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HomeMy WebLinkAbout2004 02 11 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING FEBRUARY 11,2004 I. CALL TO ORDER Chairperson Dawna Ferguson called the Regular Meeting of the Beautification of Winter Springs Board to order at 7:05 p.m., Wednesday, February 11, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dawna Ferguson, present Vice Chairman Richard Grogan, present Board Member Kathleen Andrews, present Board Member Alice Bard, present Board Member Ethel Beecher, present Board Member Carol Morrison, absent The Pledge of Allegiance was led by Chairperson Ferguson. Chairperson Ferguson advised, "There are some Agenda changes this evening. We are going to have to add Mr. Michael Mingea [City Arborist, Community Development Department] please. I will put him first. I am going to move the Holiday decorations up. Then, we will- probably move Murphy [Agenda Item C] up and [Agenda Item] Blast." II. CONSENT AGENDA CONSENT A. Approval Of The January 14,2004 Regular Meeting Minutes. Chairperson Ferguson stated, "I found that, - there was absolutely no mention in our meeting of our discussion with Steven [Richart, Urban Beautification Coordinator, Public Works Department] regarding the complaints - Commissioner McGinnis had on Charles Street." "I MOVE THAT WE APPROVE THE MINUTES OF JANUARY'S [14, 2004J MEETING WITH THE CORRECTIONS." MOTIONED BY BOARD MEMBER ANDREWS. SECONDED BY BOARD MEMBER BARD. DISCUSSION. CITY OF WINTER SPRINGS MINUTES BEAUTlFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING - FEBRUAR Y 11,2004 PAGE20F6 VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON FERGUSON : AYE BOARD MEMBER BARD: AYE VICE CHAIRMAN GROGAN: AYE BOARD MEMBER ANDREWS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERE DISCUSSED. .:..:. III. REGULAR ADD-ON REGULAR Discussion With Mr. Mike Mingea, City Arborist, Community Development Department. Mr. Michael Mingea, City Arborist, Community Development Department, informed the Board that Earth Day is April 24, 2004. Mr. Mingea also mentioned that Arbor Day is on April 30, 2004 and there is a proposal that this event be celebrated on Saturday, May 1, 2004 with a "Tree give-a-way". Discussion ensued regarding the Arbor Day site, event, and planting of a very large tree for future Tree Lighting Ceremonies. Discussion ensued regarding limited available funding for George Street. Additionally, Mr. Mingea advised the Board of working with homeowners to plant buffer trees on Fisher Road. Discussion. Mr. Mingea briefly discussed the Arbor Ordinance and recent Public Record request(s) for "Tree" cases. Mr. Mingea then indicated, "If there is time - that any of you [Board Members] wish to make an appointment, call [or] ask. We do truly want to tell you about - that." Discussion. Members of the Board indicated that the process for Arbor Day will be discussed at the next Meeting. Mr. Alan Hill, Public Works Superintendent, Public Works Department, pointed out that, "I have had several people that I have met in the community tell me that they love our Arbor Day, but they would like to see some more Oaks." Mr. Mingea said, "We will make a concerted effort to have some Oaks." Mr. Hill also suggested having some large illustrations showing the full grown trees which will be given out. CITY OF WINTER SPRINGS MINUTES BEAUTIFlCA nON OF WINTER SPRINGS BOARD REGULAR MEETING - FEBRUARY 11,2004 PAGE 3 OF 6 Discussion ensued regarding the planting of more Oak trees in the community. ADD-ON REGULAR Discussion On Christmas Decorations. Chairperson Ferguson discussed the budgetary expenses for Christmas decorations. Mr. Hill introduced this Agenda Item. Discussion. Tape IISide 8 Discussion continued. Chairperson Ferguson stated, "It is - the consensus with us, Alan [Mr. Hill], at least start with the eight (8) on the silhouette page, where it says 'Silhouettes' at the top, and at least start with those." Chairperson Ferguson also stated, "If Alan [Mr. Hill] does not get to talk to Ron [Mr. McLemore, City Manager] tonight for some reason - can we have a backup, can we go with - 'Presidential Snowflakes' that is on page twelve (12) - in lieu of two (2) angels, would that be acceptable? Okay. So we can use the backup as 'P700'." Mr. Hill commented, "So you are looking at all of your 'Silhouettes' for $2,463.50." Chairperson Ferguson indicated, "Yes." Furthermore, Chairperson Ferguson suggested, "Why don't we replace the 'Candle Wreaths' with - 'Ornamental Scroll'?" Chairperson Ferguson then directed Mr. Hill to, "Scratch out the 'P6 Candle Wreaths' since they are so small and put in the 'PMCT- 112' ." Discussion. Mr. Hill summed up the total for the decorations to be Six Thousand Four Hundred Two Dollars and Fifty Cents ($6,402.50). It was further stated by Mr. Hill, "You will need Seventeen Hundred and Six Dollars and Fifty Cents ($1,706.50) to make up the difference from Forty-Six Ninety-Six ($4,696.00)." Discussion. "I MAKE A MOTION THAT THE BOWS [BEAUTIFICATION OF WINTER SPRINGS] BOARD DONATE THE MONEY TO MAKE UP THE DIFFERENCE BETWEEN WHAT WE HAVE IN THE BUDGET AND WHAT IS NEEDED FOR OUR ORDER." