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HomeMy WebLinkAbout2002 09 11 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING SEPTEMBER 11, 2002 I. CALL TO ORDER Chairperson Ethel Beecher called the Regular Meeting to order at 7:01 p.m., Wednesday, September 11, 2002 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ethel Beecher, present Vice Chairperson Dawna Ferguson, present Board Member Alice Bard, present Board Member Richard Grogan, present Board Member Carol Morrison, arrived at 7:08 p,m. Board Member William Poe, present The Pledge of Allegiance followed Roll Call. Under Agenda Changes, Chairperson Beecher requested the Board finalize discussion regarding the Partnership Program. II. CONSENT CONSENT A. Approval Of The August 20, 2002 Regular Meeting Minutes. Chairperson Beecher asked, "Are there any additions or corrections?" Board Member William Poe stated in regards to City Ordinance 2001-49, "Under Elections it says - 2002-49." Chairperson Beecher asked for a "Motion to approve the Minutes of August". MOTION BY BOARD MEMBER POE. "SO MOVED." SECONDED. DISCUSSION. VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN : AYE VICE CHAIRPERSON FERGUSON : AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 11,2002 PAGE 2 OF 5 .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED AS DOCUMENTED. .:. .:. III. REGULAR REGULAR A. Report From Ms. Karina Veaudry, Landscape/Hardscape Maintenance Coordinator. Due to the fact that Ms. Veaudry was not present at this Meeting, the Board agreed to discuss her Memorandum when she is present. ADD-ON REGULAR H. Partnership Program. Chairperson Beecher informed the Board that she had transmitted a letter to Dr. Yandell of the Complete Wellness Medical Clinic, and Board Member Richard Grogan advising them that the Partnership Program has ended and asked, "Did any copies go out to anybody Holly [Pierstorff, Assistant to the City Clerk]?" Ms. Pierstorff stated, "No." Regarding Mr. Grogan's application, Chairperson Beecher asked Board Member Grogan, "Did you turn all of your stuff in, but turn it in late?" Board Member Grogan stated, "No." Board Member Alice Bard stated, "I had met with Richard [Grogan], looked at it, took photos, and the photos are in the process - hopefully by Friday I will be getting them back. And I did not know what I needed to do at this point." Board Member Bard added, "Is there something that I need to pull out as a final and submit to Holly [Pierstorff, Assistant to the City Clerk]?" Chairperson Beecher stated, "I think if you want to do a short letter and provide it along with the other stuff, and if he wants to take that packet to the City Manager, he would also have the letter from you." Board Member Bard asked, "Should it be to Richard [Grogan] saying I have reviewed your proposal, I did it before and after - and here are the photos to document?" With consensus of the Board, Board Member Bard agreed to transmit a letter to Board Member Grogan regarding his application, so he can request an extension for his application from City Manager Ronald W. McLemore. Board Member Carol Morrison arrived at 7:08 p.m. REGULAR B. Finalization Of Pruning Brochures. Brief discussion. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 11,2002 PAGE 3 OF 5 REGULAR C. FY 2002-2003 Budget. Brief discussion. REGULAR D. Holiday Parade Participation. Discussion. REGULAR F. Review Of By-Laws. Discussion. Tape IISide B The Board agreed to postpone the review of the By-Laws until the City adopts the new Ordinance pertaining to Boards and Committees. Board Member Poe requested the Office of the City Clerk, mail a copy of the current By- Laws to him. REGULAR E. Holiday Decorations. The placement of the lighted decorations was discussed. Chairperson Beecher spoke of lighted decorations at the Winter Springs BoulevardlTuskawilla Road intersection and informed Mr. Alan Hill, Superintendent, Public Works Department, "I would like to see them there this year." Mr. Hill responded, "I will do my best to get it done." Mr. Hill then informed the Board, "At minimum, the Parade route will be fully lit, wired, ready to go, by Parade day." The general consensus of the Board was to phase out the Tree decorations, to put the Toy Soldiers by the Schools, two (2) Package Cascades and two (2) Poinsettias at Winter Springs Boulevard, and two (2) Stockings at Trotwood Boulevard. In regards to the layout of the lighted Holiday decorations Mr. Hill informed the Board, "I can bring this back to you all redone, with everything, all inventoried." CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER] 1,2002 PAGE 4 OF 5 REGULAR G. Ideas For Future Projects. Brief discussion. IV. FUTURE AGENDA ITEMS · Landscaping Discussion With Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator And Mr. Alan Hill, Superintendent, Public Works Department. · Discussion With Mr. Michael Mingea, City Forester/Environmental Inspector, Community Development Department. . Finalization Of "Pruning" Brochures. . Holiday Parade Participation. . Holiday Decorations (Decorative Packages). . Review Of By-Laws. . Ideas For Future Projects. V. REPORTS Mr. Hill updated the Board on the status of the median beautification in Oak Forest and the consolidation of City signage. Mr. Michael Mingea, City Forester/Environmental Inspector, Community Development Department addressed an article in the Tuscawilla Today regarding "Heart Rot" in trees, and spoke of proper pruning regarding Palm trees. Chairperson Beecher spoke of a tree located in the Winter Springs Boulevard median that had lost its limbs and asked Mr. Mingea; "Did you have an opportunity to look at the tree?" Mr. Mingea informed Chairperson Beecher he would in fact take a look at the tree. Mr. Mingea also informed the Board of the upcoming Florida Nursery and Trade Show and stated, "I will try to bring back some information for the next Meeting, some of the new things that come out." Chairperson Beecher stated to Mr. Hill, "I want to commend your office and department" for their fast response on an issue she called about. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - SEPTEMBER 11,2002 PAGE5 OF 5 Vice Chairperson Dawna Ferguson spoke of Mr. Bubble's Car Wash being repainted. Additionally, Vice Chairperson Ferguson asked Mr. Hill to give thanks to P & L Lawn Care for the "Good job they are doing". VI. ADJOURNMENT MOTION BY VICE CHAIRPERSON FERGUSON. "I MOVE WE ADJOURN THE MEETING." SECONDED BY BOARD MEMBER BARD. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Beecher adjourned the Meeting at 8:27 p.m. \Boards and Committees\Beautification of Winter Springs Board\alll\MINUTES\2002\091102 REGULAR,doe NOTE: These Minutes were approved at the October 9, 2002 Beautifieation of Winter Springs Board Meeting.