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HomeMy WebLinkAbout2003 01 08 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JANUARY 8, 2003 I. CALL TO ORDER Chairperson Ethel Beecher called the Regular Meeting to order at 7:00 p.m., Wednesday, January 8,2003 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ethel Beecher, present Vice Chairperson Dawna Ferguson, present Board Member Kathleen Andrews, present Board Member Alice Bard, present Board Member Richard Grogan, present Board Member Carol Morrison, present Board Member William Poe, present The Pledge of Allegiance was recited. II. CONSENT CONSENT A. Approval Of The December 11, 2002 Regular Meeting Minutes. Chairperson Beecher asked for a "Motion to approve the Minutes of December 11, 2002." "SO MOVED." MOTION BY BOARD MEMBER POE. BOARD MEMBER BARD. DISCUSSION. SECONDED BY VOTE: BOARD MEMBER MORRISON : AYE BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE VICE CHAIRPERSON FERGUSON : AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER ANDREWS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 8, 2003 PAGE20F5 .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERE DISCUSSED. .:. .:. III. REGULAR REGULAR C. Landscaping Discussion With Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator. Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator distributed a "Monthly Summary" to the Board, and discussed the various problems with landscaping contracts. Ms. V eaudry also informed the Board that letters have been sent to both Contractors outlining the improvements that need to be made; announced that she is recommending removal of the diseased Sago Palms at the entrance to Tuscawilla; and she will be submitting a "Landscape Improvement List" to Mr. Alan Hill, Superintendent, Public Works Department. Chairperson Beecher thanked Ms. Veaudry for all her help and input. Board Member Richard Grogan informed Ms. Veaudry that the streetlights on "Half of Shepard Road are out." REGULAR D. Discussion With Mr. Alan Hill, Superintendent, Public Works Department. Mr. Hill distributed a holiday decoration brochure to Board Members; noted that the lights in front of City Hall need to be replaced; informed the Board that $2,340.00 was used from their Budget to store decorations due to lack of storage space; and that the Board needs to look at allocating monies from next year's Budget for the installation of holiday decorations. Discussion. Chairperson Beecher asked Mr. Hill, "Are we going to pursue the County to get power to those poles on Tuskawilla Road?" Mr. Hill stated, "Weare going to try. We will see what they can do." Tape l/Side 8 Mr. Hill informed the Board, "Weare taking steps to change the LandscapelHardscape Maintenance Coordinator. It is more likely going to become an in-house position." Discussion. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 8, 2003 PAGE30F5 REGULAR A. Election Of Officers. "I WOULD LIKE TO NOMINATE HER [VICE CHAIRPERSON DA WNA FERGUSON] TO BE THE CHAIR OF THIS BOARD." MOTION BY BOARD MEMBER POE. SECONDED BY BOARD MEMBER GROGAN. DISCUSSION. VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN : AYE VICE CHAIRPERSON FERGUSON: AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER ANDREWS: AYE BOARD MEMBER MORRISON : AYE MOTION CARRIED. "I MOVE THAT ETHEL BEECHER BE SECOND CHAIR." MOTION BY VICE CHAIRPERSON FERGUSON. SECONDED BY BOARD MEMBER POE. WITH DISCUSSION, CHAIRPERSON BEECHER DECLINED THE NOMINATION. "I AM GOING TO PLACE MR. GROGAN'S NAME IN NOMINATION - AS VICE CHAIR." MOTION BY BOARD MEMBER POE. SECONDED. DISCUSSION. VOTE: BOARD MEMBER GROGAN: AYE VICE CHAIRPERSON FERGUSON: AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER ANDREWS: AYE BOARD MEMBER MORRISON: AYE BOARD MEMBER POE: AYE MOTION CARRIED. REGULAR B. Review Of By-Laws. Discussion. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 8, 2003 PAGE40F5 Chairperson Beecher asked for a "Motion to approve the By-Laws that were amended January 8, 2003." "SO MOVED MADAME CHAIR." MOTION BY BOARD MEMBER POE. SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: VICE CHAIRPERSON FERGUSON : AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER ANDREWS: AYE BOARD MEMBER MORRISON : AYE BOARD MEMBER POE: AYE BOARD MEMBER GROGAN : AYE MOTION CARRIED. REGULAR E. Discussion With Mr. Mike Mingea, City Forester/Environmental Inspector, Community Development Department. This Agenda Item was not discussed. REGULAR F. Ideas For Future Projects. Board Member Ferguson suggested offering landscape "How - To Clinics" to residents. The Board Members agreed to bring back suggestions at the next Regular Meeting. Board Member Grogan spoke of the use of brick in medians that he has seen III surrounding cities, and suggested this topic be put on the next Agenda for discussion. Board Member Carol Morrison spoke of "Targeting" neighborhoods for the installation of trees. IV. FUTURE AGENDA ITEMS · Discussion With Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator. . Discussion With Mr. Mike Mingea, City Forester/Environmental Inspector, Community Development Department, Including An Update Of The Tree (Arbor) Ordinance Review Advisory Committee. . Discussion With Mr. Alan Hill, Superintendent, Public Works Department. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 8, 2003 PAGE50F5 . Holiday Decorations. . Ideas For Future Projects. . How To Clinics For Residents. . Targeting Neighborhoods For Trees. . Brick Work In Medians. V. REPORTS The Board requested an updated Membership list. VI. ADJOURNMENT Chairperson Beecher asked for a "Motion to Adjourn". "SO MOVED MADAME CHAIR." MOTION BY BOARD MEMBER POE. SECONDED BY BOARD MEMBER GROGAN. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Beecher adjourned the Meeting at 8:28 p.m. RESPECTFULLY SUBMITTED: ~~?~ NICE PALLADINO ASSIST ANT TO THE CITY CLERK City Clerk\Boards and BOARDs\Beautification of Winter Springs Board\aIll\Minutes\OI0803 REGULAR.doc NOTE: These Minutes were approved at the February 12,2003 Beautification of Winter Springs Board Meeting.