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HomeMy WebLinkAbout2001 12 12 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING DECEMBER 12,2001 I. CALL TO ORDER Chairperson Ethel Beecher called the Regular Meeting to order at 7:04 p.m., Wednesday, December] 2, 2001 in the Commission Chambers of the Municipal Building (City Hall, ] 126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ethel Beecher, present Vice Chairperson Dart Helgeson, present Board Member Alice Bard, present Board Member Dawna Ferguson, present Board Member Richard Grogan, arrived at 7:28 p.m. Board Member Carol Morrison, present Board Member William Poe, present The Pledge of Allegiance was recited. Chairperson Ethel Beecher advised the Members that Agenda Item "E" would be added on, regarding the purchasing of a camera by the Board. II. CONSENT CONSENT A. Approval Of The November 14, 2001 Regular Meeting Minutes. Chairperson Beecher stated, "I'll ask for a Motion to approve the Minutes." MOTION BY BOARD MEMBER POE. "SO MOVED MADAM CHAIRPERSON." SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER MORRISON: AYE BOARD MEMBER POE: AYE BOARD MEMBER FERGUSON: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -DECEMBER 12,2001 PAGE20F6 III. REGULAR REGULAR A. Oak Forest Beautification. Vice Chairperson Dart Helgeson informed the Board Members, "They [Oak Forest Wall and Beautification District Advisory Committee] have not received the landscape plan at this time. So as soon as it's received we will present it for the Beautification Board's assistance." Mr. Alan Hill, Superintendent, Public Works Department advised that, "...I am going to try and get that done tomorrow to get it forwarded to the Oak Forest Wall and Beautification District Advisory Committee." B. Bird Sanctuary Signs. Discussion. REGULAR C. Median Landscaping Discussion. Discussion. Board Member Alice Bard advised the Board of her findings on the southernmost Moss Road median: . Trash present . Medium to large patches of dead grass . Fire ant mounds . Shrubs not thriving . Weeds present Board Member William Poe advised the Board that his findings on the Charles Street median were that the end caps had been mulched instead of sodded with grass. Discussion. Vice Chairperson Helgeson advised Members of the Board that the condition of the northernmost Moss Road median was the same as the previous month. CITY OF WINTER SPRINGS MINUTES BEAUTIFICA TlON OF WINTER SPRINGS BOARD REGULAR MEETING -DECEMBER 12,2001 PAGE 3 OF 6 REGULAR D. Partnership Program Update. Discussion. The Board asked Ms. Holly Pierstorff, Assistant To The City Clerk, if any requests for Partnership Program Application Packets had been made or if completed applications had been received from Business Owners. Ms. Pierstorff stated, "No." ADD-ON REGULAR E. Camera. Discussion. Board Member Richard Grogan arrived at 7:28 p.m. Mr. Hill suggested purchasing film by bulk for the Board from their line code. MOTION BOARD MEMBER POE. "I RECOMMEND THAT THIS BOARD REIMBURSE YOU [CHAIRPERSON BEECHER] THE DOLLARS THAT YOU SPENT, AND PROCURE THIS CAMERA FOR OUR USE TO TAKE THE PICTURES OF THE ISLANDS. I'LL PUT THAT IN A FORM OF A MOTION." CHAIRPERSON BEECHER STATED, "FOR POINT OF DISCUSSION, I HAVE ALREADY DISCUSSED THIS WITH THE CITY MANAGER AND WITH GENE DeMARIE. AND ALL I HAVE TO DO IS BRING THE RECEIPT TO THEM AND THEY WILL CUT ME A CHECK TO REIMBURSE ME. AND THEN IT WILL COME OFF OF OUR LINE ITEM THAT WE HAVE FOR...." BOARD MEMBER POE, "...THAT'S THE INTENT OF MY MOTION." SECONDED BY BOARD MEMBER BARD. DISCUSSION. Board Member Dawna Ferguson said, "I do have a question, if we can get Mr. Hill to let us know where he gets his film so that we can buy a little bit in bulk." Mr. Hill stated, "Yes, I wiUlet you know. And I'll check with the Purchasing Department as far as what the purchase order, requisition approval process is, and who has the final approval on our electronic system." .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEM WAS DISCUSSED AGAIN. .:..:. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -DECEMBER 12,2001 PAGE 40F 6 REGULAR C. Median Landscaping Discussion. Board Member Richard Grogan informed the Board of the following findings while inspecting the medians: > Edgemon Avenue (first median): . fifty percent (50%) weeds . thriving plants. > Edgemon Avenue (second median): . twenty percent (20%) weeds . ants . thriving plants. > Edgemon Avenue (third median): . twenty percent (20%) weeds . ants . thriving plants. > Murphy Road: . plants at the front need to be spaced . ants present at the end of the bed . weeds present at the end of the bed. > Moss Road (northernmost median): . five percent (5%) weeds. > Moss Road (southernmost median): . ants present . weeds present. >- Charles Street: . dead plants and grass . weeds present. .:. .:. AGENDA NOTE: THE BOARD RETURNED TO THE MOTION ON THE FLOOR AS DOCUMENTED. .:..:. VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON : AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON: AYE MOTION CARRIED. Tape I/Side B IV. FUTURE AGENDA ITEMS . Oak Forest Landscaping Report. . Median Landscaping Discussion. . Partnership Program Update. . Camera. . Bird Sanctuary Signs. V. REPORTS None. VI. ADJOURNMENT CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -DECEMBER 12,2001 PAGE 5 OF 6 Chairperson Beecher stated, "1 would love to have a Motion to adjourn." MOTION BY BOARD MEMBER POE. "SO MOVED." SECONDED BY VICE CHAIRPERSON HELGESON. DISCUSSION. VOTE: BOARD MEMBER GROGAN : AYE BOARD MEMBER FERGUSON: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON: AYE BOARD MEMBER POE: AYE MOTION CARRIED. CITY OF WfNTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -DECEMBER 12,2001 PAGE 6 OF 6 Chairperson Beecher adjourned the Meeting at 7:54 p.m. \BOARDS\BEAUTI F l\allI\MINUTES\200 I \12120 I REGULAR. doc NOTE: These minutes were approved at the January 9, 2002 Beautification of Winter Springs Board Meeting.