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HomeMy WebLinkAbout2007 05 09 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING MAY 9, 2007 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, May 9, 2007, was called to Order at 7:03 p.m. by Vice Chairperson Lorry Roero in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, absent Vice Chairperson Lorry Roero, present Board Member Roberto Carlos Acevedo, present Board Member Ethel Beecher, present Board Member Larry Chmura, absent Board Member J oAnn Mattie, present Board Member Denise Ritchey, present The Pledge of Allegiance was led by Vice Chairperson Roero. INFORMA TIONAL AGENDA INFORMATIONAL 100. Community Development Department - Urban Beautification Services Division Update On Status Of The Event Link On The City Of Winter Springs Website. Mr. Steve Richart, Urban Beautification Services Manager, Community Development Department, spoke on this Agenda Item saying, "I wanted to bring you a Report back on the Event Link for the City's Website. The IS (Information Services) Department is currently setting Policy on this issue. I do not have an answer as to when or what that Policy will be. At this time, we currently have no ability to put information on the 'Horne' page." .:. .:. AGENDA NOTE: REGULAR AGENDA ITEM "604" WAS DISCUSSED NEXT, FOLLOWED BY THE REST OF THE AGENDA .:..:. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MAY 9, 2007 PAGE 2 OF 8 REGULAR AGENDA REGULAR 604. Community Development Department - Urban Beautification Services Division Update on the Neighborhood Improvement Grant. Regarding the Neighbor Improvement Grant Program, Mr. Richart continued, "Just to let you know, we have no qualified responses." Discussion. Mr. Richart said, "On the Grant, we have an option of trying to get it back out there again." Mr. Richart continued, "Have like a one (1) month period where it's open and submit it - we have until September 30th [2007] to have it done and paid. So, if we want to open it up one (1) more time; give everybody a chance; you guys can get the word out. We can do that." Discussion ensued on Grants. Board Member Joanne Mattie commented, "I would like to try to re-submit that Grant to that community on Sherry [Avenue] because they are in dire need." Further discussion. Regarding the Indian Ridge community, Mr. Richart remarked, "They need to come forward." Mr. Richart continued, "If you want to contact her, when we do this; and have her sign up." Discussion. Advisory Board Member Mattie stated, "I will ask her if they want to apply." Mr. Richart explained, "So, if you guys want to Vote to re-open - the Neighborhood Improvement Grant Program, knowing that we have maybe a month to get the applications in; maybe two (2) months - knowing that, we have to have them done by September 30th [2007]." Discussion followed on ideas to get the word out on the Neighborhood Improvement Grant Program. Board Member Ethel Beecher asked, "Is it the same Grant package that we had last year or is there a whole need package that we don't have?" Mr. Richart replied, "It's the same one. It will just have different dates." Discussion ensued on the Neighborhood Improvement Grant package. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING ~ MAY 9, 2007 PAGE30F8 Regarding Neighborhood Improvement Grant Program applications, Mr. Richart commented, "One (1) came in late and it was a lady on a cul-de-sac and she had a couple of her neighbors. And we can go ahead and accept that one..." Board Member Roero said, "...I think we should do that." Board Member Roero continued, "I think we should accept the person who brought it in and was too late." Mr. Richart stated, "And we can do that. You guys can certainly decide to that." With further comments on the Indian Ridge community, Board Member Mattie remarked, "I will try to contact Mrs. Bledsoe and see if she would like to apply." Discussion. Mr. Richart stated, "September 30th [2007] is when the project would have to be done; their invoice in for us to pay it." Board Member Mattie asked, "The Grant papers have to be in at what time?" Mr. Richart replied, "I would say July 15th [2007] because it has to go to Commission. I would say the latest we could receive the packages would be July 15th [2007] -let's do it June 30th [2007]." "I MAKE A MOTION THAT WE RE-SUBMIT FOR GRANT MONEY AND HAVE THE PAPERS BACK BY JULY THE 15TH [2007J AND HAVE THE GRANTS DONE BY SEPTEMBER 30TH." MOTION BY BOARD MEMBER MATTIE. VICE CHAIRPERSON ROERO REITERATED, "JUNE 30TH [2007J." SECONDED BY BOARD MEMBER RITCHEY. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ACEVEDO: AYE VICE CHAIRPERSON ROERO: AYE BOARD MEMBER RITCHEY: AYE MOTION CARRIED. As to informing Board Member Roberto Carlos Acevedo about the Neighborhood Improvement Grant Program, Mr. Richart remarked, "If you're willing to come meet with me during the day, I'd be glad to go over that with you any day during the week." Board Member Acevedo replied, "Okay." Regarding the Neighborhood Improvement Grant Program applications, Mr. Richart stated, "I can set it up on the Website, on our Webpage, not the main page - for downloading. And I can send it via email to anybody." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MAY 9, 2007 PAGE40F8 CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The April 11, 2007 Regular Meeting Minutes. Board Member Mattie suggested a change to the Minutes. Discussion. "I MOVE TO APPROVE THE MINUTES FOR THE MEETING OF APRIL 11TH [2007] ." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER ACEVEDO. DISCUSSION. VOTE: BOARD MEMBER ACEVEDO: AYE VICE CHAIRPERSON ROERO: AYE BOARD MEMBER BEECHER: AYE BOARD MEMBER RITCHEY : AYE BOARD MEMBER MATTIE: AYE MOTION CARRIED. A Recess was called at 7: 18 p.m. The Regular Meeting was called back to Order at 7:21 p.m. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Mr. Richart showed the Board signs for the WaterWise Forestry Grant that will go on all projects that have Grant funding and another sign that will go on all the Neighborhood Improvement Grant Program Projects. Board Member Beecher asked, "Are you going to go back and give those to projects that we have done in the past?" Mr. Richart replied, "Yes." Regarding the signage, Board Member Mattie commented, "Those are nice." Vice Chairperson Roero remarked, "Very nice." Discussion ensued on signage. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MAY 9, 2007 PAGE 5 OF 8 Next, Mr. Richart stated, "Michael Mingea (City Forester, Urban Beautification Services Division, Community Development Department) will be your primary contact for this Board. He'll be attending the Meetings, unless there's an issue that 1 need to deal with." Mr. Richart continued, "He will have this Board; so if there's any questions that he can't answer - you guys can certainly call me or anything when it comes to that." PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. .:..:. AGENDA NOTE: THE REMAINING REGULAR AGENDA ITEMS WERE DISCUSSED NEXT, AS DOCUMENTED. .:..:. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Discussion On Encouraging Use Of Native Plants In Home Landscape. Mr. Richart addressed the Board regarding this Agenda Item. On the issue of Xeriscaping, Mr. Richart said, "I'd like to involve you guys to some extent and - get your input." Discussion followed on Xeriscaping. Then, Mr. Richart suggested, "I want to get you off of the just Native Plants thing because everybody kind of associates Native Plants with plants that are low water usage. But there's a lot of plants that are tropical that are low water usage. So, - we like to call it WaterWise plantings." Discussion on the availability and purchasing locations for Native Plants. Regarding a letter from the State of Forestry, Board Member Beecher suggested, "Make sure [Commissioner] Joanne Krebs gets a copy of it." Discussion ensued on green spaces in Winter Springs, followed by discussion on replanting trees in Winter Springs. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MAY 9,2007 PAGE60F8 REGULAR 601. Community Development Department - Urban Beautification Services Division Discussion Of The Winter Springs Arbor Ordinance 2003-22. Board Member Beecher commented, "I have a suggestion for [Agenda Item] '601'; if we could put that until next Meeting because Alice [Bard] had a lot of definite ideas on things throughout the Arbor Ordinance that we touched on and she is not here tonight. And 1 think - it would be better for us to wait till she is here." Tape I/Side B Discussion ensued on the Arbor Ordinance. Mr. Richart commented, "One of the big things that we want to get into there, and we're actually doing it now, is to allow residents; let's say they want to remove a tree and there's five (5) replacement credits that they have to put in. And they have to do it on the site right now. We actually want to let them be able to put it somewhere else. We want them to put it on common area or along the roadway or whatever, so that the public can utilize that tree; if they don't want it on their site. Some people, their site's too small. So - we want to put it in the park. Okay, we can work with them on that. And then we get trees in our parks. So, that's something we want to get that language into the Arbor Ordinance at some point." "I WILL MOVE THAT WE TAKE ITEM '601', POSTPONE IT UNTIL OUR NEXT MEETING WHEN BOARD CHAIR IS HERE." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER MATTIE. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER RITCHEY: AYE VICE CHAIRPERSON ROERO: AYE MOTION CARRIED. REGULAR 603. Community Development Department - Urban Beautification Services Division Update On The Priority List. Discussion ensued on the Priority List. Discussion of alternatives for some of the items listed on the Priority List followed. Mr. Richart commented, "We don't have any money." Mr. Richart continued, "We'll be lucky to do any of that. We're out of money. So - this was our top three (3) things." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MAY 9, 2007 PAGE70F8 Discussion followed regarding the trees on Fischer Road and the beautification in Oak Forest. Mr. Richart commented, "Sequoia [Court] is probably the one we would look at next when the funding is available." Further discussion. Regarding the beautification in the Oak Forest subdivision, Board Member Beecher said, "We had a Meeting and we discussed it, the word was that you, and Alice (Bard) and 1 think Mike (Mingea), had talked with some of the people there. And you had it all planned out; everything that was going to go in there and how it was going to be done." Mr. Richart replied, "I'll have to ask Alice (Bard) and Mike (Minge a) about that." Mr. Richart continued, "I think Alice (Bard) should be here to address that; I'm not involved in that." Board Member Beecher suggested, "We should probably add that to our Agenda." Regarding the leftover trees from Arbor Day, Board Member Mattie suggested, "We could gather a few trees on the number '5' selection?" Mr. Richart replied, "I can see what we have left and we can try to address that." Further discussion. Regarding the watering of trees, Mr. Richart said, "We do not have the resources to do that right now. So, 1 would just point that out to you when we talk about installing more trees. " Related to items on the Priority List, Mr. Richart commented, "I just think it's something - that we need to work on. These items, it's not like they're going to go away. It's just we need to have them on the list to - address as we can." Discussion ensued on volunteering to water trees. Mr. Richart remarked, "We will do these things, but as we can do them; as we can afford them - we have no budgets here. As we have the manpower to do them. We're definitely wanting to do them." Regarding Item five (5) on the Priority List, Mr. Richart said, "It could happen in two (2), three (3) months; 1 just don't know. But we're definitely going to do it." Further discussion. On the subject of the Oak Forest issue, Mr. Richart remarked, "I will find out what the plans are and they'll need to be approved by the whole Board before it's done." Mr. Richart continued, "And it may be that Mike (Minge a) and Alice (Bard) did come up with something, but it needs to come to the Board and we need to see." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MAY 9, 2007 PAGE80F8 "I WILL MAKE A MOTION THAT WE BRING BACK THE PRIORITY LIST, ITEM '603', TO DISCUSS AT NEXT MONTH'S MEETING WITH ALICE (BARD)." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER RITCHEY. DISCUSSION. VOTE: BOARD MEMBER ACEVEDO: AYE VICE CHAIRPERSON ROERO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER BEECHER: AYE BOARD MEMBER RITCHEY : AYE MOTION CARRIED. Concerning Future Agenda Items, Vice Chairperson Roero said, "I believe the very first thing we discussed was bringing up the discussion of the Winter Springs Arbor Ordinance. " On the topic of the Priority List, Board Member Beecher remarked, "To discuss the whole list, but in particular item '10'." Mr. Richart suggested, "You may consider leaving most of the Meeting open for that Ordinance." Discussion ensued on the proposed Property Tax Reform issue. ADJOURNMENT "MOTION TO ADJOURN." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER ACEVEDO. DISCUSSION. WITH CONSENSUS OF THE ADVISORY BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. Vice Chairperson Roero adjourned the Regular Meeting at 8:33 p.m. RESPECTFULLY SUBMITTED: NOTE: These Minutes were approved at the June 13,2007 Beautification of Winter Springs Board Regular Meeting.