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HomeMy WebLinkAbout2006 04 12 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING APRIL 12,2006 CALL TO ORDER The Beautification of Winter Springs Board Meeting of Wednesday, April 12, 2006, was called to Order at 7:04 p.m. by Chairperson Alice Bard in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, present Board Member Ethel Beecher, present Board Member Larry <;hmura, absent Board Member Robert Kirkwood, present Board Member JoAnn Mattie, present Board Member Denise Ritchey, present The Pledge of Allegiance was led by Chairperson Alice Bard. PUBLIC INPUT Ms. Kim Sannella, 905 Cypress Wood Court, Winter Springs, Florida: commented that her Community was interested in building a brick wall. Chairperson Bard commented that the Grant period closed on March 31, 2006. Board Member Ethel Beecher added that "You would have to talk to the City Manager (Ronald W. McLemore); because if there was to be a Bond or anything that your Association wanted to do, you would have to get direction from him. But, City funds, of course, can not be used for your wall- but, they could direct you best what to do. City Manager, is Ron McLemore - [407] 327-1800, Extension 202." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. None CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12,2006 PAGE20F9 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. None REGULAR AGENDA REGULAR 300. Community Development Department - Urban Beautification Division Update On Neighborhood Improvement Grant Program. Mr. Mike Mingea, ArboristlEnvironmental Inspector, Community Development Department, presented information regarding this Agenda Item and stated, "I have with me - tonight some Applications that were here before the 31 st [March 2006] deadline on the Community Grants. This is - the charge of the [City] Commission - as far as your [Advisory] Board to review these, look at these. Weare not going to make decisions tonight, but you would want, over your next month's period of time, to come to some conclusion and at the next Meeting, we could actually try to Vote this and see what percentages of the funds, if not all, can be applied to any of these Grants. Or, if any of them would be accepted at all. And, going by the Criteria, as best as I recall, one of the Criteria in the Grant remarked about having at least fifty percent (50%) native plant materials as called for in our Comprehensive Plan." Mr. Mingea added, "I believe we also had a limit on the funding, but we have discussed this - in the past. And, I will be glad to look at any of these, present them here to - the City Clerk. We can log them in. You are welcome to go through them item at a time and question them. See if there is something that is missing. I did not personally go through each of these items because I did not want to take over from your responsibilities, but if you have a question, I am welcome to try to assist on any of it." Board Member JoAnn Mattie remarked on having a list of Native plants. Mr. Mingea stated, "I mentioned that if it's not something you might be familiar." Chairperson Bard noted, "I also know what is Native and what is not. So, I can advise on that too." Discussion ensued regarding previous Community Grants. Board Member Beecher stated, "If we are not going to make a decision on these tonight. We can discuss and review. Would it be feasible to make copies of these so that we could take them with us so that next Meeting we would be able to Vote on them?" Mr. Mingea stated, "You might want to request that, I do not know if that has to come from the Clerk as a Public Record. Or, whether we would." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12, 2006 PAGE30F9 Board Member Beecher stated, "What we look at tonight, we are not going to remember a month from now." Mr. Mingea stated, "If that is the wish of the [Advisory] Board and we are instructed - I do not see any objection." Chairperson Bard asked, "Would that be useful for the - rest of the [Advisory] Board?" Board Member Mattie stated, "I think it would be." Chairperson Bard added, "I would like that." Mr. Alan Greene, Superintendent, Parks and Recreation Department 1126 East State Road 434, Winter Springs, Florida: commented on the Application that was submitted by the Parks and Recreation Department for a Grant. Board Member Robert Kirkwood stated, "Is it agreed that copies are to be made of all of these?" Chairperson Bard stated, "Yes." Furthermore, Board Member Kirkwood stated, "If it was agreed, why are we -looking at it tonight then?" Chairperson Bard asked Mr. Mingea, "Refresh my memory as to when - our due date is to make a - final decision on this?" Mr. Mingea commented that "We have plenty of time for decision. Certainly, well