapproved Minutes - it's the first paragraph - it reads 'Alton and Silvercreek Drive'. 1 would like to have that changed the grassy site there between [State Road] 434 and Silvercreek Drive." Chairperson Bard asked, "Do we have a Motion for approval of the August 8th [2007] Regular Meeting Minutes with the changes that Ms. Roero noted?" "SO MOVED." MOTION BY BOARD MEMBER CHMURA. SECONDED BY VICE CHAIRPERSON ROERO. DISCUSSION. VOTE: BOARD MEMBER MATTIE: AYE BOARD MEMBER FAIRCHILD: NAY VICE CHAIRPERSON ROERO: AYE CHAIRPERSON BARD: AYE BOARD MEMBER PRITCHETT: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTtoR SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 12,2007 PAGE 4 OF 7 .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT, AS NOTED. .:..:. REGULAR AGENDA REGULAR 600. Beautification Of Winter Springs Board - Board Member Roberto Carlos Acevedo Update On An Insert For The Utility Bill Regarding Arbor Day 2008. Board Member Acevedo addressed the Board regarding this Agenda Item and passed out copies of a draft insert that he created. Regarding supplying proof of residency, Board Member Kathryn Fairchild asked, "Should we have it on here?" Chairperson Bard said, "Please bring proof of residency for example e.g. water bill, driver's license. That's a great idea." Board Member Acevedo commented, "So, I'll just go ahead and put proof of residency required." Board Member Larry Chmura suggested, "Since we are a Tree City, you may want to mention that on there too." Discussion continued. Tape I/Side B Further discussion. Mr. Mingea explained to the Board what the meaning of Tree City was. Regarding the Arbor Day 2008 insert, Chairperson Bard suggested having it as a Future Agenda Item for the October Meeting. Discussion continued. Board Member Fairchild suggested having the Boy Scouts assist with Arbor Day 2008. Chairperson Bard agreed it was a great idea. Discussion ensued on Arbor Day 2007. Mr. Mingea commented that he needed to research how the Utility Billing Department sends out the utility bills, but he would bring the Board back some information. "I WOULD LIKE TO MAKE A MOTION BEFORE THE BOARD THAT WE HA VE MR. MINGEA COME BACK TO THE OCTOBER MEETING TO UPDATE THE BOARD ON - THE INSERT FOR THE UTILITY BILL REGARDING ARBOR DAY 2008 TO INCLUDE SUCH INFORMATION ON WHAT WOULD BE THE OPTIMUM SIZE AND ANY OTHER INFORMATION THAT HE MIGHT GET FROM THE UTILITY DEPARTMENT THAT WOULD BE USEFUL TO US." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 12,2007 PAGE50F7 VOTE: VICE CHAIRPERSON ROERO: AYE CHAIRPERSON BARD: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER PRITCHETT: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING INFORMA TIONAL AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED. .:. .:. INFORMA TIONAL AGENDA INFORMATIONAL 100. Community Development Department - Urban Beautification Services Division Presentation Regarding Funding For WaterWise Plantings And Florida Native Plants. Mr. Mingea addressed the Board regarding this Agenda Item saying, "There's a base line funding for two thousand dollars ($2,000,00) for the Boards and that - stipend that is provided to each Member. And then there's the next category that's under 'Operating Expenses' for the Beautification Board and this appears to be a three thousand dollar ($3,000.00) amount." Mr. Mingea continued, "In Alan Hill's (Superintendent, Public Works Department) Budget, this is Public Works here, and best as I can tell, its holiday decorations. And that amount currently appears to be sixteen thousand dollars ($16,000.00)." Mr. Mingea commented that a Vendor would now be taking over handling the holiday decorations. INFORMATIONAL 101. Community Development Department - Urban Beautification Services Division Presentation Regarding Available Funding For The Neighborhood Improvement Grant Program For Fiscal Year 2008. Mr. Mingea addressed the Board saying, "Under here is the Grants and Aids, so that appears to be a budgeted item for ten thousand dollars ($10,000.00). That's for those Neighborhood Improvement Projects." CITY OF WINTl::R. SPR.INGS, FLOR.Il)A MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 12,2007 PAGE 6 OF 7 Discussion. Board Member JoAnn Mattie commented, "I know that Sally McGinnis, the Commissioner, made a recommendation and - what developed from it I don't know, but she made a recommendation that the Grant forms get sent to every Homeowner's Association in the City of Winter Springs." Chairperson Bard asked Board Member Mattie, "Jot that down, I will to, and we can bring that up in January [2008]." Discussion. Tape 2 /Side A Discussion ensued on different types of plants. Regarding Future Agenda Items the Board discussed having a discussion on Arbor Day; on the Arbor Day Utility Bill insert; and on the Arbor Ordinance for the October 2007 Regular Meeting. Discussion ensued on Holiday decorations. "I WOULD LIKE TO MAKE A MOTION THAT MR. MINGEA BRING BACK TO THE OCTOBER MEETING MORE INFORMATION REGARDING CHRISTMAS DECORATIONS AND LIGHTING." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER FAIRCHILD. DISCUSSION. VOTE: BOARD MEMBER ACEVEDO: AYE VICE CHAIRPERSON ROERO: AYE BOARD MEMBER PRITCHETT: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. Discussion ensued on the Arbor Ordinance. In terms of additional items to be discussed at the October 2007 Regular Meeting, the Board discussed having discussion about the issues related to the West Side. Discussion. Regarding discussion of the Priority List, Chairperson Bard remarked that it would be placed on the Agenda for the November 2007 Regular Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 12,2007 PAGE70F7 ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:50 p.m. RESPECTFULLY SUBMITTED: ~j~ \ A IELLE HARKER ASSIST ANT TO THE CITY CLERK NOTE: These Minutes were approved at the October 10,2007 Regular City Commission Meeting.