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HomeMy WebLinkAbout2004 03 10 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING MARCH 10, 2004 I. CALL TO ORDER Chairperson Dawna Ferguson called the Regular Meeting of the Beautification of Winter Springs Board to order at 7:00 p.m., Wednesday, March 10, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dawna Ferguson, present Vice Chairman Richard Grogan, arrived at 7:06 p.m. Board Member Kathleen Andrews, present Board Member Alice Bard, absent Board Member Ethel Beecher, present Board Member Carol Morrison, absent Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Ferguson. II. CONSENT AGENDA CONSENT A. Approval Of The February 11,2004 Regular Meeting Minutes. "MOVE TO ACCEPT THE MINUTES OF FEBRUARY 11th [2004]." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER ANDREWS. DISCUSSION. VOTE: CHAIRPERSON FERGUSON : AYE BOARD MEMBER ANDREWS: AYE BOARD MEMBER BEECHER: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. Chairperson Ferguson stated, "Okay, before we get into our Agenda, I want to welcome Lorry [Roero] aboard." Chairperson Ferguson continued, "I hope that you enjoy it." CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MARCH 10,2004 PAGE 2 OF 7 .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERE DISCUSSED. .:..:. III. REGULAR AGENDA REGULAR A. Discussion With Mr. Michael Mingea, Arborist/Environmental Inspector, Community Development Department, Regarding Arbor Day. Mr. Michael Mingea, Arborist!Environmental Inspector, Community Development Department, provided information regarding Arbor Day activities and the City's Arbor Day event scheduled for May 1,2004 at the Town Center. Vice Chairman Richard Grogan arrived at 7:06 p.m. Discussion ensued regarding Arbor Day promotions, sponsorships, and radio advertising. Mr. Steven Richart, Urban Development Coordinator, Community Development Department, also contributed to the discussion. Board Member Kathleen Andrews asked, "Is there going to be a bigger police presence there?" Mr. Mingea stated, "We will need that, too." ~ Chairperson Ferguson suggested, "One thing that you might bring to their [the Town Center businesses] attention, is maybe, they could have a little sidewalk sale in front." Chairperson Ferguson continued, "People would have the chance to go mill around - and maybe stay a little longer knowing that the raffle is going to be at twelve noon." Board Member Ethel Beecher offered, "A meeting or two ago, if you recall, the Commission approved some new machine that is going to stuff the water bill envelopes; and they had said, that when through, that you would be able to take a flyer and fold it up and put it in with the water bill. I do not know if they have that yet." Mr. Mingea responded, "I do not know when that item will arrive, but I will inquire." Board Member Beecher continued, "We could have a whole flyer and it would not - be the two or three little lines. If it is only two or three little lines, we need bigger print." Chairperson Ferguson suggested, "How about getting some posters and put them in Publix? Let the businesses display that there is going to be an Arbor Day giveaway, a raffle drawing." Mr. Richart stated, "That is a good idea." Brief discussion. "Even City Hall, here," continued Chairperson Ferguson, "Would be a good place to have a poster, if we can." Vice Chairman Richard Grogan stated, "I would be more than happy to volunteer my time to take those posters to those businesses." Mr. Richart responded, "That would be great - actually, if you would also like to volunteer to help go around and meet with them and - expose the event and see if we could gather some more participation, that would be great, too." CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETfNG - MARCH 10,2004 PAGE 3 OF 7 Mr. Mingea suggested, "Could even have somebody giving - record information at the event. Talk about what you need for Arbor Permits." Mr. Mingea added, "This comes up as a frequent mention by the Commission." With discussion, Board Member Beecher asked, "Do we have any of our brochures left - Arbor Ordinance?" Mr. Mingea responded, "We could have that printed up, post haste." Discussion ensued regarding providing name tags for Board Members Kathleen Andrews, Alice Bard, Richard Grogan, and Lorry Roero. Board Member Beecher addressed Mr. Mingea, "Mike, I would be happy to contact 'Copy Rite' and get some more brochures printed. I will also contact [Board Member] Carol [Morrison] and find out where she got those name tags." Board Member Beecher addressed the Board, "Let me know by the end of evening if you would be interested in getting them [name tags]." Brief discussion. Board Member Andrews offered, "I will do the Arbor - [Public information regarding permits]." Mr. Mingea responded, "Wonderful!" Vice Chairman Grogan stated, "I have an official business card from the City." Vice Chairman Grogan continued, "I am going to go - to Publix, ask for the Manager. I am going to give him a business card, tell him that I am with the Beautification Board, and [tell him] I just want to make you aware that we have this event." Mr. Richart asked Vice Chairman Grogan, "[Board Member] Richard [Grogan], would it be possible, before you do that, to come see me at the office? Let me give you the documentation [and] all the details. That way, you could go with something in hand. That would be great. In fact, I will go with you on some of them, if you want." Vice Chairman Grogan replied, "I am probably going to start this Monday." Mr. Richart indicated, "That would be great." Further discussion ensued regarding the planning for Arbor Day. Mr. Richart stated, "We are probably going to end up needing - help with [the] transport ofthe trees to the site and setup - if you so desire to help with that for the event." Further discussion ensued regarding the transport process. Tape I/Side B Discussion. REGULAR B. Update On Charles Street. With discussion, Chairperson Ferguson stated, "Well, the grass looks good. It has got fresh mulch. The fountain grass - starting to come out. So, I think, let us just leave it if it is agreeable with everybody." Discussion. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MARCH 10,2004 PAGE 4 OF 7 Board Member Beecher said, "I like the bricks on Fischer Road." Board Member Beecher added, "I think - when we get to pay attention to that again, that those brick end caps would really do the trick there [Charles Street island]." Discussion~ Mr. Richart stated, "We can look at that - some time in October or November when we are in the new Budget." Chairperson Ferguson declared, "We will just table Charles [Street] until the end of the year." REGULAR C. Update On New Plants At Moss Road Islands. Discussion ensued on the Moss Road Island. Chairperson Ferguson said, "I will try and get a report and go take a [plant] count and then bring it back next meeting." Mr. Richart replied, "I have pictures of it [Moss Road Island]." Chairperson Ferguson stated, "That might be a good idea, if Steven would bring those to the next Meeting, and then we could - look at them. Then, everybody would know what we are talking about." REGULAR D. Discuss Beautification Of Winter Springs Master Plan. Mr. Richart gave a presentation pertaining to the Beautification of Winter Springs Master Plan. Chairperson Ferguson addressed Mr. Richart, "I think - we do it in stages, like you suggested would be the best thing. I think that the first thing should be the Mission Statement." Chairperson Ferguson added, "My personal thinking on it would be to let everybody go home from this Meeting, put something on paper and bring it back to our Meeting next month." Mr. Richart said, "Next month, I will have to the Meeting, sample Ordinances from other Cities, progressive Cities around the Country - we have even got one progressive County here in Florida that has Ordinances such as this, and I am going to bring these samples to you and we can start wordsmithing ours and use those as a template." Further discussion. Mr. Richart stated, "We will change it from a Mission Statement to a Purpose Statement - a purpose for this Ordinance. We will finish that, our Purpose Statement, and I am imagining that we are going to have to have a couple of Workshops at some point." Board Member Andrews asked Mr. Richart, "I was wondering if - [what] I got from the Master Gardener, if we can get it copied and get everybody a copy of it?" Mr. Richard responded, "Sure. If you could - leave me with what you have and I will copy it and have it for next Meeting." In addition, Mr. Richart asked of the Board Members, "If you CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MARCH 10, 2004 PAGE50F7 still have your documents that I gave you - when I started [the] Mission Statement, let us try and finish that and - maybe put it together next Meeting." "I also have these booklets on 'Xeriscaping'," said Board Member Beecher. Board Member Beecher also stated, "These are put out by St. John's River Water Management [District]." Furthermore, Board Member Beecher asked, "Maybe through your office, you could get those for us, Steve [Richart] - whatever the newest ones are?" Mr. Richart replied, "Okay, we can do that - we can send away for that and St. Johns [River Water Management District] will send us all of that." Discussion. Discussion related to evasive plants ensued. Chairperson Ferguson suggested, "Well, the evasives [plants], that is something I think that, we could possibly in the future do a - little brochure on alone." Mr. Richart stated, "We can budget for that and have the funds to do it - it is a public service." Mr. Richart continued, "It would - be - next budget time, but still, we could do it." Board Member Andrews added, "I think one thing that we could do is also tell them how to go about getting rid of the plants." Mr. Richart responded, "We can do - that." REGULAR E. Discuss George Street Landscaping. Mr. Richart presented an update on George Street Landscaping. Discussion. IV. FUTURE AGENDA ITEMS For the next Meeting, Chairperson Ferguson requested that Mr. Mingea present final plans for the Arbor Day activities; requested finalization of the Purpose Statement; begin discussion about the next phase of the Master Plan; and asked Mr. Richart to present a Town Center update at the next Meeting. Board Member Beecher requested that Mr. Richart bring a photograph of the scroll work on the "City Limit Sign Poles" to the next Meeting, and also requested that Mr. Richart present a status report regarding the new video tape including Town Center footage. Tape 2/Side A With discussion, Mr. Richart offered, "I will have that information next meeting." Mr. Richart will also bring the revised 'plans for the Butterfly Gardens to the next Meeting. Discussion. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - MARCH 10,2004 PAGE 6 OF 7 V. REPORTS Chairperson Ferguson reminded the Board Members of the Sunshine Law Seminar on March 23, 2004. Chairperson Ferguson reported that she will attempt to finalize the latest brochure. VI. ADJOURNMENT "I MAKE A MOTION WE ADJOURN." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER ANDREWS. DISCUSSION. WITH CONSENSUS OF THE BOARD THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Ferguson adjourned the Meeting at 8:34 p.m. RESPECTFULLY SUBMITTED BY: M~~ DEPUTY CITY CLERK NOTE: These Minutes were approved at the Aoril14. 2004 Beautification of Winter Springs Board Meeting.