into the next month at your next Meeting." Mr. Mingea handed out a spreadsheet with a list of the Applicants with columns to rank the Criterias for each Application. Board Member Denise Ritchey stated, "I thought - that this was already going to be prepared and we were all going to have copies and - be able to do something with it tonight." Board Member Ritchey asked Board Member Kirkwood, "Were you not thinking that too?" Board Member Kirkwood stated, "Yes." Discussion. Vice Chairperson Lorry Roero asked, "Can we each get a copy of this, look at it together, not handing it down the line? So, we can all see it together. This is - not giving justice to each individual one." Chairperson Bard stated, "Maybe that would be the best use of our time would be to go ahead and make copies so we can - all look at them." Mr. Mingea stated, "Not a problem." Discussion. Board Member Beecher stated, "I am disappointed that Steve [Richart], Urban Beautification Services Manager, Community Development Department is not here tonight to do it. Because this was his idea in the first place." Chairperson Bard stated, "I think we knew that we were going to be looking at them all tonight. We certainly did not see them beforehand." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12,2006 PAGE 4 OF 9 "HAVE COPIES MADE FOR EACH ONE OF US TO SEE AND - GO OVER IT AT THAT TIME AS OPPOSED TO GOING DOWN THE LINE." MOTION BY VICE CHAIRPERSON ROERO. SECONDED BY BOARD MEMBER RITCHEY. DISCUSSION. BOARD MEMBER KIRKWOOD ADDED, "MAKING THE COPIES AND GIVING TO BOARD MEMBERS AT LEAST TWO (2) WEEKS PRIOR TO THE NEXT MEETING? THAT WOULD BE APPRECIATED." DISCUSSION ENSUED REGARDING USING THE OVERHEAD AND SCREEN. BOARD MEMBER MATTIE STATED, "I STILL PREFER TO HAVE THE COPIES AND HAVE SOME TIME TO LOOK IT OVER SO THAT WHEN WE COME BACK WE ARE PREPARED AND WE ARE KNOWLEDGEABLE OF WHAT WE ARE LOOKING AT." CHAIRPERSON BARD STATED, "OKAY." CHAIRPERSON BARD STATED, "IS IT A CONSENSUS OF THE [ADVISORY] BOARD THAT WE HAVE COPIES MADE AND - EITHER TAKE THEM HOME TONIGHT OR RECEIVE THEM WITHIN TWO (2) WEEKS OF THE NEXT MEETING TO HAVE TIME TO DIGEST THEM AND THEN GO THROUGH THE SPREADSHEET?" BOARD MEMBER MATTIE STATED, "YES." BOARD MEMBER KIRKWOOD STATED, "I DO NOT UNDERSTAND THE NEED FOR TONIGHT. IF WE ARE NOT GOING TO STUDY THEM OR MAKE A DECISION TONIGHT. IF WE CAN HAVE THEM TWO (2) WEEKS BEFORE THE MEETING AT LEAST SO THAT WE HAVE AN OPPORTUNITY TO LOOK, JUDGE, AND MAKE A DECISION INDIVIDUALLY AND THEN COMPARE NOTES AT THE NEXT MEETING VERY QUICKLY AND COME TO SOME KIND OF CONCLUSION ON EACH, AND THEN GIVE IT A RATING SYSTEM AS YOU SUGGEST." THERE WERE NO OBJECTIONS FROM THE [ADVISORY] BOARD MEMBERS. BOARD MEMBER MATTIE DISCUSSED THE BUDGET AND THE RANKING SYSTEM. DISCUSSION ENSUED REGARDING THE COMPLETION DATE. CHAIRPERSON BARD SAID, "LET US SAY WE WERE TO GET THE APPLICATIONS WITHIN THE WEEK OR NEXT WEEK. WE COULD ALSO CHOOSE TO HA VE AN INTERIM MEETING BETWEEN NOW AND OUR NEXT MEETING TO SIT DOWN AND DISCUSS THIS." BOARD MEMBER BEECHER NODDED IN AGREEMENT. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12,2006 PAGE 50F9 CHAIRPERSON BARD STATED, "IS THE CONSENSUS OF THE [ADVISORYJ BOARD TO GET THOSE COPIES WITHIN THE NEXT WEEK - AND TRY TO SCHEDULE A MEETING TO DISCUSS NOTHING BUT THIS IN TWO (2) WEEKS TIME?" BOARD MEMBER RITCHEY STATED, "AS SOON AS POSSIBLE." BOARD MEMBER KIRKWOOD STATED, "SURE." BOARD MEMBER BEECHER STATED, "ABSOLUTELY." THERE WERE NO OBJECTIONS BY THE ADVISORY BOARD MEMBERS. VICE CHAIRPERSON ROERO STATED, "CAN WE PICK IT UP? ALL OF US CAN GET HERE." CHAIRPERSON BARD STATED, "I CAN COME BY." BOARD MEMBER MATTIE STATED, "I CAN COME BY." BOARD MEMBER BEECHER STATED, "I CAN COME BY." NO OTHER OBJECTIONS WERE NOTED BY THE ADVISORY BOARD MEMBERS. WITH DISCUSSION ON SCHEDULING ANOTHER MEETING, CHAIRPERSON BARD STATED, "WHEN WOULD WE LIKE TO MEET AGAIN TO DISCUSS THIS SPECIFICALLY, SORT OF A MINI MEETING?" BOARD MEMBER BEECHER STATED, "THE 26TH [APRIL 2006J SOUNDS GOOD TO ME." CHAIRPERSON BARD STATED, "I SHOULD BE ABLE TO- WOULD THAT WORK WITH EVERYONE ELSE?" DEPUTY CITY CLERK DEBBIE FRANKLIN STATED, "CHAIRPERSON, WHEN I DO HAVE THE COPIES A V AILABLE THIS WEEK, I CAN CALL EVERYBODY AND - POLL THEM AND SEE WHAT THE DAY IS." VICE CHAIRPERSON ROERO STATED, "THAT IS A GOOD IDEA." VICE CHAIRPERSON BARD STATED, "ALRIGHT." BOARD MEMBER BEECHER STATED, "GOOD. YOU PUT A TENTATIVE FOR WEDNESDAY, DEPENDING ON WHAT YOUR SCHEDULES ARE?" BOARD MEMBER RITCHEY STATED, "MAYBE WE CAN POLL TONIGHT, THOSE OF US THAT DO KNOW AND WE WILL WRITE IT IN OUR CALENDAR. THEN YOU CAN POLL ONLY THE ONES THAT YOU ARE NOT SURE OF." CHAIRPERSON BARD STATED, "THE MOTION WE RESOLVED BY CONSENSUS IS THAT THERE WOULD BE COPIES MADE AND PRESENTED TO US." Ms. Ruth Hemphill, 799 Austin Court, Winter Springs, Florida: commented on a start date and noted that the submitted plan can be modified. Mr. Renzie Davidson, 924 Wedgewood Drive, Winter Springs, Florida: asked why the City made an Application for the Grant. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12, 2006 PAGE 60F 9 Discussion ensued regarding the Criteria for "Parks". Tape l/Side B Chairperson Bard noted, "We can also ask Mr. Richart for more guidance on this as far as how the City falls in under this." Board Member Beecher read the "Criteria" into the Record and stated, "This seems to be - specifically for residents and neighborhood groups, which would not apply to the Parks Department." Mr. Davidson commented that the City is a Public Business. Chairperson Bard added that the City is not a private business. Board Member Ritchey asked for further clarification from Staff. Chairperson Bard stated, ttCould we, through you Debbie (Franklin), ask Mr. Richart to investigate the question and get back to us through email?" Deputy Clerk Franklin added, tt[ will pass it along - it will also come from - Mike Mingea." Chairperson Bard stated, ttOkay." Mr. Mingea stated, ttyou will get your clarification on funding for individuals as opposed to City entity..." tt...Governmental entity, stated Chairperson Bard. " Regarding a letter from a resident requesting the Parks and Recreation Department to apply for the Community Grant, Mr. Greene stated, "This was brought - on to us by a letter that was addressed to us." Furthermore, Mr. Greene added, "We are coming to you for the needs of a resident. Not just the needs of the City." Board Member Beecher suggested, "Neighborhood groups must consist of at least three (3) households located within the City of Winter Springs." Discussion. REGULAR 301. Community Development Department - Urban Beautification Division Update On Arbor Day 2006. Mr. Mingea presented this Agenda Item and noted the street barricades for Arbor Day. Chairperson Bard added, "The [St. Johns River] Water Management District Staff, at least one (1) person is planning on coming to Arbor Day to bring some of their 'Waterwise' booklets and other educational materials." Also, Chairperson Bard stated, "Seminole County may have backed out." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12, 2006 PAGE 7 OF 9 Mr. Mingea stated, "I just need to know so that we can try to round up a table and have some things there for them." Chairperson Bard stated that she would call St. Johns [River] Water Management District to confirm their attendance. Board Member Beecher donated several writing pens for Arbor Day. Discussion ensued regarding trees and informational handouts for Arbor Day. The official start time for Arbor Day was noted as 9:00 a.m. Mr. Mingea commented that volunteers should be there at 8:00 a.m. Discussion ensued regarding the Mayor reading a Proclamation for the Arbor Day event. Board Member Beecher inquired of a singer for the Event. Mr. Mingea commented on the Banner for Arbor Day. Tape 2/Side A Discussion ensued regarding "Raffle tickets". Board Member Beecher asked if Ms. Dawna Ferguson could be a Volunteer at the Arbor Day Event. No objections were noted and Board Member Beecher mentioned that she would call Ms. Ferguson. Board Member Beecher commented on the "Sound system". Chairperson Bard asked about securing a tent from the Native Plant Society for the Volunteers. Board Member Beecher commented that she would call the Police Department to ask for a tent. Board Member Beecher stated, "Special request, please have Mr. Richart in attendance this year." CONSENT AGENDA CONSENT 400. Office Of The City Clerk Approval Of The March 8, 2006 Regular Meeting Minutes. "MOVE TO APPROVE THE MINUTES OF MARCH 8 [2006]." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER MATTIE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12, 2006 PAGE80F9 VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON BARD: AYE BOARD MEMBER RITCHEY: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER KIRKWOOD: AYE BOARD MEMBER ROERO: NAY MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 500. None 600. REPORTS None were noted. FUTURE AGENDA ITEMS · Priority list. · Review Bylaws. · Recap Arbor Day. · Banners. · Entrance signs. · Bat houses. · Grant recap. · Budget planning. ADJOURNMENT "MOTION TO ADJOURN." MOTION BY BOARD MEMBER BEECHER. SECONDED BY VICE CHAIRPERSON ROERO. DISCUSSION. WITH CONSENSUS OF THE ADVISORY BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 12,2006 PAGE90F9 Chairperson Bard adjourned the Meeting at approximately 9:05 p.m. RESPECTFULLY SUBMITTED: filt<-tu bi~~----./ DEBBIE FRANKLIN DEPUTY CITY CLERK NOTE: These Minutes were approved at the Mav 10 .2006 Beautification of Winter Springs Board.