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HomeMy WebLinkAbout2005 11 09 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS, FLORIDA BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING NOVEMBER 9, 2005 CALL TO ORDER The Beautification of Winter Springs Board Meeting of Wednesday, November 9, 2005, was called to Order at 7:00 p.m. by Chairperson Dawna Ferguson in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dawna Ferguson, present Board Member Alice Bard, absent Board Member Ethel Beecher, present Board Member Larry Chmura, present Board Member Robert Kirkwood, present Board Member Carol Morrison, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Ferguson. PUBLIC INPUT No one spoke. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The October 12, 2005 Regular Meeting Minutes. "MOTION TO APPROVE MINUTES OF OCTOBER 12 [2005]." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - NOVEMBER 9,2005 PAGE20F5 VOTE: BOARD MEMBER MORRISON : AYE BOARD MEMBER ROERO: AYE CHAIRPERSON FERGUSON : AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER KIRKWOOD: AYE BOARD MEMBER BEECHER: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 501. Community Development Department - City Arborist Update On Town Center Trail- Blumberg Boulevard. Mr. Mike Mingea, ArboristlEnvironmental Inspector, Community Development Department, presented this Agenda Item. Discussion. Regarding "Tree Pamphlets", Mr. Mingea stated, "I will get something rounded up for us." REGULAR 502. Community Development Department - Urban Beautification Division Update On Neighborhood Improvement Grants. Mr. Steve Richart, Urban Beautification Division Services Manager, Community Development Department, presented this Agenda Item for discussion on reducing the number of households for the Grant. Discussion. Board Member Ethel Beecher agreed with "Three (3) [households]." Mr. Richart stated, "Anybody opposed?" There were no objections by the Board Members. Regarding the 'Time Table' on Page 4 and 5, Mr. Richart stated, "What is our time table now, January, February?" Chairperson Ferguson stated, "March 31st [2006]." Mr. Richart asked, "Any objections?" Chairperson Ferguson stated, "Being March 31st [2006], plans submitted, when would we want the work to be completed by - August 31 st [2006]?" There were no objections by the Board Members. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - NOVEMBER 9, 2005 PAGE30F5 Discussion ensued on Page 3 regarding 'Type of material and limiting an amount per household' for the Grant. Chairperson Ferguson asked, "We are doing away with the dollar figure?" Mr. Richart stated, "Right." Chairperson Ferguson stated, "Is it a Consensus of doing away with the dollar amounts?" Board Member Robert Kirkwood agreed by stating, "Delete 'A' through 'E'." Board Member Beecher stated, "Delete this Section." There were no objections. Regarding definitions of material, Mr. Richart stated, "We can reword that." Mr. Richart recommended the definition to read, " 'Planting zone grown within 100 miles of the installed site'." No objections were voiced by the Board Members. Mr. Richart suggested that the list and location of materials "Move - around the Appendix by the Time Table." Chairperson Ferguson stated, "Excellent idea. Can you change, 'Attach a plant list and material location to drawing'?" There were no objections by the Board Members. Regarding Page 6 of 17, Mr. Richart stated, "Get rid of the' Grant Code'. This seemed to be a little confusing last time." Discussion ensued regarding moving the statement of "Matching funds or cash" to the beginning of the page. Mr. Richart noted that the statement should not be in "Italics". No objections were noted. Discussion ensued regarding any other changes to Page 6. Regarding Page 7 of 17, Board Member Beecher stated, "We cannot use four (4) 'Organizers'." Mr. Richart added, "Take three (3) and list one (1) 'Key Organizer'." There were no objections by the Board Members. Discussion ensued regarding Page 8 of 17, whereby Board Member Larry Chmura stated, "Number 8 - change to one (1) 'Key Organizer' ." Regarding Page 9 of 17, Board Member Carol Morrison stated, "Do we need a statement?" Mr. Richart stated, "We can take it out just to meet with us." Discussion. In regards to the language requiring updates on the status of the planting, Board Member Kirkwood stated, "This is redundant." Mr. Richart suggested, "Maybe we can have this at fifty percent (50%) and have another form at Final." "'Otherwise, you will be disqualified', Mr. Richart added to the statement. Do we all agree with this?" There were no objections by the Board Members. Mr. Richart noted for Page 10 of 17, "They [Applicant] must attach a plant material list and site location." Discussion ensued regarding Pages 11 through 17 forwarded by the City Attorney. Mr. Richart stated, "We do have to change the dates, but we cannot change the wording." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - NOVEMBER 9, 2005 PAGE40F5 Board Member Kirkwood remarked that "On Page 2, item 5., he [Attorney] will have to conform Page 12, item 3. (d).'" Mr. Richart stated, "Exactly." Board Member Kirkwood added that" 'Substantial' needs to go away." Mr. Richart stated, "We will get that done for you by the next Meeting." Mr. Richart asked the Board Members to "Make changes, if you see anything over the next couple of weeks please, and bring up at the next Meeting." Board Member Morrison asked if the citizens would be notified of the opportunity for Grants on the water bill? Mr. Richart stated, "Yes. And the Website. We will do it in the City's Newsletter. Probably in the next one." REGULAR 503. Community Development Department - Urban Beautification Division Update On Holiday Decorations. Mr. Richart presented this Agenda Item. Regarding the purchase amount of one hundred and fifty dollars ($150.00) for garland and bows to decorate the light pole at City Hall, Chairperson Ferguson stated, "Is it a Consensus?" Board Member Beecher stated, "Yes." There were no objections by the Board Members. Board Member Beecher tentatively set a date to decorate on "The morning of Wednesday, the 16th [November] at 10:00 a.m., at City Hall." 600. REPORTS Due to the City Commission holding a Special Meeting in the Chambers on the next Beautification of Winter Springs Meeting date, Chairperson Ferguson asked "If we can have it in the Conference room and leave it on the 14th [December]? If not, can we move it to the 7th [December]." Board Member Beecher stated, "Yes." Board Member Morrison stated, "Yes." Board Member Kirkwood stated, "Yes." No objections were noted by the Board Members. Chairperson Ferguson mentioned that the City Attorney will be at "The Oak Forest Wall and Beautification District Advisory Committee Meeting and will be going over Parliamentary Procedures. Can anybody attend?" CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - NOVEMBER 9, 2005 PAGE50F5 FUTURE AGENDA ITEMS . Briefly review the Grant update that Mr. Richart is going to do revisions on. ADJOURNMENT "I MOVE THAT WE ADJOURN THE MEETING." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER MORRISON. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Ferguson adjourned the Meeting at approximately 8:55 p.m. RESPECTFULLYSUBAfITTED: i/l&w'4~ DEBBIE FRANKLIN DEPUTY CITY CLERK NOTE: These Minutes were approved at the December 7. 2005 Beautification of Winter Springs Board.