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER ANDREWS. DISCUSSION. CITY OF WINTER SPRINGS MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING - FEBRUARY 11,2004 PAGE40F6 VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON FERGUSON: AYE BOARD MEMBER BARD: AYE VICE CHAIRMAN GROGAN: AYE BOARD MEMBER ANDREWS: AYE MOTION CARRIED. REGULAR C. Update On Murphy Island Plants. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department presented an update on the Murphy Road Island plants. REGULAR A. Update On Landscaping Right-Of-Way At George Street. Mr. Richart advised that, "Over the last month, I finally got the 'go-ahead to do the planting that we approved to do. The parking project that we discussed is now on hold again. So, we are going to go ahead and do our project. But, what I came back with is they would like to see us finish the Oak Trees, as well as our additional plantings that we approve." Mr. Richart further advised, "There is space for five (5) Oak trees that can be added to that run along that right-of-way." Discussion. Furthermore, Mr. Richart stated, "Plus, we probably need to pay the Contractor to help us water because we have no water there. Mike [Mr. Mingea] has graciously agreed to help us out from the 'Arbor Fund'. He [Mr. Mingea] said he has less than Two Thousand Dollars ($2,000.00) that should be available to do this planting with." Discussion. Chairperson Ferguson asked, "Does anybody make a Motion that we go ahead with the George Street improvements with an addition of five (5) more Oak trees?" MOTION TO APPROVE BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON FERGUSON: AYE BOARD MEMBER BARD: AYE VICE CHAIRMAN GROGAN: AYE BOARD MEMBER ANDREWS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - FEBRUARY I I, 2004 PAGE50F6 REGULAR B. Beautification Of Winter Springs Master Plan - Discussion. Mr. Richart briefly reported on the Master Plan for the Beautification of Winter Springs. Discussion. Regarding a suggested Master Plan, Board Member Ethel Beecher stated, "If we did one for commercial and Developers, I would like to see something at a certain percentage of native plants that they would have to have." Mr. Richart responded, "Absolutely." Discussion. In regards to related Board business, Chairperson Ferguson stated, "The Moss Road Island, we have a few plants over there that are - just about getting - tired. I do not know if it something we want to think about - during the month, and back and discuss it [at the] next Meeting." Mr. Richart indicated, "So we will make that a 'Future Agenda Item'?" Chairperson Ferguson responded, "Yes, but in the meantime, everybody - drive by [and] look at it." Tape 2 / Side A With discussion, Board Member Beecher requested, "Before you came on the Board [Beautification of Winter Springs Board] we invited you here to do your slide presentation of all those native plants. That might be helpful for us to do again if you have the time or desire to do it." Board Member Alice Bard indicated, "I would be willing to do that." IV. FUTURE AGENDA ITEMS · Discussion With Mr. Michael Mingea Regarding Arbor Day. · Update On New Plants At Moss Road Islands. · Update On Charles Street. · Discuss Beautification Of Winter Springs Master Plan. V. REPORTS Mr. Richart expressed to the Board, "[Mr.] Mike Mingea has really worked hard and tirelessly on several projects in the City [City of Winter Springs] and I personally just want to say I appreciate what he has done." Mr. Richart briefly reported on the update of Fisher Road. CITY OF WINTER SPRINGS MINUTES BEAUTIFICA nON OF WINTER SPRINGS BOARD REGULAR MEETING - FEBRUAR Y 1],2004 PAGE 6 OF 6 The Board Members were reminded by Chairperson Ferguson of the Sunshine Law Seminar scheduled for March 23,2004. Chairperson Ferguson asked, "If you get a chance you ought to go see the Town Center Fountains." Chairperson Ferguson also stated, "They look really nice." After much discussion, Mr. Richart added, "The Town Center looks great and those fountains are my responsibility. If you see any problems with them, call me." Vice Chairman Grogan asked Mr. Richart, "The entrance signs for the City [of Winter Springs], anything going on with them?" Mr. Richart responded, "Yes, I just do not know when, but I could find that out for you." Additionally, Vice Chairman Grogan asked, "The City [of Winter Springs] video that we have right now, is there a number two (2) video - available?" Mr. Richart responded, "I do not think so, I am not sure. I will check on that also." VI. ADJOURNMENT Chairperson Ferguson asked "Do I hear a Motion to Adjourn?" "I MAKE A MOTION THAT WE ADJOURN THE MEETING." MOTION BY BOARD MEMBER BARD. SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. WITH CONSENSUS OF THE BOARD THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Ferguson adjourned the Meeting at 9:05 p.m. RESPECTFULLY SUBMITTED: DEBBIE FRANKLIN, DEPUTY CITY CLERK, AND t' {~s ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the March 10 .2004 Beautification of Winter Springs Board Meeting.