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HomeMy WebLinkAbout2002 08 14 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING AUGUST 14, 2002 I. CALL TO ORDER Chairperson Ethel Beecher called the Regular Meeting to order at 7:01 p.m., Wednesday, August 14, 2002 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ethel Beecher, present Board Member Alice Bard, present Board Member Dawna Ferguson, present Board Member Richard Grogan, present Board Member Carol Morrison, present Board Member William Poe, present The Pledge of Allegiance was recited. II. CONSENT CONSENT A. Approval Of The July 10,2002 Regular Meeting Minutes. Chairperson Beecher asked for a Motion to approve the Minutes. MOTION BY BOARD MEMBER POE. "SO MOVED." SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER MORRISON : AYE BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON : AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - AUGUST 14,2002 PAGE20F6 III. REGULAR REGULAR A. Elections. Chairperson Beecher reported that Ordinance 2001-49 requires Elections to be held in January but due to the recent vacancy of the Vice Chair, the floor is open to nominations. MOTION BY BOARD MEMBER POE. "I WOULD LIKE TO NOMINATE MS. DAWNA FERGUSON TO FILL THE CHAIR OF THE VICE CHAIR." SECONDED BY BOARD MEMBER GROGAN. DISCUSSION, VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON: AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON: AYE MOTION CARRIED. B. Median Landscaping Report. Mr. Alan Hill, Superintendent, Public Works Department and the Members of the Board discussed the improvements of City medians; and of sod replacement. Vice Chairperson Dawna Ferguson voiced her concern regarding a green PVC pipe protruding from the median on Edgemon A venue. Discussion. REGULAR C. Partnership Program. The statuses of the Partnership Program applications were discussed next. MOTION BY VICE CHAIRPERSON FERGUSON. "I WOULD LIKE TO MAKE A MOTION - THAT WE WRITE DR. YANDELL A LETTER AND TELL HIM HIS APPLICATION HAS BEEN WITHDRAWN." SECONDED BY BOARD MEMBER BARD. DISCUSSION. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - AUGUST 14,2002 PAGE30F6 AMENDMENT TO THE MOTION BY VICE CHAIRPERSON FERGUSON. "I'M GOING TO AMEND MY MOTION. I BELIEVE THAT EFFECTIVE AUGUST 15th ALL OUTSTANDING CONTRACTS WITH THE CITY REGARDING THE PARTNERSHIP PROGRAM SHOULD BE NULL AND VOID." SECONDED BY BOARD MEMBER MORRISON. DISCUSSION. VICE CHAIRPERSON FERGUSON WITHDREW HER MOTION AND AMENDMENT. BOARD MEMBERS BARD AND MORRISON WITHDREW THEIR SECONDS. MOTION BY BOARD MEMBER POE. "I MOVE THAT ALL APPLICANTS FOR THE PARTNERSHIP PROGRAM BE NOTIFIED THAT THE DEADLINE WAS NOT MET, THE PARTNERSHIP PROGRAM HAS ENDED." SECONDED BY VICE CHAIRPERSON FERGUSON. DISCUSSION. VOTE: BOARD MEMBER GROGAN: ABSTAIN BOARD MEMBER FERGUSON: AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON : AYE BOARD MEMBER POE: AYE MOTION CARRIED. REGULAR D. Finalization Of "Pruning" Brochures. Tape I/Side B Mr. Michael Mingea, City Forester/Environmental Inspector, Code Enforcement Division, Community Development Department spoke of recent changes with the Code Enforcement Division. Board Member Poe gave Mr. Mingea the "Pruning brochures" to be distributed to the residents; updated the Board on the status of the "Proper Tree Maintenance" and "Proper Palm Maintenance" brochures; and suggested a letter of thanks be sent to the printer that donated the brochures. Discussion followed regarding the Southern Pine Beetle infestation; Mr. Mingea's tree installation plan; and materials and products being used to protect trees from weed whacking damage. Mr. Mingea departed the Meeting at 8: 15 p.m. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - AUGUST 14.2002 PAGE40F6 .:..:. AGENDA NOTE: THE REGULAR AGENDA W AS FURTHER DISCUSSED AS DOCUMENTED WITH THE NEXT TWO ITEMS DISCUSSED TOGETHER. .:..:. REGULAR E FY 2002-2003 Budget. REGULAR F. Christmas Parade Participation. Brief discussion evolved regarding the Budget. Next Chairperson Beecher spoke of being approached by Mr. Chuck Pula, Parks and Recreation Director and asked if"We would be interested in participating" in the Holiday Parade. Further discussion. MOTION BY VICE CHAIRPERSON FERGUSON. 'I MOVE TO TABLE THIS. [FY 2002-2003 BUDGET]." SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER FERGUSON : AYE BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON : AYE BOARD MEMBER POE: AYE BOARD MEMBER GROGAN : AYE MOTION CARRIED. Board Member Richard Grogan explained in detail the activities encompassing the parade. Tape 2/Side A Discussion ensued. MOTION BY BOARD MEMBER POE. "I MOVE THAT MR. GROGAN BE APPOINTED AS A COMMITTEE OF ONE (1) TO COORDINATE WITH THEM TO FIND OUT WHAT ACTIVITIES THAT THEY WOULD LIKE FOR US TO PARTAKE OF SO THE BOARD THEN KNOWS EXACTLY WHAT IT IS ASKED TO DO." MOTION DIED FOR LACK OF A SECOND. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - AUGUST 14,2002 PAGE 5 OF6 With discussion it was agreed that Chairperson Beecher would inform Mr. Pula that Board Member Grogan would be the liaison for the Board. REGULAR G. Board Member Attendance Requirements. Discussion followed regarding Ordinance 2001-49 and it's attendance requirements. REGULAR H. Ideas For Future Projects. This Item was not discussed. IV. FUTURE AGENDA ITEMS . Report From Ms. Karina Veaudry, LandscapelHardscape Maintenance Coordinator. . Finalization Of "Pruning" Brochures. . FY 2002-2003 Budget. . Holiday Parade Participation. . Holiday Decorations. . Review Of By-Laws. . Ideas For Future Projects. V. REPORTS None. VI. ADJOURNMENT MOTION BY VICE CHAIRPERSON FERGUSON. "I MOVE THAT WE ADJOURN." SECONDED BY COMMITTEE MEMBER BARD. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - AUGUST 14,2002 PAGE60F6 Chairperson Beecher adjourned the Meeting at 9: 15 p.m. RESPECTFULLY SUBMITTED: ~Jim . DEBBIE GILLESPIE ~ DEPUTY CITY CLERK S:\dept - City Clerk\Boards and Comminees\Beautifieation of Winter Springs Board\alll\M INUTES\2002\08 I 402 REGULAR-doc NOTE: These Minutes were approved at the September 11,2002 Beautification of Winter Springs Board Meeting.